Hello Tom,
Sorry I am very behind times as I have been away for a while.
Thanks very much for your very clear explanation about auto-paragraphing in
MSWord. I have a question for you. If we indent all the lines of a
paragraph, how do e type things like numbers of letters in parentheses on
the margin of the first line of a paragraph?
Thanks again.
-----Original Message-----
From: Tom Kingston via Talk
Sent: Sunday, May 13, 2018 8:33 AM
To: CJ&AA MAY via Talk
Cc: Tom Kingston
Subject: Re: auto-paragraphs
Here's how I do it.
In Office 365, which is Word 2016, just activate the Paragraph option in
the context menu. It's the same as pressing Alt-Q for the search box in
the ribbon and entering paragraph. This will give you paragraph
settings. Pressing enter will open that dialog. Otherwise it's a button
under the layout tab.
Tab down through and set the first line indent to whatever you want.
Ignore the left and right fields as these are for indenting entire
paragraphs, which is something you might use to visually offset a
paragraph length quotation of someone else's work by making both margins
larger.
The first line selection is in a combo-box.
Tab down to the Set as default button and press it.
Now, every time you hit enter you'll have a new paragraph that's
automatically indented. To remove the indent from the first paragraph of
each scene or section just go to the first line, press Home to be sure
you're on the first character, and press backspace.
If you want confirmation, press Control+Numpad plus before backspace.
You should hear for example, 1.5 inches from left, 1.0 inches from top.
backspace and press Control+numpad plus again and you should hear 1.0
inches from left, 1.0 inches from top.
the thing you have to remember though is not to remove the indent until
after you've started the second paragraph. Doing so turns off the
automatic indentation for the document. But this is useful when you want
to do just that for a document.
Pressing the tab key once will also indent. But you have to remember to
do it on every new paragraph. And most editors don't want tabbed
indentations.
And finally, Control+M indents the entire paragraph. For example, let's
say you have no automatic indentation of the first line going on. So
every line will begin at 1.5 inches from the left. Pressing Control+M
will shift the entire paragraph to the indentation level. So every line
will begin at 2 inches from the left.
Hth,
Tom
On 5/12/2018 5:40 AM, CJ&AA MAY via Talk wrote:
What my tutor wants is for me to submit my material in double line spacing
with the first paragraph left-aligned and all subsequent paragraphs
indented.
So, what I would do is write the first paragraph without indenting. Then,
because the text is double-line spaced, pressing the enter key once (to
create a new line) acts as a new paragraph.
Until now, I have been pressing the space bar five times on these new
lines
to indent the paragraph but my tutor would prefer me to use Microsoft's
auto-paragraph function.
Microsoft has an auto-paragraphing command, which I've found in the
context
menu but I'm unsure how to use it.
Also, Microsoft also offer control m as a way of indenting a paragraph.
What I'm asking is how do I use the auto-paragraph function in the context
menu or, whether by pressing control m on the second paragraph would then
mean that all subsequent paragraphs would be indented, as with bullets and
auto-numbering?
Alison
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