[Organizers] Taking admission

[Emily Addison via Organizers]

Hi Chrissy and others.

Happy New Year :)

Catching up after holidays family insanity. In Ottawa...

Who:
Two volunteers always. Don't have to be committee members or anything.
Starts 1hr prior to the dance starting and goes until the break.  (Then
'half price box goes out).
2 volunteers for each of 7-8pm, dances 1-2, dances 3-4, dances 5-6.
We book these ahead so folks know and make sure one experienced person in
each slot.

How:
-Scheduling done via email 1 week ahead. Call put out to volunteer email
list
-Not much vetting. Make sure one person with experience who knows how
things work. Never been an issue other than would like to have some people
be a bit more outgoing/warm to new people.
-No compensation.  And no difficulty getting slots filled. (Sometimes have
to make a second ask but filling other volunteer positions at same time.)

Other info:
- We do have some 'instructions' written down on the role.
-They are greeting the beginners too, giving out second dance free cards,
etc.
-We carefully track who is coming in (in terms of numbers in different
categories, not names) so we can reconcile the finances but more
importantly track data on type of people (e.g. members, new people, non
members, students etc)... two people is good for that.

:) Emily - Ottawa Contra
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Re: [Organizers] Flyers

[Ric Goldman - Letsdance via Organizers]

Hi folks,

 

First, HAPPY NEW YEAR!

 

Second, I’d like to add to Bob’s comments, to request that flyers always 
include complete information that doesn’t assume local knowledge.  In a 
addition to the TOWN, a complete street address (with STATE and ZIPCODE) is 
helpful for us out-of-towners.  Including a PHONE NUMBER (with AREA CODE) and a 
complete URL for more information is beneficial as well.

 

In the San Francisco Bay Area, hardcopy flyers are still distributed and used 
as needed, but most of our membership and associates take advantage of our 
electronic publications (“epubs”) web page, which doubles as an online flyers 
table (see a sample at http://bacds.org/current-mailings).In addition to 
the visual component, being able to link back to event or organization web or 
facebook pages seems to be helpful.

 

This is rather easy to set up if anyone’s looking for something similar for 
their community. 

 

On a separate note - I’ve had a back-burner project in mind to create an online 
repository of flyers to which folks could upload .pdf submissions, and if 
enough folks are interested and/or have suggestions of what would be helpful, I 
might move it to a forward burner.  😊   I had been think in term of making it 
searchable by region, organization, dance genre, date/time, lead organziers or 
staff, event type, text on the flyer itself, or other things that come to mind. 
  If this is of interest for your group, please contact me off-list.

 

Thanx, Ric Goldman

letsda...@rgoldman.org

 

From: Organizers 
[mailto:organizers-bounces+letsdance=rgoldman@lists.sharedweight.net] On 
Behalf Of B Fabinski via Organizers
Sent: Sunday, December 31, 2017 8:29 AM
To: organizers@lists.sharedweight.net
Subject: [Organizers] Flyers

 

Hi all,

At the Rochester NY monthly Contra Planning meeting, I took the action item to 
post here the following requests:

1) Please make sure to include the TOWN where your event is happening, 
prominently listed on any flyers
2) Our flyer table is getting very, very busy...can people consider 1/2 page 
flyers?

We purge flyers weekly (I use the scrap, if I can, otherwise recycle it.)
How do others manage the growing tide of paper?

 

 

Bob Fabinski

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