I just received the message below from the camp manager,
at Camp Happy Hollow, the site of the East Texas Caver's
Cookout.
I hope his message shows that everything is in order and on
schedule.
________________________________________________
David,
Thanks for the email. We are really excited about the event as well. I
hope it works out the way you have in mind. It will be nice for a state wide
organization to have gatherings in the interest of the organization
throughout the state.
I can meet with you prior to the event and we can do a
walk through to look at all the facilities and areas as well the few
idiosyncrasies of the older facilities. Knowing where things are located or
housed and the supplies of toilet paper and paper towels will be helpful.
It's fine to move things to suit your needs and the needs of the event, so
long as they are put back.
All 18 campsites have a faucet and hose bib.
The water is "City Water" not well water. There is a 20 amp
GFIC outlet at each campsite.
There are two small hard sided plastic pools at the lodge, We have used them
for water and sand in years past. We need to check them out to be certain
that they will meet your needs before you count on them however.
( This was in reference to having some sort of water activity for the kids )
Many of the locks are combination locks. I'll be sure that you have the
current combination at the time of the event. The combination is changed
frequently. Also I will get for you a set of keys to the storage areas for
supplies and the extra tables and folding chairs.
Someone from the Camp will be available to check you in and out. Access on
Friday is also easy and not a bad time to do a check in.
There are box fans and a fan on a stand , plus the ceiling fans in the Lodge
and the Cabin. Bringing additional fans is fine.
Having a chance to look over the camp prior to the event is a good idea.
Let's look at our calendars in early May to see if we can spend some time
there.
Please let me know what day will accommodate.
_____________________________________________________________________
While it does not sound like they are rolling out the red carpet, it
does sound to me
like they are being hospitable to perfect strangers, which to me is a good sign.
And he doesn't mention "special event insurance," which has been the
primary topic
of our past discussions. I am still hoping I don't have to buy that.
There are still many cavers that have not RSVP'd via Facebook.
http://www.facebook.com/event.php?eid=299417037079
It would be helpful to me if people would go to that site, and click
that they are not
attending, or maybe attending, etc.
As of April 6th, I am still hosting this event by myself. I am
hoping that when
cavers show up and see what a nice place this is, that they will help me put on
the finishing touches. My # 1 concern, is that the weather forecast will show
rain, and people will stay home. My other concern is we will be hit with an
early heat-wave of temperatures in the high 90's. Or possibly, both ?
I am requesting that attendees bring a hammock and a bicycle and to plan on
just relaxing at this event. There should be a rope or ladder in a
tree for those
that want to practice their vertical skills.
My goal is to feed 80 people, but realistically, I don't think that
many people are
going to show up. I am requesting that if you can't attend the
event for the weekend,
to please come for the Saturday dinner.
My long term goal is to make this an annual tradition, and that this
event is just a
beta version of things to come in 2011, and 2012.
Cheers,
David Locklear
caver in Fort Bend County
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