Jessica, If you updated by just importing your old data from names, payments, etc. into a fresh copy of ebase, you need to reset the record number field to a number higher than the highest record number in use from your old database. If not, you could get the results you're seeing.
Let me explain. If you had 1500 records in your database but deleted 500 of them, some of those record numbers are no longer in use, but you may still have someone with record number 1500 in your database (or 1105, etc.). Now, when you reimport into a fresh copy of ebase, this new copy thinks there are only 1000 records, and the record number field that is automatically entered every time you add a new person will eventually enter 1001, 1002, 1003... If record number 1003 was in use in your old database by someone with payments, those payments are connected to anyone with the record number 1003. But now since you have two people with record number 1003, you've got trouble. Payments will start appearing magically. AND, if you delete them, you'll delete them for their rightful owners too. So, what can you do? What you should to do is re-import the data into a new clean copy of ebase, and then re-set all of the auto-enter serial number fields in ebase to some number higher than the last in use in your last database. You can do this by importing the data, then going to the last record in your new database, noting the record number, and reseting the record number to at least one number higher than that. This last step is done by going into the File->Define->Fields menu item and finding the record number field, selecting options, and resetting the number in that dialog box. There are similar fields in each of the data files (payments, actions, contacts, notes, etc.). Also, if you've modified your source codes at all, you may need to re-enter the modifications or import that data into the proper files as well. Finally, you'll need Filemaker to do this. If you've deleted your old database and have no backups, it might be possible to delete ALL records entered after the import, resetting these auto-enter serial numbers, then re-entereing the new data. If you've deleted some of the odd payments, this approach won't recover that data. Make a backup before trying any of this, and make new backups each time you try something new... Good luck and get back to the list if you're still confused. Carl Dads Info wrote: > > About 3 months ago I updated to the version 1.03 of Ebase and version 5.5 of > filemaker pro, since then when I have been adding a new person to the > database sometimes payments are added to their file, even though I have not > enter payments into their file and they have not made any payments. I am > just wondering if anyone knows why this is doing this and if there is a way > to stop it from happening. Also when I first open up Ebase it doesn't > always find all the members. you have to click on the payments and click > find then home for it to find everyone that has been entered. > Thanks > > Jessica Flipp > Dads and Daughters > www.dadsanddaughters.org > [EMAIL PROTECTED] > 218-722-3942 > 218-722-4058 (fax) > PO Box 3458 > Duluth, MN 55803 > > ------------------ > Reminder to each recipient: To change your list account preferences, go to > http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email >address you used to subscribe to the ebase support list:: [EMAIL PROTECTED] > > To unsubscribe send a blank email to [EMAIL PROTECTED] > --------------------------------------------------------------------- > ebase - Relationship Management for Nonprofits, http://www.ebase.org > --------------------------------------------------------------------- -- Carl Paulsen New Hampshire Rivers Council 54 Portsmouth Street Concord, NH 03301 603-228-6472 603-228-0423 Fax [EMAIL PROTECTED] ------------------ Reminder to each recipient: To change your list account preferences, go to http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected] To unsubscribe send a blank email to [EMAIL PROTECTED] --------------------------------------------------------------------- ebase - Relationship Management for Nonprofits, http://www.ebase.org ---------------------------------------------------------------------
