+1
Elaine
J. Elaine Hardy
PINES Collaborative Projects Manager
Georgia Public Library Service
1800 Century Place, Ste 150
Atlanta, Ga. 30345-4304
404.235.7128
404.235.7201, fax
eha...@georgialibraries.org
www.georgialibraries.org
www.georgialibraries.org/pines
From: Open-ils-general
It is my understanding that, under RDA, relator terms (|e) should be the
controlled values that can be coded in |4
(http://www.loc.gov/marc/relators/relaterm.html). However, records cataloged
using AACR2, the |e would not necessarily have been a controlled term, or at
least, not a the current
It sounds like there are a few issues here, let me see if I can separate
them out:
a) bug: relator term $e is not being recognized as the relator, but is
included in the text display along with parenthetical notation for the
default relationship (e.g. 700 = (added author))
b) bug: multiple $4
+1 for Sarah’s proposal
The plain text I mentioned was not what I wanted, that is what happens now.
Subfield ‘e’ is currently being treated as a “note” appended to the 7xx field
instead of replacing the default parenthetical qualifier as subfield ‘4’ does.
I have tested multiple subfield ‘4’s
I've set up everything needed for online patron registration, but haven't
implemented yet. The stumper is how we deal with hard copies of registrations.
We've always had a paper app with signature and we file these in an old card
catalog.
Do any of you NOT print registrations or keep any hard
Comment on point b: Properly for me would be to display multiple ones separated
by commas.
Comment on point c: Without a code or term how would the system recognize the
relationship between the 7xx field and the item described? Not all 7xx fields
for a music recording are added artists except
Forsyth quit holding onto paper registrations several years ago. We
require presentation of photo id and proof of mailing address but we don't
require a signature. Keeping paper is a security concern, anyway, since
the forms contain personal data.
Best wishes,
Lise
On Fri, May 29, 2015 at
We use a pretty basic USB unit from Topaz
(http://www.topazsystems.com). We send it the entered user information
for them to review, and if it's accurate, they sign and the staff hit a
button on a Web form to store it.
A Firefox plugin allows our CGI script to send/receive data to/from the
I’m going to campaign for zero “stuff” and just rely on Evergreen retaining the
info entered, but this is a good backup option if the signature is deemed
necessary and we still go paperless.
Thanks, Bill!
-Holly
From: Open-ils-general
Excellent point, Elaine. I'll do that (with fingers crossed).
From: Open-ils-general
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of Hardy,
Elaine
Sent: Friday, May 29, 2015 11:31 AM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] patron registration
Actually, you're right, Chauncey. We have backups, so a few city blocks would
have to explode, from the bank with a backup copy to the library up to City
Hall. In that scenario, I don't think anyone cares about patron info. :)
-Holly
-Original Message-
From: Open-ils-general
Retention in SC varies. We're allowed to create those rules on a county by
county basis but we have to have a policy for them. In our case it's three
years for agreements so they go into boxes labeled by year and then
periodically feed into recycling shredders.
On Friday, May 29, 2015, Holly
Hi Holly,
We added some basic agreement text to our online form
(https://gapines.org/eg/opac/register) but we don't capture online signatures.
Each member of the PINES consortium has their own document management policies.
Some of the library systems print out the patron account information
This is what we do, only 5 years as approved by our Board reviewed by
an attorney. We shred monthly anything past that 5 year retention period.
I don't recall that I've ever had to pull an application, but I have on
occasion reminded dispute-y patrons that they signed an agreement when
they
I know some of our libraries have pulled out old forms before, particularly
when someone has claimed to have had their identity stolen or that someone else
has the same name and birth date (which is even true sometimes!) However, even
the libraries that keep the original forms with signatures
Frankly I don't know if either way holds legal water since it's never come to
that for us, but we also don't refer accounts to collections so we've never had
to address it in a legal sense.
You’re not missing out, Andrea. We haven’t received any money
from our collection agency in
I remember your presentation in Vancouver, Bill. Jealous. Doubly for that RFID
setup you have! I was furiously taking notes until you mentioned the price tag.
☺
If it’s handy, do you have a link to a product page for the signature pad you
use?
-Holly
From: Open-ils-general
Hello Holly, we don't keep patron registration forms and have never to my
knowledge had someone contest a fine or a fee for that reason. I think the
common assumption is that you cannot get an account without signing the
agreement, so there is no one with an account that didn't sign the
Years ago, we started storing a signature electronically, in the unused
actor.photo_url field. A hex string is generated by an outside
application and encoded with a key that's required to decode the data
back into a graphical representation of the signature. There was some
overhead in
Some of our libraries use collection agencies and some don't, but as far as I
know, I don't think the signature form is a requirement for those that do use
them.
Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
In response to Dan's points
a) Yes.
b) Yes.
c) I think this is a discussion issue as well. I would prefer using no
terms at all when there is no term or code, because it's not possible to
sufficiently determine the relationship of the person to the work. A 700
field in a book record could be for
a) Yes
b) Yes
c) I agree with Sarah – if neither subfield is present, then the name should
display with no terms. There is no one term to rule them all here.
d) See earlier post. I also think it would be a rare occurrence; but I
prefer to plan for it in case LC decides to add both in the
Agreed. It seems to be more of liability than anything else. I’m beginning to
think we’ve been keeping them because it’s what we’ve always done, and we’re
library workers! Save everything! ☺
I received a direct reply from King County who said they don’t keep any either.
-Holly
From:
Holly,
You may also want to check to see if your state has any laws, rules, or
regulations concerning retention of library/patron records (if you have
not already done so). Sometimes the regs are OK with electronic versions
and sometimes they are not.
Elaine
J. Elaine Hardy
PINES
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