[MLO] Re: Is there a keyboard shortcut to mark a Task as being completed?

[Alyona (MLO Support)]

Nice, thank you!

On Wednesday, January 10, 2018 at 10:12:11 PM UTC+2, John . Smith wrote:
>
>
> Perfect! Thanks Andrei.
> Btw, is that documented anywhere official - rather than pester this forum 
> I did spend a fair while looking for the answer.
>
> Meanwhile, I have updated the page I created for MLO on ShortcutWorld.com
> (https://shortcutworld.com/MyLifeOrganized/win/MyLifeOrganized_Shortcuts)
>
> J
>
>
>
> On Wednesday, January 10, 2018 at 7:39:15 PM UTC, Andrei Bacean wrote:
>>
>> Hi John
>> Have you tried space?
>> Br
>> Andrei
>
>

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[MLO] How to have task recur based on start date and not due date?

[gnopps]

I only use due dates for tasks with hard due dates, i.e. the task must be 
finished on the due date. For all other tasks I use urgency to prioritise.

I'd like to setup a task's start date to recur one week after completion, 
but leave the due date blank. So:
Task: Water flower
Start date: Today
Due date: -
Urgency: High

Once the task is completed a new one would be generated like this:
Task: Water flower
Start date: Today + 7 days
Due date: -
Urgency: High

It seems that whenever you want to use recurrance you are forced to use a 
due date. So how can I setup a task to regenerate based on its start date 
only?

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[MLO] Re: Is there an uptodate MLO for Windows manual?

[Mun Thung Lew]

Hi, please consider to make the new manual in one more format such as .epub 
version 

Thanks
Lew

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[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[SRhyse]

Hi John,

Seeing as you replied to me, apparently you do not think that. I did read what 
you wrote, and have read what you’ve written for going on 4 or more years now. 
The issue for anyone following along seems to be that we do understand your 
position, but we’re not sure you do. This does not appear to be a technical 
issue, nor have I ever seen you make use of any technical facts.

Getting back to your issues: “Status” sounds like another McGuffin. You’ve gone 
from being unable to do “GTD Lists” to “Unable to do GTD Efficiently” to trying 
to do something that’s adamantly against GTD. Which is fine, I’m not concerned 
with GTD or whatever it is you think you’re referencing with that at this 
point, but your issues keep skirting around many things only held together by 
you using the program, and emotional frustration. That’s the only through-line 
to them. Everything else about them changes but that. You seem to have tried 
everything else for 4 or more years, likely more outside of MLO, so I suggest 
you reflectively consider whether that is the problem.

If you mean ‘status’ in the sense that something will either appear on a todo 
list as something you can actively ‘do’, MLO already handles that across 
seemingly all of the possible parameters you could have for that. If you don’t 
want to see or do something until a certain date, you can use start dates and 
due dates to have it appear in todo views beginning only on that date. If you 
only want it to appear on some lists and not others, you can use the contexts 
feature. Within contexts, you can even set it only to appear during certain 
times of day and days of the week, or not at all, even nesting it within other 
contexts. If you’d only like it to appear when one or more things have already 
been checked off, you can use dependencies. If you only want it to appear when 
things further up the hierarchy preceding it are done in sequential fashion, 
you can do that too, and it’ll appear in real time once those are done. If 
you’d like to control that on a task by task basis, you can do that too by 
clicking the button to not have it be in a todo view, which can be inherited or 
not based on how you set it up. If you just want to mark something as “in 
progress,” “focus on this,” or similar things, you can use any of the above 
features, and/or star or flag something with a single press. You can also mix 
and match these things and more to have the status change in complex ways, like 
only after X date when Y things have been completed and Z tasks are done.

If you mean ‘status’ as a special designation you yourself have created for 
your tasks, that’s what contexts are for. You use contexts in GTD and otherwise 
to segment your lists however you’d like. If this is what you mean by status, 
this is not a workaround, you just seem attached to calling some contexts 
“status” for reasons unknown. Context isn’t limited to physical locations or 
tools, it’s whatever you want it to be based on your decided needs. 

If you had a custom field you could call “status,” you’re still going to have 
to click something. With contexts, you’ll have to click something. And if you 
just mean you’d like something in a todo view or not, there’s already a button 
there you can click for that, alongside many others that also require you to 
click them.

I hope you have a nice long weekend John, and it’s not raining where you’re at. 
Unless you like the rain, in which case you’re welcome to take our rain as well.

Best,

S

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[MLO] Re: Is there a keyboard shortcut to mark a Task as being completed?

[John . Smith]

Perfect! Thanks Andrei.
Btw, is that documented anywhere official - rather than pester this forum I 
did spend a fair while looking for the answer.

Meanwhile, I have updated the page I created for MLO on ShortcutWorld.com
(https://shortcutworld.com/MyLifeOrganized/win/MyLifeOrganized_Shortcuts)

J



On Wednesday, January 10, 2018 at 7:39:15 PM UTC, Andrei Bacean wrote:
>
> Hi John
> Have you tried space?
> Br
> Andrei

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[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[John . Smith]

SRhyse 
 
I don't know if you are missing my slightly subtle points deliberately - 
points which as I have stated are only valid when several hundreds of tasks 
are involved - but either way, I find your tone to be pompous, supercilious 
and offensive... So much so that frankly it is unworthy of a reply.

But while I'm here, if you can't see that using a field that is clearly 
labelled "Context" for two utterly different functional purposes [Context 
and Status] isn't "a workaround" there is no point in continuing this 
discussion.

Regarding custom fields, they would only be useful as a potential Status 
field if some form of "inheritance" of properties [much like how Contexts 
already work] was involved, but I don't have the energy to repeat the 
details here again. Nonetheless, yes such a thing would completely & 
totally solve my Status field requirements. If you can't see that there is 
no point discussing that further either. 

Also for the record, the reason I have had to describe my position a number 
of times is simply because people like you seem to be serially incapable of 
understanding the points I have raised - and still don't!

If you can't see that accusing me of being "mismanaging" my work is 
attacking me personally, rather than addressing the issues I raise you are 
clearly playing dumb deliberately.

Suggestion: Please can we stick to the technical facts and drop the 
opinions.

Bored now.

J



On Wednesday, January 10, 2018 at 5:39:22 AM UTC, SRhyse wrote:
>
> Hi John, 
>
> I’m still not seeing where I’ve attacked you. If you take someone asking 
> you if you’ve tried looking at the way you’re using the program as a 
> personal attack worthy of multiple punctuation marks in reply, then maybe 
> public discourse is not for you. I will, however, concede that you have 
> become hysterical, and suggest that you save you exclamation points for 
> something serious. This is a public forum about an app, John. You raised an 
> issue and people responded to you. If I somehow struck a cord in what I 
> wrote, which was written and reads as an entirely calm and calculated 
> response to your issue, it’s probably because there is some truth to what I 
> said. 
>
> Using contexts to see tasks in various views was one of the first things 
> ever suggested to you when you started using MLO, which was 4 or more years 
> ago as I recall. It’s also something repeatedly suggested to you in the 
> time since. I’m not sure why it’s taken you that long to try it, or how 
> that’s considered a “silly workaround” to anything. You can tag things with 
> contexts to have them appear on their own in flat lists, or in the 
> hierarchy they were written in. You can also arrange them within those 
> views however you’d like. The default views do exactly that. They even 
> named the context field after the GTD concept. There’s a GTD default 
> template within MLO Windows too that you’re asked to pick from when you 
> first start the program. 
>
> Summing up what you said you have only a vague sense of in my previous 
> reply: you made a bunch of posts stating what you would like MLO to do, and 
> how you would like things in MLO to be organized and arranged. MLO already 
> does all of that. Now you’re replacing your concept of “GTD Lists” with 
> “doing GTD efficiently,” which sounds like another McGuffin. 
>
> As I said regarding custom fields in MLO before, I think it’d be a 
> wonderful addition and would love to have it, but that it also seemed not 
> to address any of your problems in the slightest. Reading you go on about 
> your issues, that appears to remain correct. I’m also not sure it’s 
> possible for someone to agree with your frustrations with MLO because 
> you’ve never successfully articulated them, and they seem to change based 
> on the weather. 
>
> It sounds like you’re just mismanaging your work, or frustrated with your 
> work, potentially both. There’s not an app for that. If anything, MLO might 
> make things worse because you can now mismanage your work on multiple 
> levels, and are now given constant reminders of the work you’re frustrated 
> about. 
>
> Good luck with your GTD Lists, and have a good evening, morning, or 
> afternoon, depending on where you’re at. 
>
> Best, 
>
> S

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[MLO] Is there a keyboard shortcut to mark a Task as being completed?

[Andrei Bacean]

Hi John
Have you tried space?
Br
Andrei

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[MLO] Is there a keyboard shortcut to mark a Task as being completed?

[John . Smith]

Hello

Quick question:
Is there a keyboard shortcut to mark a Task as being completed?

If not I was hoping to use Control+Enter, but I can't see how to enter the 
"Enter" key into a keyboard shortcut in any case.

With thanks

J

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Re: [MLO] Re: Feature Request: Parsing with Task by Email.

[Dwight]

I agree with both of you that it would be great to have parsing 
available in TBE without having to ask for it. But I have a question? 
Would you run the parsing on every task submitted through TBE? Some 
tasks should not be parsed. For example, in the task


 Congratulate Farhad Manjoo @fmanjoo on his latest essay

@fmanjoo is a twitter but if I parsed this message MLO would try to make 
it into a context. How would you go about flagging which items to parse 
and which items not to parse?


There is a way to do that which works today. Send your tasks in to TBE 
the same as you do today, and wherever it helps you, go ahead and 
include parsing commands. A while later, on Windows, open your MLO 
inbox, find the to-be-parsed items and one at a time, select the item 
and type Alt-Enter. You can find this in the user's manual on page 104, 
under "Parsing the task caption in the Outliner"


-Dwight

On 1/9/2018 4:48 AM, Remco Vaal wrote:
Agree, with testing a lot of task managers & outliners, MLO is probably 
the best.But even like all the others, there are some functionalities 
missing. Email parsing is one of them. Putting all kind of parameters 
like CONTEXT & reminders, makes the functionality much more vlaueble. 
Moving a task to a folder or project, whould be much appareciated, but 
having the first two added is a requirement for an relaible workflow. I 
have tons of other ideas, but that should be discussed in other topics.


Op dinsdag 9 januari 2018 10:39:23 UTC+1 schreef gno...@gmail.com:

I was surprised as well that MLO doesn't support parsing tasks by
email. Seems strange as the functionality is there already - it just
needs to be applied to TBE just as with any other task.

Please add this functionality MLO! It would help automate a lot of
my work.

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Re: [MLO] Getting MLO to tell you what to do next...

[Marvin Hamm]

Thanks for all this feedback, lots to ponder.

I'm working on a boat refit and came across this exact 3x3 idea and 
built myself a bunch of tags with icons. In the end I gave it up. The 
concept made sense in the description, but I just couldn't remember it. 
I ended up creating descriptors that end up making more sense for me: 
before winter, dead of winter, spring, launch, on water... And gave them 
icons that made sense, so that works out quite intuitively. So for me, 
in this project Tags = which season the work can or should be done/needs 
to be completed.


The neat part with contexts, is I've found I can create different sets 
for different parts of my list and they still all sort nice in their 
different 'zones'. I have a Morning/Afternoon/Evening set I use in my 
general outline that doesn't interfere with the set in my boat refit.


Marvin


On 18-01-10 5:54 AM, Christoph Zwerschke wrote:

Am 10.01.2018 um 11:59 schrieb MOK | MATSURU:
> There are 2 workarounds i can propose to you:
> 01. Use tags on task name = [A1], [A2], [A3]...so on
> - Then u can adjust your views to sort according to them.
> - to facilitate faster typing, you can use Autohotkey (windows app) and
> assign something like "..1" and it will become "[A1]"
> - On android, you can do the same with autotext enable keyboard such as
> Multiling O keyboard or use an app called Textpand.
>
> 02. Create [A1], [A2], [A3]... so on in CONTEXT
> - assign your task with priorities faster by using keyboard shortcut
> ALT-L, then type "[" to list out all your tags.
> - or use autohotkey like what i mentioned on the 1st method.
> - or assign keyboard shortcuts to all your context tags. F8>select
> context>Propertise
> - then you can create views/list and group/sort by context.
>
> Hope this is helpful.

Right, you really can extend and customize MLO to your likes if you 
want. Personally, I tend to avoid working "against the system" (by 
e.g. abusing tags or context as priorities in a system that already 
has priorities), or customizing and tuning systems too much.


-- Christoph



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Re: [MLO] Getting MLO to tell you what to do next...

[Christoph Zwerschke]

Am 10.01.2018 um 11:59 schrieb MOK | MATSURU:
> There are 2 workarounds i can propose to you:
> 01. Use tags on task name = [A1], [A2], [A3]...so on
> - Then u can adjust your views to sort according to them.
> - to facilitate faster typing, you can use Autohotkey (windows app) and
> assign something like "..1" and it will become "[A1]"
> - On android, you can do the same with autotext enable keyboard such as
> Multiling O keyboard or use an app called Textpand.
>
> 02. Create [A1], [A2], [A3]... so on in CONTEXT
> - assign your task with priorities faster by using keyboard shortcut
> ALT-L, then type "[" to list out all your tags.
> - or use autohotkey like what i mentioned on the 1st method.
> - or assign keyboard shortcuts to all your context tags. F8>select
> context>Propertise
> - then you can create views/list and group/sort by context.
>
> Hope this is helpful.

Right, you really can extend and customize MLO to your likes if you 
want. Personally, I tend to avoid working "against the system" (by e.g. 
abusing tags or context as priorities in a system that already has 
priorities), or customizing and tuning systems too much.


-- Christoph

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Re: [MLO] Getting MLO to tell you what to do next...

[MOK | MATSURU]

There are 2 workarounds i can propose to you:
01. Use tags on task name = [A1], [A2], [A3]...so on
- Then u can adjust your views to sort according to them.
- to facilitate faster typing, you can use Autohotkey (windows app) and
assign something like "..1" and it will become "[A1]"
- On android, you can do the same with autotext enable keyboard such as
Multiling O keyboard or use an app called Textpand.

02. Create [A1], [A2], [A3]... so on in CONTEXT
- assign your task with priorities faster by using keyboard shortcut ALT-L,
then type "[" to list out all your tags.
- or use autohotkey like what i mentioned on the 1st method.
- or assign keyboard shortcuts to all your context tags. F8>select
context>Propertise
- then you can create views/list and group/sort by context.

Hope this is helpful.

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Re: [MLO] Getting MLO to tell you what to do next...

[Christoph Zwerschke]

Am 10.01.2018 um 10:07 schrieb MOK | MATSURU:
> just in case you do not know, on windows version, right click on the
> scale gives you 5 levels: Max, More, Normal, Less, Min.
>
> FYI, i don't use this as i find it troublesome.

Right, but that still needs 2 mouse clicks, and you need to know that 
trick. That's not really user friendly. A list with 3 or 9 buttons or 
(maybe even with keyboard shortcuts) would be more convenient. Or a 
slider with 9 tick marks, and it could be made configurable whether that 
slider should be "continuous" allowing all 200 values or always jump to 
the nearest tick mark.


Anyway, my actual issue was not so much with the number of levels, but 
with the redundancy in urgency and goal fields. Urgency should have 3 
course steps that map to the goals of week, month, year and finer steps, 
9 finer steps mapping to today, next 3 days, etc up to... next 3 years. 
Again, these 3 or 9 steps could easily map to the existing 0..200 range.


Btw, there is also redundancy in the input of urgency/goal and 
start/due/reminder date. If urgency/goal would be automatically derived 
from start/due/reminder, this could spare some input.


My main point is that it should be as simple as possible to input a task 
and set its properties, in a consistent way. For automatic sorting, it 
is critical that the fields are all filled consistently.


-- Christoph

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Re: [MLO] Getting MLO to tell you what to do next...

[MOK | MATSURU]

Hi Christoph Zwerschke,

just in case you do not know, on windows version, right click on the scale
gives you 5 levels: Max, More, Normal, Less, Min.

FYI, i don't use this as i find it troublesome.

On 10 January 2018 at 16:27, Christoph Zwerschke  wrote:

> Am 10.01.2018 um 04:35 schrieb Dwight:
> > I understand that the 200-point scale for importance is more than you
> > need and that nine levels would be enough for you. That's fine and I
> > would like you to have a nine-value scale if that would help you.
> > Please know that I use the 200 level scale for importance and it
> > would be a real hardship for me if I had to manage my work queue with
> > only nine levels of importance. Ideally there would be a way that you
> > could use nine levels while I would still use 200.
>
> Right. There should be either a config option that lets you choose
> between 3 (A-C), 9 (A1-C3) or 200 importance levels, or the inputs
> should work in a way that allows easy input on both scales. The levels
> A-C could easily map to appropriate values in the 200 level range
> internally, so that no compatibility issues arise.
>
> The reasons why I don't want too many levels are 1. that such precise
> numbers take more time to enter and decide (can you really give such
> precise numbers to your tasks?) and 2. that this means sorting is then
> primarily driven by the importance, not by the other factors. I want the
> other factors like urgency to kick in as the second level of ordering. If
> all the tasks have different importance, then the secondary factors never
> play a role. How do you deal with this?
>
> -- Christoph
>
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[MLO] dragging task to new date in iOS

[IanR]

First, I've been using MLO on Windows/iOS for years and absolutely love it 
- nothing else comes close.

I have one issue with the iOS version:
I use task dates with "lock period" set so start date & due date are the 
same.
On the iPad in a date view, if I drag a task to another date, the due date 
is updated but the start date remains as it was, so they are no longer the 
same.
I'd like to have both dates updated to the same (new) date - this should 
happen if the task has "lock period" set.
It works as expected in the Windows version.

Can you please look at this?

Thanks

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[MLO] Re: Feature Request: Parsing with Task by Email.

[Remco Vaal]

Agree, with testing a lot of task managers & outliners, MLO is probably the 
best.But even like all the others, there are some functionalities missing. 
Email parsing is one of them. Putting all kind of parameters like CONTEXT & 
reminders, makes the functionality much more vlaueble. Moving a task to a 
folder or project, whould be much appareciated, but having the first two 
added is a requirement for an relaible workflow. I have tons of other 
ideas, but that should be discussed in other topics.

Op dinsdag 9 januari 2018 10:39:23 UTC+1 schreef gno...@gmail.com:
>
> I was surprised as well that MLO doesn't support parsing tasks by email. 
> Seems strange as the functionality is there already - it just needs to be 
> applied to TBE just as with any other task.
>
> Please add this functionality MLO! It would help automate a lot of my work.
>

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Re: [MLO] Getting MLO to tell you what to do next...

[Christoph Zwerschke]

Am 10.01.2018 um 04:35 schrieb Dwight:
> I understand that the 200-point scale for importance is more than you
> need and that nine levels would be enough for you. That's fine and I
> would like you to have a nine-value scale if that would help you.
> Please know that I use the 200 level scale for importance and it
> would be a real hardship for me if I had to manage my work queue with
> only nine levels of importance. Ideally there would be a way that you
> could use nine levels while I would still use 200.

Right. There should be either a config option that lets you choose
between 3 (A-C), 9 (A1-C3) or 200 importance levels, or the inputs
should work in a way that allows easy input on both scales. The levels
A-C could easily map to appropriate values in the 200 level range
internally, so that no compatibility issues arise.

The reasons why I don't want too many levels are 1. that such precise 
numbers take more time to enter and decide (can you really give such 
precise numbers to your tasks?) and 2. that this means sorting is then 
primarily driven by the importance, not by the other factors. I want the 
other factors like urgency to kick in as the second level of ordering. 
If all the tasks have different importance, then the secondary factors 
never play a role. How do you deal with this?


-- Christoph

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