Melinda Artz
Archie Bray Foundation
Cecily Clemons wrote:
This may be too late, but I would highly discourage deleting anyone from ebase who has payments, whether deceased or not.the solution, if someone dies and has been a supporter, is to create a field (we call it "no mail reason") in which you include "deceased" as a list of options. Likewise, you can flag anyone who has requested to be removed from your mailing list, has moved without forwarding addresses etc..... This way you can always omit anyone with anything in that field, by using an "*".
The reason you don't want to delete anyone with payments is that if you run calculations/report (etc...) from a historical standpoint, and you've deleted people with payments, your numbers will be erroneously low.
And, thinking about the deceased issue, what about those who you actually inherit $ from? If you were to delete them from Ebase, you couldn't enter the funds in, and track them. And, if you have a full-blown planned giving program this would be a real problem.
Just food for thought....
-c
--
Cecily Clemons
Development Director
Predator Conservation Alliance
P.O. Box 6733
Bozeman, MT 59771
406.587.3389
406.587.3178 (fax)E-Mail: [EMAIL PROTECTED]
Website: www.predatorconservation.orgSaving a place for America's predators
Speak out for grizzly bears in the Northern Rockies! Visit
http://www.predatorconservation.org/get_involved/take_action/activist.html
learn how you can help shape the future of the grizzly bear.
From: "Calista Bailey" <[EMAIL PROTECTED]>
Reply-To: "TechRocks Support" <[EMAIL PROTECTED]>
Date: Fri, 17 May 2002 12:10:12 -0500
To: "TechRocks Support" <[EMAIL PROTECTED]>
Subject: [support] deceased members still in household records
Hello - this is an odd one...One of our members passed away this winter - while I've deleted him from
our database and removed his wife from the "household" that was created
for them, his name still shows up in her 'household' record when I export
data for a mailing. This is very distressing as you can imagine. What is
going on? How can I correct this?TIA,
CalistaCalista Bailey
Sawtooth Botanical Garden
Ketchum, ID------------------
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