TidBITS#750/11-Oct-04
=====================
This week's issue is about the ending of quests. Andrew Laurence
finally finds an Internet-configured universal remote control -
the Logitech Harmony - that takes over from the rest. And has
Matt Neuburg, the ultimate outliner connoisseur, discovered
a replacement for MORE in the new TAO? Matt does complete his
quest to explain what's new in Microsoft Word 2004 with his
latest two Take Control ebooks. Interesting releases this week
include FileMaker Pro 7.0v3, Webstractor 1.1, and Security Update
2004-09-30.
Topics:
MailBITS/11-Oct-04
Bull Market for the TAO
Home Theater Harmony
Two New Take Control Ebooks Explain Microsoft Word 2004
Hot Topics in TidBITS Talk/11-Oct-04
<http://www.tidbits.com/tb-issues/TidBITS-750.html>
<ftp://ftp.tidbits.com/issues/2004/TidBITS#750_11-Oct-04.etx>
Copyright 2004 TidBITS: Reuse governed by Creative Commons license
<http://www.tidbits.com/terms/> Contact: <[EMAIL PROTECTED]>
---------------------------------------------------------------
This issue of TidBITS sponsored in part by:
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MailBITS/11-Oct-04
------------------
**FileMaker 7.0v3 Update Offers Numerous Fixes** -- On 05-Oct-04,
FileMaker, Inc., posted free updaters that bring previous versions
of FileMaker 7 (both Pro and Developer; see "FileMaker Pro 7:
Can You Say Paradigm Shift?" in TidBITS-721_) up to 7.0v3. The
list of problems addressed by this update is quite long and
includes improvements in text editing, layout editing, scripting,
calculations, portals, value lists, import/export, find, spell
checking, security, display of related data, and Japanese language
functionality. The Developer update includes all the fixes just
mentioned, plus fixes to Developer-only features such as the
script debugger, Database Design Report, and Developer Utilities.
For Mac OS X users, the same 26 MB download is used to update
FileMaker Pro and FileMaker Developer. Windows users must download
separate files for each application, and the download for the
Pro updater for Windows is a whopping 107 MB. The 7.0v3 update
is strongly recommended for all users of FileMaker Pro and
FileMaker Developer. [WP]
<http://db.tidbits.com/getbits.acgi?tbart=07587>
<http://www.filemaker.com/support/uplist.html>
<http://www.filemaker.com/support/updaters.html>
**Security Update 2004-09-30 Released** -- Apple has released
Security Update 2004-09-30, which fixes vulnerabilities in
the AFP Server, the CUPS printing architecture, NetInfo Manager,
postfix, and QuickTime, as well as ServerAdmin for Mac OS X
Server. The update is available via Software Update, or as
stand-alone downloads for Mac OS X 10.3.5 (1.5 MB) and Mac OS X
10.2.8 (652K). Apple also notes that the date on the update
differs from the release date (of 2004-10-04) due to power
outages the previous week at its Cupertino headquarters. [JLC]
<http://docs.info.apple.com/article.html?artnum=61798>
<http://www.apple.com/support/downloads/
securityupdate20040930macosx1035clientserver.html>
<http://www.apple.com/support/downloads/
securityupdate20040930macosx1028clientandserver.html>
**Webstractor 1.1 Fulfills Promise** -- "First children," my
father used to say, "are like first pancakes; you should throw
them out and try again." Software, too, often needs a revision
or two to achieve its proper form. In my review of Softchaos's
Webstractor 1.0.1 (see "The Simple Brilliance of Webstractor"
in TidBITS-737_), I raved about this innovative program, which
functions as a kind of combination Web browser and scrapbook -
it stores copies of Web pages as you browse, and enables you
to edit those pages to create your own document for reading or
PDF export - but I noted that Webstractor was a bit slow, and
predicted that attention would be given to performance in the
next revision. Version 1.1 has borne me out - it's lightning-
fast. It also boasts numerous small but significant interface
improvements, such as letting you categorize and sort downloaded
pages, and better navigation. Softchaos has clearly been listening
to users and paying attention to detail, and overall the program
now feels effortless and intuitive. If you hesitated to try the
demo earlier, you should try it now. This is a free update for
registered users. Webstractor costs 50 British pounds (about
US$85) and requires Mac OS X 10.3 Panther. [MAN]
<http://db.tidbits.com/getbits.acgi?tbart=07739>
<http://www.softchaos.com/products/webstractor.html>
Bull Market for the TAO
-----------------------
by Matt Neuburg <[EMAIL PROTECTED]>
After a long beta period (and a name change), TAO 1.0 has finally
been released. In the immortal words of Calvin (from "Calvin and
Hobbes"): "This is so exciting I have to go to the bathroom!"
<http://blue-beach-systems.com/Products/Software/TAO/>
TAO is an outliner - a writing space for working with items of
styled text arranged hierarchically. Even more important, it's
an outliner that understands what an outliner is supposed to be.
It's the closest any Mac OS X-native program has come to replacing
MORE, the dean of outliners and my favorite (even though it was
creaky when I reviewed it in TidBITS-198_ and is even creakier
under Classic).
<http://www.outliners.com/more31>
<http://db.tidbits.com/getbits.acgi?tbart=02381>
TAO has a complete repertory of commands for rearranging items.
You can create a new item as a sibling (before or below), child,
or aunt of the current item. You can select single or multiple
items. Items can be joined or split. Items can be moved by
dragging or by keyboard shortcut. An item can be hoisted for
isolated viewing. An item's children can be promoted; its siblings
can be demoted. An item can be cloned (changing one clone changes
them all). An item can be collapsed or expanded, locked, and
even made invisible. A multi-line item can be reduced to only
its first line.
Items can have many attached features. An item can have a label
(color), a checkbox, a bookmark, an automatic number, and links
to other items. Text can be linked to a URL. An item can include
a note (essentially an embedded TextEdit document), a picture,
or a link to a file on disk.
Formatting and other features can be applied through stylesheets
(collections of rules). You can edit in a split window. You can
find by text, label, date created or modified, visibility,
bookmark, locked state, or checked state, in one or multiple
files. Documents can be exported as plain text, styled text,
HTML, and XML (OPML).
TAO is brilliant; it's an amazing achievement. The only thing
missing - and unfortunately, it's a big thing - is a proper set
of shortcuts for navigating between items. There needs to be a
way to navigate directly from an item to its siblings, even if
visible children intervene, or to its parent. Once such shortcuts
are in place, TAO will be a useful outliner in the true spirit
of MORE.
TAO requires Mac OS X 10.2.8 or later, and is $30 shareware. It's
a 4 MB download. An unregistered version quits after half an hour,
but the download currently includes a trial license valid until
01-Nov-04.
Home Theater Harmony
--------------------
by Andrew Laurence <[EMAIL PROTECTED]>
In my review of Elgato's EyeHome (see "EyeHome: So Close, Yet So
Far" in TidBITS-741_), I referred to the extreme disgust most of
us feel when confronted by the remote controls for most consumer
electronic devices. To begin, there are so bloody many of them -
TV, CD player, receiver, VCR, PVR, DVD player, video camera, etc.
Some claim to control more than one device - often from the same
manufacturer - but nearly always lack at least one essential
function, forcing you to keep the original within arm's reach.
They are plagued with inorganic design, buttons that aren't
grouped by logical function or are so small that you can't avoid
pressing more than one. And never mind the flowcharts, diagrams,
and training sessions necessary for the baby-sitter to watch
"Pimp My Ride." It's enough to make you reach for the Mylanta.
<http://db.tidbits.com/getbits.acgi?tbart=07766>
Logitech's Harmony Remote product line aims to change all that.
It's a universal and programmable remote control. It's also
expensive, with a suggested retail price of $200 and up (but
available for less from retail and online discounters). However,
it's the only universal remote I've used that actually relegates
the originals to a drawer.
<http://www.logitech.com/harmony/>
Harmony remotes are built around the concept of Activity Buttons -
physical buttons that represent watching TV, playing a CD,
listening to the radio, etc. The remote remembers and maintains
the state and connection status of your devices as you switch
from one activity to another.
**Creating Harmony** -- To configure the remote control, you
install the Harmony Remote helper application on your Mac
or Windows PC, then create a user profile on Logitech's Web
site. Within the profile, you create a record for each device
(TV, receiver, CD player, etc.) that the remote will control;
Logitech's database fills in the remote control functions
and various inputs and outputs of the specific model numbers
of your devices.
Next, you set up Activities, such as "Watch TV" or "Play Music,"
by specifying participating devices and how they physically
connect to each other. For example, my "Watch DVD" activity
includes the TV, DVD player, and receiver, so that I can watch
movies in surround sound.
Last, connect the remote to your Mac with the included USB cable
and click Update. The Web browser downloads a file and hands its
off to the Harmony Remote application, which then programs the
remote control to match your devices.
Press "Watch TV" and the TV turns on. Press "Watch DVD" and the TV
switches to the S-Video input, the DVD player and receiver turn
on, and the receiver switches to surround sound. Press "Play CD"
and the CD player turns on, the DVD turns off, surround sound
turns off, the receiver switches inputs, and the TV turns off.
When your media thirst is quenched, press "Off" and all devices
turn off.
Additional complexity is available through the Web site's
configuration wizards. You can attach specific commands to the
beginning or end of an activity. For instance, our television
spends most of its time watching TiVo, so the DVD and VCR
activities return the TV to TiVo's input when switching out
of those activities. Similarly, we listen to two-channel stereo
music more often than surround sound, so those activities turn
the surround off when they're done.
The remote knows the state of your devices, and adjusts them to
match the current activity. This works amazingly well, so long as
you only use the Harmony remote to control the devices. If you
happen to use another remote, or the toddler presses buttons on
the front of the TV, the devices can move out of sync with the
Harmony's state tracking. If this happens, press Help and answer
the questions on the LCD display until the correct state has
returned.
You can also control a device individually, outside the scope of
an activity - each device's full functionality is represented on
the Harmony. For functions that don't logically map to one of the
Harmony's buttons, there are six buttons ringing a small LCD panel
at the top of the remote. Any remaining functions are listed on
the display, and map to the "soft buttons" on either side. The
display is small, however, and function names are often too long
to display clearly. I also found that these additional functions
don't accurately represent the features on my device - the Harmony
thinks my TV has picture-in-picture, for instance, and that my
receiver has a great deal more features than it does. (It appears
that Logitech's database sometimes supplies the functions of, say,
all Panasonic TVs instead of precisely the one you have.) Last,
the functions are listed alphabetically, which isn't necessarily
in their order of usefulness. The functions' names and ordering
can be customized on the Web site; it takes some time to re-order
the functions and remove ones that aren't applicable, but the
result pleases me.
**Living in Harmony** -- I tested two remotes, the 659 ($200) and
the newer 688 ($250). To my tastes, the 659's only drawback is the
placement of the transport buttons (Rewind, Play, Fast Forward,
Record, Pause, Stop) - they're at the very bottom of the remote.
This placement may be fine for some, but I use those buttons all
the time for driving my TiVo. Otherwise, I found the buttons to
be well positioned, and with good tactile feedback. Various
buttons are shaped differently, making touch-only operation an
easy reality. The 688 was designed for users of digital video
recorders (DVRs), with the transport buttons up near the middle
of the remote. However, the physical buttons are very flat and
hard to distinguish from one another by touch.
<http://www.logitech.com/index.cfm/products/detailsharmony/US/
EN,CRID=2084,CONTENTID=8865>
<http://www.logitech.com/index.cfm/products/detailsharmony/US/
EN,CRID=2084,CONTENTID=8747>
Two new models, the 676 ($230) and the forthcoming 680, appear to
address these problems by melding the 659's hard plastic buttons
with the 688's improved button layout. Logitech says the 676 is
intended for a home theater, while the 680 is designed for Media
Center PCs. In either case, when purchasing you should consider
the devices you use most and the placement of their applicable
buttons.
<http://www.logitech.com/index.cfm/products/detailsharmony/US/
EN,CRID=2084,CONTENTID=9511>
<http://www.satelliteguys.us/showthread.php?t=28138>
At last, my coffee table is clear of remote control clutter.
Driving the home theater with one remote is a seminal experience,
and one that I am quite happy to have achieved.
PayBITS: Did Andrew's article help tame your clutter of
remote controls? Consider sending him a few bucks via PayPal!
<https://www.paypal.com/xclick/business=atlauren%40uci.edu>
Read more about PayBITS: <http://www.tidbits.com/paybits/>
Two New Take Control Ebooks Explain Microsoft Word 2004
-------------------------------------------------------
by Matt Neuburg <[EMAIL PROTECTED]>
Finally! The two latest volumes in the ever-growing library of
Take Control electronic books are out. They are called "Take
Control of What's New in Word 2004" and "Take Control of What's
New in Word 2004: Advanced Editing & Formatting". These prosaic
titles do not, I'm afraid, suggest the high drama and protracted
struggle of their history. The books started life in late June,
right after I reviewed Microsoft Word 2004 in TidBITS-734_, and
I've been working constantly on them ever since.
<http://www.tidbits.com/takecontrol/word-1.html>
<http://www.tidbits.com/takecontrol/word-2.html>
<http://db.tidbits.com/getbits.acgi?tbart=07715>
I'm not the only one who's been working on them. The Take Control
publication process, since it was unveiled just a year ago, has
grown in refinement and sophistication under the guidance of
publisher Adam Engst and editor in chief Tonya Engst. A book's
development now casts a wider net, to bring you, the reader,
the clearest, cleanest, and most accurate explanatory experience
available anywhere at a mere $5 per volume (or $7.50 if you buy
both together, which, honestly, we suspect many people will want
to do, and which most readers so far have done).
**Mission Impossible** -- The two books were originally conceived
as a single volume, whose mission was clear at the outset.
Obviously this was not to be a book about Word 2004 as a whole;
that would be an unspeakably immense undertaking. But Word 2004,
looked at as a new version of a program that you may have been
using for years, has plenty of new features, options, and
behaviors; and that means a need for new answers, new tips,
new bug warnings. So my job was to note and explain all that
is new in Word 2004, from the installation process, to what
happens when you paste, to the new change-tracking balloons.
I warn you of what to expect, I explain how things work (or don't
work), and I advise you of the best working methods so that you
can get on with things, without the upgrade to Word 2004 causing
too much of a hiccup in your life.
The first draft took about a month, and then soon found itself
in the hands of editor Caroline Rose, who had also worked on
Jeff Tolbert's GarageBand ebook and Adam's "Take Control of
Buying a Mac." Caroline is a superb editor, for two special
reasons quite apart from her perfectionism and her finely
honed sense of language. First, her technical experience
with documentation makes her expert at tackling problems of
nomenclature. Microsoft Word has a massive interface, and we
needed to refer to its parts in clear, consistent terms. Second,
she was the perfect reader of the book, because she upgraded
to Word 2004 the day she started editing it. Immediately we hit
a snag: her menus didn't look at all like mine. When we figured
out the solution, it went straight into the book. (That sort of
thing happened a _lot_ as we worked together.) In this case, it
turned out that the hidden Word 5.1 menus had somehow become
enabled on her machine, probably because she had at some point
accidentally pressed Control-5 or Control-8. The solution is
simple: just press one of those shortcuts again. And no, I have
no idea why there are these keyboard shortcuts that can wreck
your menus, and which you are all too likely to press by mistake
(for example, you could easily type Control-8 while trying to
type the Option-8 bullet character).
<http://db.tidbits.com/getbits.acgi?tbart=07720>
Soon after, the book ran into trouble because it was too big.
We want to keep the Take Control ebooks at a manageable size for
readers. After a brainstorming session with Adam and Tonya, I
volunteered to split the book into two. This surgery went much
more smoothly and quickly than I had expected. The result was two
volumes of about 75 pages each, with no mutual interdependency:
each can be purchased and read on its own, and if you do go for
the full experience and get both, there is a minimum of repeated
material between the two volumes (though necessarily, in order
to make each book stand on its own, there is some).
<http://db.tidbits.com/getbits.acgi?tbart=07759>
The newly pluralized books then went for a week's scrutiny before
a board including Adam and Tonya, the other Take Control authors,
and some expert volunteer readers from the community at large.
Armed with valuable suggestions and advice from this board,
Caroline and I revised each volume once again and found we
were ready to put the books before the All-Seeing Eyes of
Tonya Engst. The books underwent a period of three-way editing
(Tonya, Caroline, and me), with copies of both volumes flying
back and forth across the country and up and down the west coast.
This really gave us a chance to exercise those new change tracking
balloons, in the course of which we naturally found several more
last-minute Word 2004 bugs, which went straight into the books.
Finally the books started giving off that delicious smell of
freshly baked bread which tells you that they are done. (I made
up the part about the fresh bread; sorry about that.) Tonya
migrated them out of Word into PDF form (not without a few
interesting adventures that taught us even more than we ever
wanted to know about Word!), and passed them on to Adam for
insertion into the sales process.
**All That's New Is Fit to Print** -- Here's a handy list of what
the books cover, the new features of Word 2004, and what they
mean for your use of the program:
* AutoCorrect: AutoCorrect and AutoFormat As You Type now cause a
smart button to appear, allowing you to undo the effect of the
change or to toggle off the correction or formatting feature.
* Copy and paste: Pasting now causes a smart button to appear,
allowing you to specify how the pasted material should be
formatted. Also, new preferences give finer control over smart
copy and paste and paragraph selection behavior.
* Bullets and numbering: Creating a numbered list now causes a
smart button to appear, allowing you to specify whether the
numbering should continue from a previous list. Also, bulleting
and numbering schemes can be codified and applied through a new
kind of style, the list style.
* Style details: The cascade of modal dialogs when you want to
modify or create a style has been reduced. Also, there is a new
way to learn that a paragraph has additional formatting beyond
its style definition, and to select all paragraphs having a
certain style.
* Table styles: A new kind of style, the table style, extends the
notion of table autoformatting so that you can now define and
apply your own table formats.
* Unicode: Word 2004 is Unicode-savvy. Any Unicode character can
be entered, and cross-platform documents containing previously
problematic characters may now be legible. On the other hand,
existing Macintosh documents that use characters in older
specialized fonts may have new problems.
* Notebook Layout view: A new view, Notebook Layout, is intended
for rapid outline-based note-taking and brainstorming, and
permits audio recording.
* AppleScript: Previously, Word was somewhat scriptable with
AppleScript, but to script it fully you had to use Visual Basic
(directly or within AppleScript). Now, the complete power of
Visual Basic scripting is incorporated into AppleScript; you can
use AppleScript natively to make Word do absolutely anything.
* Scrapbook: Office-wide persistent storage of copied material,
previously called the "Office Clipboard," has been tweaked.
* Formatting Palette: The Formatting Palette now contains more
sections, and which sections appear can now be customized. The
Formatting Palette fades when not in use; this behavior can be
customized as well.
* Comments: A comment can be displayed in the document itself as
a balloon in Page Layout view. The display of comments in the
Reviewing Pane (formerly the Comments Pane) can no longer be
filtered by author, but the display in the document itself can be.
Commented text is marked by brackets rather than by highlighting.
* Revisions: Revisions (changes performed with Track Changes
turned on) are now displayed like comments: they can be displayed
as balloons in Page Layout view and are listed in the Reviewing
Pane (formerly the Comments Pane). Changes to formatting are
now properly reported. The Reviewing toolbar has been heavily
reworked, providing four modes for viewing revisions in different
ways. You can strip author names when saving a document, for
security.
* Navigation Pane: The Document Map is now one of two modes of the
Navigation Pane; the other mode displays thumbnail images of your
document's pages.
* Reference tools: The interfaces for the dictionary and thesaurus
have been folded together, along with new online searches of
Encarta and MSN.
* Crash reporting: When Word crashes, it now puts up a dialog
allowing you to send the crash report to a Microsoft server.
* Compatibility Report: Word now alerts you to features of your
document that might not work if the document is opened with
other versions of Word.
* Miscellaneous changes: The Project Gallery dialog has been
heavily revised. The Print dialog now includes a live preview.
Find File has been abandoned. Word can automatically check online
for updates. A new toolbar uses Macintosh text-to-speech to read
selected text aloud.
**The Horizontal and the Vertical** -- So how do the two volumes
divide up this material? Think of them as the horizontal and the
vertical approach to Word 2004, respectively.
The first volume is intended for the general reader who mostly
wants to know what is new in Word 2004. It starts by discussing
the installation process. This turns out to be fairly involved,
not least because Word 2004 surprises you when you first start
it up by dumping 80 MB of fonts into your user's Fonts folder.
Having provided a strategy for dealing with all the fallout that
can result from so many fonts being installed, the book proceeds
to survey all of the new features in the areas I've just listed.
But it doesn't do much more than survey them, except with regard
to Notebooks, which are given a fairly full tutorial treatment.
The reader of the first volume thus comes away with a clear
strategy for installing Word and a knowledge of the entire range
of what's new in Word 2004; but the details on the more involved
features are postponed to the second volume.
The second volume goes into complete depth on those topics that,
for reasons of space, had to be given curtailed treatment in the
first volume. These topics, by coincidence, all have to do roughly
with editing and formatting; it is this fact, along with the
desire to give a sense of the second volume's greater depth and
detail, that led to the label "Advanced Editing & Formatting."
It consists of the following sections:
* Typing and Editing: The AutoCorrect smart buttons, the Paste
Options smart buttons, the Numbered List smart button, and a
new way of reformatting lists
* Working with Styles: The Style dialog, the new Styles section
of the Formatting Palette, table styles, and list styles
* Entering Special Characters: How to use the Mac OS X Character
Palette, keyboard layouts, and autotext to enter Unicode
characters that previous versions of Word could not cope with
* Unicode Support in Detail: A down-and-dirty explanation of
Word's Unicode behavior, along with a study of things that can
go wrong with Unicode in Word 2004 (such as why you may see square
boxes instead of the correct characters in your old document) and
what you can do about it
* Using Markup: The balloons, the reviewing toolbar, the reviewing
pane, how to view markup, how to deal with markup, and security
features. A must-read for all those who use Word to edit
cooperatively
**Conclusion** -- Use of Microsoft Word, like it or not, is
practically a necessity these days; and so is upgrading if
you need any of the features in Word 2004. The purpose of
these two volumes, "Take Control of What's New in Word 2004"
and "Take Control of What's New in Word 2004: Advanced Editing &
Formatting," is to make your upgrade process as smooth, secure,
and smart as it can possibly be, thus ensuring that you make the
most of your investment in Microsoft Office. We wracked our brains
so that you don't have to! I hope you are helped by these books;
you might actually, dare I say it, enjoy them. And remember,
if you have suggestions, let us know and we'll keep them in
mind for a future free update.
Hot Topics in TidBITS Talk/11-Oct-04
------------------------------------
by TidBITS Staff <[EMAIL PROTECTED]>
The second URL below each thread description points to the
discussion on our Web Crossing server, which will be much
faster.
**Switching profiles on AirPort Express** -- The AirPort Express
can store up to five pre-set profiles, but the device can become
confused if you don't switch profiles before taking it to a new
location. (1 message)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2335>
<http://emperor.tidbits.com/TidBITS/Talk/197>
**Other methods of color matching** -- Charles Maurer's ongoing
series about digital photo editing on the Mac prompt discussion
of color spaces (such as sRGB versus AdobeRGB) and the importance
of calibrating displays (6 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2334>
<http://emperor.tidbits.com/TidBITS/Talk/195>
**Anthropomorphising computers** -- Is it strange to refer to
"iPod" instead of "the iPod"? Does our attachment to devices
make us refer to them differently? (6 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2333>
<http://emperor.tidbits.com/TidBITS/Talk/196>
**Warning: FileMaker 7 and ODBC** -- Sharing of ODBC databases in
FileMaker 7 has changed, starting a discussion of new features
and workarounds. (3 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2332>
<http://emperor.tidbits.com/TidBITS/Talk/194>
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