Re: [Organizers] (no subject)

[Rich Dempsey via Organizers]

Correction: At Rochester's Sunday English dance, there is one volunteer who
sits at the door for the first half of the dance to take the gate, answer
questions, etc.  He also give out "next dance free" passes to first time
dancers. In return, he gets free admission to the dance, and is able to
dance the second half of the evening.  They had tried a rotating schedule
across the English organizers, but coverage became spotty.

Bob's description is accurate for Thursday Contras. For both series, the
financial secretary counts the cash box at the break, pays the performers
at the end of the night, and fills out a reporting form which is delivered
to the treasurer with the balance for deposit.  After the break, the cash
box is replenished with the seed and left open for late arrivals to pay.

Rich

On Sun, Dec 31, 2017 at 11:35 AM B Fabinski via Organizers <
organizers@lists.sharedweight.net> wrote:

> In Rochester NY, at our weekly Thursday Contra and Sunday English dances,
> we use the honor system. The cashbox is at the door inside the hall, where
> everyone can see who is at it.
> They are small-ish dances, about 50-60 people on average, and mostly
> regulars.
> We speak to all new dancers at the break and give a "next-time-free" pass,
> and use this as an opportunity to remind them to "pay this time."
>
> We have a few different prices, for members, students, young kids, and an
> annual pass option,
> so estimating what should be there is tricky. It usually works out when I
> eyeball it.
>
> Bob Fabinski
>
> On 12/28/17 11:22 AM, Chrissy Fowler via Organizers wrote:
>
> We're curious about how other dance organizers handle the task of sitting
> at the door and taking money.
>
> Who does it?
> - organizers?
> - volunteers?
> - a mix?
> - nobody?
> - how many people at a time?
>
> How is it done?
> - scheduling people to do the task (how?)
> - vetting/soliciting the vols (any parameters?)
> - how long does each person sit at door on a given dance eve?
> - any compensation/barter?
>
> Other relevant info?
>
> Thanks,
> Belfast Flying Shoes board of directors
> Belfast, ME
>
>
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[Organizers] Re: Dance Policy Decisions (e.g.: roles) Was: Attracting young dancers

[Rich Dempsey via Organizers]

In Rochester, NY, where our policy is "gender neutral calling", which
includes both positional and larks/robins terminology, I haven't noticed
that any dancer cares about the distinction. The real point for our dancers
is clarity and economy in teaching the dance so we can start the music.

On Mon, Oct 30, 2023 at 1:20 AM Joe Harrington via Organizers <
organizers@lists.sharedweight.net> wrote:

> How do you feel, in a gender-neutral series, about leaving the decision of
> larks/robins vs. positional to the caller, so long as it's declared and
> publicized in advance?  At least in some areas, there are not enough
> positional callers to have an all-positional series.
>
> Thanks,
>
> --jh--
>
>
> On Mon, Oct 30, 2023 at 12:32 AM Lisa Marie Lunt via Organizers <
> organizers@lists.sharedweight.net> wrote:
>
>> I think it's important to listen to what Don Veino just wrote. Don is
>> both a caller and organizer. It's not fair to put the responsibility for
>> choosing role names on the callers. It's the organizers' responsibility to
>> make decisions about our dances.
>>
>> Lisa Lunt
>> She/her
>> Jamaica Plain (Boston) Gender Free Contra Dance
>>
>> On Sun, Oct 29, 2023, 4:17 PM Don Veino via Organizers <
>> organizers@lists.sharedweight.net> wrote:
>>
>>> As a caller and organizer, this is a hot button topic for me. Please, if
>>> you are organizing a dance, take responsibility for this decision and make
>>> it clearly public to your participants in advance. I understand you may be
>>> uncomfortable making this choice and possibly want to "please everybody" by
>>> leaving it to the caller but that just sets up the worst dynamic for all.
>>>
>>> My take is that the dance's organizers *own* the culture and
>>> implementation policies of their dance. If you would not leave it up to the
>>> caller to decide to do swing dance instead or declare the admission is half
>>> off for a given event, then you shouldn't leave such a topic to them either.
>>>
>>> "Traditional", Larks/ Robins, positional - alternating per event,
>>> whatever - make the determination and let the people coming know in advance.
>>>
>>> I personally will no longer accept bookings from a dance that doesn't
>>> have a stated role term policy. I will call with the terms stated (or
>>> decline the event). I had a booking for a longstanding dance which changed
>>> from decades of "Traditional" to "Caller's Choice" after booking me, with
>>> no heads up. I first heard of it when I started hearing from people
>>> advocating for one or the other terms, as "my choice". The organizers
>>> wouldn't make the call and the publicity was already out there. Bad scene
>>> for all, not the way to set up dance joy.
>>>
>>> On Sun, Oct 29, 2023, 1:28 PM Sandy Seiler via Organizers <
>>> organizers@lists.sharedweight.net> wrote:
>>> 
>>> Currently terminology is the caller's decision.  So it goes back and
>>> forth from gendered to non gendered.  That is not mentioned on the website,
>>> but I do know that at least one of our callers has requested that the
>>> Lawrence board make a decision about it so the callers don't have that
>>> responsibility and possible fall out from it.
>>> 
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[Organizers] Re: Is it time to change our mask mandates?

[Rich Dempsey via Organizers]

In Rochester, NY, we have two dance series, in separate venues, so policies
are slightly different between the two series. In addition, we
conducted a survey
of our dancers in February
 about
factors that affect their willingness to attend a dance.

For the weekly English country dance series, we must follow the policy of
the venue since we dance in a space that is used by children in other parts
of the week. The policy requires all dancers to show proof of vaccination
with a booster. We only require this for the first dance they attend; for
convenience, we record that they showed proof. Masking is required when the
CDC Community Level is yellow or red. Masking is optional when the CDC
Community Level is green (which happened just this past week).

For the weekly contra dance series, the venue has no policy on covid
mitigation. In the survey, dancers were evenly divided between those
wanting masking and those who don't. Support for vaccination was strong.
Accordingly, we have this month instituted a test period, length TBD, where
masks are required on the 1st, 3rd, and 5th Thursdays of the month and
masks are optional on the 2nd & 4th Thursdays. Proof of vaccination is
still required. We are tracking attendance to see how it changes.

Early this year, we learned that another group started a contra series in
Rochester where masks are forbidden. I hear rumors of other aspects of
their policy but I prefer not to say more without confirmation.

Rich Dempsey
Webmaster, Country Dancers of Rochester, NY
www.cdrochester.org

On Fri, Apr 7, 2023 at 9:34 AM Lisa Sieverts via Organizers <
organizers@lists.sharedweight.net> wrote:

> Hello fellow organizers,
>
> I have been a big proponent of our dance mask mandates and feel we have
> prevented quite a bit of COVID spread by requiring good facemasks.
>
> However, our local hospital has announced that after 3 years of a mask
> mandate for everyone entering their building (it’s both a hospital and a
> medical center), they are lifting the mandate on April 10 for anyone
> asymptomatic and who hasn’t had a recent COVID contact.
>
> Our board will be discussing this soon but I am very curious about what
> other organizers think. Is it time? And what should be our criteria for
> lifting our mandates?
>
> Best,
> Lisa
> Monadnock Folklore Society
> Nelson, NH
>
> Lisa Sieverts
> 603-762-0235
> l...@lisasieverts.com
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[Organizers] Re: Is it time to change our mask mandates?

[Rich Dempsey via Organizers]

Oh, I forgot to add that for our annual Jane Austen Ball in May, we
chose to require masks and proof of vaccination for the event because it
attracts dancers from a larger geographic area. Covid incidence is expected
to be uneven across the region. This was set in January and is unlikely to
change because of the long lead time for making plans for both attendees
and organizers.

Rich

On Fri, Apr 7, 2023 at 9:52 AM Rich Dempsey  wrote:

> In Rochester, NY, we have two dance series, in separate venues, so
> policies are slightly different between the two series. In addition, we
> conducted a survey of our dancers in February
>  about factors that affect
> their willingness to attend a dance.
>
> For the weekly English country dance series, we must follow the policy of
> the venue since we dance in a space that is used by children in other parts
> of the week. The policy requires all dancers to show proof of vaccination
> with a booster. We only require this for the first dance they attend; for
> convenience, we record that they showed proof. Masking is required when the
> CDC Community Level is yellow or red. Masking is optional when the CDC
> Community Level is green (which happened just this past week).
>
> For the weekly contra dance series, the venue has no policy on covid
> mitigation. In the survey, dancers were evenly divided between those
> wanting masking and those who don't. Support for vaccination was strong.
> Accordingly, we have this month instituted a test period, length TBD, where
> masks are required on the 1st, 3rd, and 5th Thursdays of the month and
> masks are optional on the 2nd & 4th Thursdays. Proof of vaccination is
> still required. We are tracking attendance to see how it changes.
>
> Early this year, we learned that another group started a contra series in
> Rochester where masks are forbidden. I hear rumors of other aspects of
> their policy but I prefer not to say more without confirmation.
>
> Rich Dempsey
> Webmaster, Country Dancers of Rochester, NY
> www.cdrochester.org
>
> On Fri, Apr 7, 2023 at 9:34 AM Lisa Sieverts via Organizers <
> organizers@lists.sharedweight.net> wrote:
>
>> Hello fellow organizers,
>>
>> I have been a big proponent of our dance mask mandates and feel we have
>> prevented quite a bit of COVID spread by requiring good facemasks.
>>
>> However, our local hospital has announced that after 3 years of a mask
>> mandate for everyone entering their building (it’s both a hospital and a
>> medical center), they are lifting the mandate on April 10 for anyone
>> asymptomatic and who hasn’t had a recent COVID contact.
>>
>> Our board will be discussing this soon but I am very curious about what
>> other organizers think. Is it time? And what should be our criteria for
>> lifting our mandates?
>>
>> Best,
>> Lisa
>> Monadnock Folklore Society
>> Nelson, NH
>>
>> Lisa Sieverts
>> 603-762-0235
>> l...@lisasieverts.com
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[Organizers] Re: Twitter hashtags

[Rich Dempsey via Organizers]

We have disabled our Twitter account. In addition to our concerns with
current management, we've found that keeping up with many social media
accounts hard to manage. And some CDR organizers feel that Twitter doesn't
align with our desired audience.

Rich Dempsey
Country Dancers of Rochester (NY)

On Tue, May 9, 2023 at 6:59 AM Mary Collins via Organizers <
organizers@lists.sharedweight.net> wrote:

> How many use twitter to promote your dance? Do you feel it is effective?
> What hashtags do you use?
>
> Thanks from Queen City Contra in Buffalo NY
>
> Mary Collins
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[Organizers] Re: W-9s/1099’s for weekend talent process

[Rich Dempsey via Organizers]

Also note that travel expenses are not included in the amount recorded in
the 1099-K. Hence, we negotiate a full package that is compensation plus
travel and account for travel separately.

Rich Dempsey
Rochester, NY

On Thu, Mar 21, 2024 at 2:11 PM Lissa Bengtson via Organizers <
organizers@lists.sharedweight.net> wrote:

> Several times I've had talent agree to work for $599 so that they don't
> have to receive a 1099.  But I think those days are gone!
>
> Lissa B.
> San Antonio
>
> On Thu, Mar 21, 2024 at 12:05 PM Mary Collins via Organizers <
> organizers@lists.sharedweight.net> wrote:
>
>> Ok then yes each recipient should fill out a w9 (down load from irs) and
>> then next Jan a 1099 should be issued.
>>
>> On Thu, Mar 21, 2024, 1:38 PM Virginia Varland 
>> wrote:
>>
>>> To clarify, this event is upcoming. We have not yet paid our talent, but
>>> multiple individuals will receive an amount greater than $600.
>>>
>>> Virginia Varland
>>> varlan...@gmail.com
>>>
>>>
>>>
>>> On Thu, Mar 21, 2024 at 1:35 PM Mary Collins 
>>> wrote:
>>>
 As an organizer, caller, Bookkeeper and tax filier this is correct...if
 you paid an individual $600 or more during the year. If it was a band that
 disbursed monies less than $600 each then no.

 The 1099's were due Jan 31, so get this done asap.

 There is also a new "gig worker" deduction for those earning over $250
 from one organization as well for those of us that call or play.

 Mary Collins

 On Thu, Mar 21, 2024, 1:23 PM Virginia Varland via Organizers <
 organizers@lists.sharedweight.net> wrote:

> Hi all,
>
> I’m a new treasurer for an organization that is preparing to hold it’s
> first weekend since before the pandemic. We are a registered 501c3
> non-profit operating at less than 50K per year. We will be paying our
> talent more than the threshold for filing 1099’s ($600+), thus it is my
> understanding that we’ll need to get our talent to fill out W9s and send
> them 1099s for their 2024 taxes.  Past treasurers do not recall filing
> 1099s for weekend talent in the past, however rates have gone up and the
> threshold for filing has gone down.
>
> Can an presently active/experienced treasurer confirm or correct my
> understanding of this situation and give any insight to the process,
> please? Also interested to hear experiences of talent who have had to file
> 1099s for earnings.
>
> Many advance thanks for any light you can shed on this.
>
> Best,
> Virginia
> Virginia Varland
> varlan...@gmail.com
>
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