On Wed, Jul 3, 2013 at 12:06 PM, Daniel Pocock <[email protected]> wrote: > On 03/07/13 17:55, Luke Faraone wrote: >> Hi Daniel et al., >> >> Some clarifications on the process are below; I've dealt with this >> process in previous years and due to other reasons am familiar with >> Google's purchasing process. >> >> On 3 July 2013 04:54, Daniel Pocock <[email protected]> wrote: >>> I've just started looking over the details and made a hotel reservation. >> It is important that you follow the reservation process outlined in >> Carol's mail "[GSoC Mentors Announce] GSoC 2013: Mentor Summit Travel >> and Details" using the link provided there; this should not have >> required any payment information from you and will be billed to Google >> directly. > > I have used Carol's link for registering - it prompted for my card > details but said nothing would be charged to me.
That's for incidentals. If someone decides to throw a rock & roll party and throw a few lamps through the wall, they need a card on file (or eat all the peanuts in the mini-fridge) > > >>> Carol's email suggests that flights should be paid after Google approves >>> a PO - but I think that would be difficult in practice because >>> international flight prices change a lot and most airlines don't make >>> reservations without immediate payment any more. Can one of the admins >>> confirm that we can go ahead and book flights as soon as we find a good >>> deal and without waiting for the Google PO approval process? >> Generally, SPI gets approval for a PO, then you book the flights, then >> SPI files an invoice against the PO for the actual price, and once >> that is received you are mailed a check. However the policy is >> different this year; SPI will be reimbursing you immediately after the >> summit while it waits on reimbursement from Google. >> >> SPI's policy for reimbursement was outlined in Josh's mail "[GSoC >> Mentors] Organizations affiliated with SPI, please read"; in summary, >> email SPI as soon as possible after the summit with your receipts. >> >> This will require you paying for the flights yourself, then getting a >> reimbursement from SPI. If this presents a hardship, SPI has policies >> to handle that. > > I don't mind waiting a reasonable time for SPI to process the > re-imbursement, the only concern I had is about the flight prices > changing between the time the quote is submitted and the time that > approval comes back. > > Reading through the web pages, however, some of the information gives me > the impression that Google will just give SPI a blanket approval for > $2,200 and the SPI invoices for the actual amount spent - can anybody > confirm if this type of approval has been sought or granted already? If > so, I'll just go ahead and book the flights in the next few days. > I'm out of the loop, so I can no confirm this yet. > Thanks for the feedback about this > > Regards, > > Daniel > > _______________________________________________ > Soc-coordination mailing list > [email protected] > http://lists.alioth.debian.org/cgi-bin/mailman/listinfo/soc-coordination -- All programmers are playwrights, and all computers are lousy actors. #define sizeof(x) rand() :wq _______________________________________________ Soc-coordination mailing list [email protected] http://lists.alioth.debian.org/cgi-bin/mailman/listinfo/soc-coordination
