Hi Daniel et al., Some clarifications on the process are below; I've dealt with this process in previous years and due to other reasons am familiar with Google's purchasing process.
On 3 July 2013 04:54, Daniel Pocock <[email protected]> wrote: > I've just started looking over the details and made a hotel reservation. It is important that you follow the reservation process outlined in Carol's mail "[GSoC Mentors Announce] GSoC 2013: Mentor Summit Travel and Details" using the link provided there; this should not have required any payment information from you and will be billed to Google directly. > Carol's email suggests that flights should be paid after Google approves > a PO - but I think that would be difficult in practice because > international flight prices change a lot and most airlines don't make > reservations without immediate payment any more. Can one of the admins > confirm that we can go ahead and book flights as soon as we find a good > deal and without waiting for the Google PO approval process? Generally, SPI gets approval for a PO, then you book the flights, then SPI files an invoice against the PO for the actual price, and once that is received you are mailed a check. However the policy is different this year; SPI will be reimbursing you immediately after the summit while it waits on reimbursement from Google. SPI's policy for reimbursement was outlined in Josh's mail "[GSoC Mentors] Organizations affiliated with SPI, please read"; in summary, email SPI as soon as possible after the summit with your receipts. This will require you paying for the flights yourself, then getting a reimbursement from SPI. If this presents a hardship, SPI has policies to handle that. -- Luke Faraone;; Debian & Ubuntu Developer; Sugar Labs; GMU 2014 lfaraone on irc.[freenode,oftc].net -- https://luke.wf/ohhello PGP fprint: 5189 2A7D 16D0 49BB 046B DC77 9732 5DD8 F9FD D506 _______________________________________________ Soc-coordination mailing list [email protected] http://lists.alioth.debian.org/cgi-bin/mailman/listinfo/soc-coordination
