When I worked in Acquisitions, we did a similar project. Some of the steps are still being used for new materials.
1. We checked the vendor's websites when we had paid the institutional price. If we paid retail, I assumed no additional rights. 2. In some cases-with smaller vendors-I called them and got a "blanket statement" about their titles. 3. For the smallest companies-often self distributed-I contacted the producer/director via email to get written confirmation of our rights. 4. We had been saving license agreements for some time, and we also went through those files looking for information. Invoices also provide this information for some vendors. As a state institution with a strict audit trail, we had no trouble finding those documents. 5. Information about PPR was added to the 540 field in bibliographic records and made searchable to the public. 6. All the license agreements were scanned (including invoices with brief statements) and are available for library staff to view in case there are questions about licenses, etc. This ensures they don't go missing. We had a very good, well-trained student work on the project and it took 200-300 hours (NOT counting the scanning). Because of the "overall value" of her work to the University, she won a student service award. Good Luck! Sarah Andrews Hardin Library for the Health Sciences University of Iowa
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
