Re: Archiving Mail
Tuesday, July 10, 2007, ETM wrote: But I still would like to be able to easily access that old mail. If you save as mbg-files you can access them from within Mailbag. -- Urban Politicians and diapers have one thing in common. They should both be changed regularly and for the same reason. Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Archiving Mail
For years, I've archived mail by placing mail in common folders that I simply named as Archive folders. I now have well over 700,000 emails archived most of which I never need to look at but I don't want to totally get rid of. What are my options for archiving outside of TB, but where I could easily look at the emails? -- Best regards, Kitty Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Monday, July 9, 2007, Kitty wrote: What are my options for archiving outside of TB, but where I could easily look at the emails? Mailbag Assistant comes to mind http://www.fookes.com/mailbag/index.php -- Urban Every dog isn't a growler, and every growler isn't a dog. Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Hi Kitty, on Mon, 9 Jul 2007 10:33:44 -0500GMT (09.07.2007, 17:33 +0200GMT here), you wrote: K For years, I've archived mail by placing mail in common folders that I K simply named as Archive folders. I now have well over 700,000 emails K archived most of which I never need to look at but I don't want to K totally get rid of. What are my options for archiving outside of TB, K but where I could easily look at the emails? An addition to Urban's proposal: you can even have your archive within TB! without the need to load the extra 700,000 mails every time TB! starts: create a new account for your archive and password-protect it. Then the mails will only be loaded when you open that account. -- Cheers Peter Bore, n.: A person who talks when you wish him to listen. Ambrose Bierce Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Monday, July 9, 2007, Kitty wrote: What are my options for archiving outside of TB, but where I could easily look at the emails? Mailbag Assistant comes to mind http://www.fookes.com/mailbag/index.php Hmmm I had a look at that as a result of your reply but it doesn't seem to do the archiving - it just looks at the emails. If I wanted to stoe them outside TB how would I go about that? -- Marten Gallagher Annery Kiln Web Design www.annerykiln.co.uk Using The Bat! 3.99.3 with K9 on Windows XP 5.1 Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Monday, July 9, 2007, Kitty wrote:
What are my options for archiving outside of TB, but where I could
easily look at the emails?
Mailbag Assistant comes to mind
http://www.fookes.com/mailbag/index.php
Hmmm I had a look at that as a result of your reply but it doesn't seem to
do the archiving - it just looks at the emails. If I wanted to stoe them
outside TB how would I go about that?
OK - I've answered my own question:
I have a common filter set up that is manually asctivated (ALT-Z) to save
the highlighted email as an EML type file in a directory outside TB.
I then delete ht email from TB.
The filter is:
TB! Message Filter
beginFilter
UID: [CBEF8150.01C74D4D.60B628FB.7C94FEEE]
Name: Save\20as\20EML
Filter: {\0D\0A\20`0`0`\0D\0A}
ExportMessage Kludges IncrementExist FmtRFC822 filename
C:\5CDocuments\20and\20Settings\5CMarten\5CMy\20Documents\5CLTAdmin\5CEmailArchives\5C%ODATE\3D\22-mm-dd\22-%ACCOUNTNAME-%SUBJECT.eml
filenamerelative
%USERPROFILE%\5CMy\20Documents\5CLTAdmin\5CEmailArchives\5C%ODATE\3D\22-mm-dd\22-%ACCOUNTNAME-%SUBJECT.eml
template
Archived:\20%DATE\3D\22-mm-dd\22\0D\0AFolder:\20%ACCOUNTNAME-%FOLDERNAME\0D\0ACreated:\20%ODATE\3D\22-mm-dd\22\20(%ODOW)\20%TIME\3D\22hh:nn\22\0D\0AReceived:\20%ORCVDATE\3D\22-mm-dd\22\20(%ORCVDOW)\20%ORCVTIME\3D\22hh:nn\22\0D\0AFrom:\20%OFROMADDR\20(Reply\20To:\20%OREPLYADDR)\0D\0ATo:\20%OTOADDR\0D\0A\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\0D\0AFrom:\20%OFROMNAME\0D\0ATo:\20%OTONAME\0D\0A\0D\0ASubject:\20%OSUBJECT\0D\0A\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\0D\0A%OTEXT\0D\0A\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\0D\0AATTACHMENTS:\0D\0A%OATTACHMENTS\0D\0A\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\0D\0AAll\20Original\20TO\20addressees:\0D\0A%OTOLIST\0D\0A\0D\0AAll\20Original\20CC\20Addressees:\0D\0A%OCCLIST\0D\0A\0D\0AAll\20Original\20BCC\20Addressees:\0D\0A%OBCCLIST\0D\0A\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\3D\0D\0A
IsManual
IsActive
IsHotkey
IsHotkeyOnly
Ignore
endFilter
Then I use the aforementioned MessgaeBag to access and play with that
directory of old emails.
--
Marten Gallagher
Annery Kiln Web Design
www.annerykiln.co.uk
Using The Bat! 3.99.3
with K9
on Windows XP 5.1
Current version is 3.99 | 'Using TBUDL' information:
http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Hello Marten, Monday, July 9, 2007, 6:39:45 PM, you wrote: MG Hmmm I had a look at that as a result of your reply but it doesn't seem to MG do the archiving - it just looks at the emails. Oh dear! And I thought all the mail I wanted to preserve resides in Mailbag archives. Not only the the messages received in TB! but also in Poco, OE a.o. :-) Seems you did not take a good look, or your definition of archiving differs from mine... -- Best Wishes, Mark using The Bat! 3.99.8 Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Oh dear! And I thought all the mail I wanted to preserve resides in Mailbag archives. Not only the the messages received in TB! but also in Poco, OE a.o. What does that mean, does it or doesn't it work as an archiver? Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Hello ETM, Monday, July 9, 2007, 10:51:47 PM, you wrote: E What does that mean, does it or doesn't it work as E an archiver? ,--/ from the website: \ | If you're buried alive in e-mail, let Mailbag Assistant come to the rescue | with tools to search, organize, analyze and archive your mountain of messages | - tools that are probably inadequate or unavailable in your mail program. `-8--- In Mailbag Assistant, you open your TB! files, choose which messages you want to archive, then copy them to a Mailbag (archive) file. I think it is clear I was not using the word archiving as in compression tools such as PK/Win/7-zip, Winrar e tutti quanti... :-) -- Best Wishes, Mark using The Bat! 3.99.8 Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
I think it is clear I was not using the word archiving as in compression tools such as PK/Win/7-zip, Winrar e tutti quanti... :-) Can you move that archive away from TB! and use Mailbag to open it, say, on an external hard drive? -- Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
Hello ETM, Monday, July 9, 2007, 11:30:42 PM, you wrote: E Can you move that archive away from TB! and use E Mailbag to open it, say, on an external hard E drive? Yes. -- Best Wishes, Mark using The Bat! 3.99.8 Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: Archiving Mail
E Can you move that archive away from TB! and use E Mailbag to open it, say, on an external hard E drive? Yes. Thanks, I will most likely buy Mailbag. I am awaiting delivery of a laptop with Vista, will upgrade to current TB! on the laptop. I am using an older version of TB! on my PC. I am making an effort to be ready for the unknown when I start moving data and moving the old very large (around 2GB) accumulation of mail to the active mail program is not appealing. But I still would like to be able to easily access that old mail. -- Current version is 3.99 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re[4]: Archiving mail
On 04 May 2002 at 20:00:21 Joseph wrote: JN E. While you are logged in as the group_name which includes the archive JN account, set up filters (Account/Sorting Office/Filters) JN under your primary account so that the messages you'll want to JN archive get filtered *manually* to the archive_account in the appropriate JN folders. I've tried setting up a manual filter, in Read messages, for a source folder called Langa, to move messages to \\Archive\Langa, with no filtering strings, Advanced: message is older than 2 days. The objective is to move old messages when I run the manual filter, but although I've got lots of older messages, none of them gets moved. What am I doing wrong? -- Paul Shave Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re: Archiving mail
Hello Paul, Sunday, May 5, 2002, 1:44:17 PM, you wrote to TBUDL: PS with no filtering strings, Try to filter for @ i Sender. As every mailaddress contains an @, this will select all mail before applying these other conditions. -- Best regards, Ottar Grimstad, Norway http://home.online.no/~ottgrims Using The Bat! 1.60i on Windows 98 version 4,10 Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re[2]: Archiving mail
On 05 May 2002 at 13:37:03 Ottar wrote: PS with no filtering strings, OG Try to filter for @ i Sender. As every mailaddress contains an @, this OG will select all mail before applying these other conditions. I tried with @ in sender, then in recipient. Still no luck with either. I've put the filter in the Account's Read messages - is this right? Paul Best wishes, Paul Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re: Archiving mail
Hello Paul, Sunday, May 5, 2002, 5:12:22 PM, you wrote to TBUDL: PS I've put the filter in the Account's Read messages - is this PS right? Just make sure that read filter is ticked in the refilter messages dialogue -- Best regards, Ottar Grimstad, Norway http://home.online.no/~ottgrims Using The Bat! 1.60i on Windows 98 version 4,10 Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Archiving mail
In Outlook, you can auto-archive mailbox folders, according to criteria you set, eg more than 60 days old. The archived data goes to a separate .pst file, which you can open in Outlook alongside your regular mail. This is very useful if you need to refer back to an old message. Can The Bat do anything similar? If I understand Import/Export and Backup/Restore correctly, they won't let you get at archived messages without affecting your current data. Or have I misunderstood? Paul Shave Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re: Archiving mail
You can archive in at least four ways using TB!. One way is to keep the messages in the active message bases. That's the way a lot of users on this list do it; they have tens of thousands of messages. TB! could be unique in its ability to handle that type f load in a stable way. A variation on that is to move the messages to a separate set of folders, perhaps with a different user name. That way, they would remain in the .TBB format, but not be on your screen or available all the time. There are two other methods which are not tied to TB! One is to export the messages into Unix format. Unix mailboxes are readable by most good programs, and TB! will append messages to the mailboxes so you can keep your archives current. Finally, you can buy Mailbag Assistant from Fookes Software, which can take email from all sorts of mail programs and archive them either in its native format or, with the most recent Mailbag version, in Unix format. Again, the program will append messages to either format. JN Paul Shave wrote on Saturday, May 04, 2002: In Outlook, you can auto-archive mailbox folders, according to criteria you set, eg more than 60 days old. The archived data goes to a separate .pst file, which you can open in Outlook alongside your regular mail. This is very useful if you need to refer back to an old message. Can The Bat do anything similar? If I understand Import/Export and Backup/Restore correctly, they won't let you get at archived messages without affecting your current data. Or have I misunderstood? Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re[2]: Archiving mail
Thanks Joseph, that's helpful. On 04 May 2002 at 18:53:52 you wrote: JN A variation on that is to move the messages to a separate set of JN folders, perhaps with a different user name. That way, they would JN remain in the .TBB format, but not be on your screen or available all JN the time. That looks like the best one for me - how would I actually do that, and how could I refer back to the archived messages? Paul Shave Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
Re[3]: Archiving mail
Here are two different ways. Which one to use depends on how often you will want to archive your mail and refer to the messages. 1. A separate account: A. Create a new account. Go into Options/Network Administration. B. Go into the Groups tab. Create a group comprising your current account(s) and also the new, archive account. C. Go into the Privileges tab, and determine which user will be the Administrator. It probably should be your primary account. D. In the archive account, set up the folders that make sense to your archive purposes. It may not be the same structure you use in your daily account. E. While you are logged in as the group_name which includes the archive account, set up filters (Account/Sorting Office/Filters) under your primary account so that the messages you'll want to archive get filtered *manually* to the archive_account in the appropriate folders. Now, on a regular basis, just log in as your primary, daily account. When you want to archive or retrieve archives, log in as the group_name which includes the archive account. To archive, manually run the filters. (Select the folders containing the messages to archive, right-click, select to refilter and choose manual.) To retrieve, just go into the appropriate folder. If you want to reply to an archived message, you can even choose to have your From line reflect your primary, i.e., daily account. 2. Using common folders: This is a variation on the preceding configuration. It does not achieve the goal of having your archive folders not load with TB!, but it is simpler than the preceding method, because it doesn't involve the use of groups. (It does, however, require the use of TB! ver. 1.60x.) A. Create one or more common folders for your archive purposes. You can create subfolders within the common folder (Folder/New, with the highlight on the parent folder.) B. Set up filters, also to operate manually. C. Log in the same way you do normally, and run the archive filters whenever you want. Similarly, the archived messages will be available whenever you want. HTH. [BTW, for anyone else still reading this, this message is a perfect example of one for which enriched text composition capabilities are not necessary but would be really, really helpful] JN Paul Shave wrote on Saturday, May 04, 2002: JN A variation on that is to move the messages to a separate set of JN folders, perhaps with a different user name. That way, they would JN remain in the .TBB format, but not be on your screen or available all JN the time. That looks like the best one for me - how would I actually do that, and how could I refer back to the archived messages? Current Ver: 1.60i FAQ: http://faq.thebat.dutaint.com Unsubscribe: mailto:[EMAIL PROTECTED] Archives : http://tbudl.thebat.dutaint.com Moderators : mailto:[EMAIL PROTECTED] TBTech List: mailto:[EMAIL PROTECTED] Bug Reports: https://bt.ritlabs.com
