Hello, Thanks so much for your advice and help.
I have read through the archives about re-setting the auto-enter index but I am still unclear as to exactly WHERE I find this and WHEN I reset it in the process of importing and WHAT I re-set it to. I would like to get the LEGACY RECORD NUMBER to match the displayed RECORD (serial) NUMBER on the screen in the new version. I will start with a fresh copy of the 1.03 ebase files and import my legacy names file again. WHERE do I find the place to change the auto-enter index? Can you please give me a step by step? WHAT do I change it to in this case? Do I change it to start with 1 or with 0? WHEN in the process do I change it? My idea is to open the names file in my fresh version of ebase and delete the dummy record. Then I would go to the auto-enter index (following your answer to the question above of WHERE this is) and change the index number and then go to the ADMIN screen and go through the import process. When I move the imported file into ebase do I have checked or un-checked the box regarding the auto-enter status. (I can't remember the exact wording of this dialogue box.) Assuming that this import and move is successful I will then import my payment records into the payment file. Do I need to go through this auto-enter change again? If yes, is it the same process? Thanks again. Sarah Lloyd Dave Shaw wrote: >> I have imported my legacy files from my old ebase on an old computer >> into my new ebase on my new computer. When working with the imported >> data before moving it into ebase the "Record ID"s matched up with the >> "Serial #"s. And the Record ID was imported. I went ahead and moved >> the import into ebase. When I open my names file in ebase the >> numbers are one off. When I go to Home or Data Entry the "Serial #" >> now reads "2" for the record which has record ID "1" because of the >> Dummy entry which exists at the start of the new program. We use >> these record ID's actively so it would be a bit of a pain to change >> all the numbers to one higher. >> >> Is there a way to import the data so that it will write over this >> Dummy entry? I deleted it before I imported but it obviously >> "remembers" that it was there. >> >> Or is there a way to change this serial number now so it will >> correspond with the Record Number? I can not currently find out >> where to see the Record ID number. >> Please help. Thanks > > > The normal ebase import process stores your existing record number in > a field called "Legacy ID" and assigns a new record number consistent > with its internal system. It has to do this in order to avoid > importing record numbers from various sources that are duplicates of > records already in the system. > > The issue isn't writing over the dummy entry. ebase doesn't infill > unused numbers. When you deleted the dummy record the auto-enter > number for new records was still set at 2. > > I don't know how much of a pain it would be to change the usage of > record number, but I suspect it would be less than changing the > number. You would need to delete the dummy record, change the > auto-enter index on the record number field, and import records again. ------------------ Reminder to each recipient: To change your list account preferences, go to http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected] To unsubscribe send a blank email to [EMAIL PROTECTED] --------------------------------------------------------------------- ebase - Relationship Management for Nonprofits, http://www.ebase.org ---------------------------------------------------------------------
