Hi Jean, We went through this process over the past 5 years. We've been integrated into the Library system now for over a year and it's working well.
We order all videos using the library acquisitions system, we catalogue all of our videos on the library catalogue and did a retrospective cataloguing project with OCLC, and we moved into a new library in the Fall 2012 whereby the media library was integrated with the visual and performing arts library service point - where many special formats are held including: videos, sound recordings, art and theatre vertical files, the Music Dept's ensemble music collection, a small selection (20/21st century)of our previous slide collection, new and extensive current and retrospective video game collections, and other mixed media kits and such. Our videos and sound recordings are now all browsable whereas previously they were staff mediated. The video collection has a one-week circulation period (with self-checkout next to service desk) with a large media reserve collection which is in-house use only for students but one-week loan for faculty (mediated check-out at same service desk). In addition, we acquired the booking module that went with our ILS (SirsiDynix) in order to be able to book videos in advance for classroom viewings and circulation by faculty. We no longer deliver to the classroom; they have to pick up and return the videos. Our collection development is driven by faculty requests mainly with some requests coming from subject librarians and students. We still order from vendors and amazon. Jobbers and approval plans don't work for us. The staff member from the previous media library still does the ordering - just on the library's system now; she continues to be able to order videos in a timely manner. One of the acquisitions staff members is a resource person for the video acquisitions staff member and competently backs her up in the her absences. I hear on this listserv that some of you negotiate discounts with vendors by e-mail; this is something that we don't do much of. The media library cataloguer moved into the Library's metadata services department and still catalogues videos - as well as other formats such as games. We feel fortunate that she knows the urgency to catalogue videos required for classes according to priority as she used to work some hours on the media library service desk. Faculty have adjusted to the new services. They really like some aspects such as the browsable collection and the more stable budget that the Library offers (video faculty requests are almost always ordered). Still, moving through the whole library process from ordering to being available on the shelf does take somewhat more time than it used to and we are somewhat less able to meet individual instructor demands. Hope this helps. Feel free to contact me with any questions as this was one of my projects with collaborations across the library and media departments. Marilyn -- Marilyn Nasserden Music and Art Librarian TFDL 510H, Libraries and Cultural Resources University of Calgary 2500 University Drive N.W. Calgary, AB T2N 1N4 Canada Phone: (403) 220-3795 E-mail: marilyn.nasser...@ucalgary.ca From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Jean Reese Sent: Tuesday, February 12, 2013 12:45 PM To: firstname.lastname@example.org Subject: [Videolib] After the Media Library mergesŠ. Good Afternoon, Our Media Library has recently merged with the Main Library on campus. Prior to this we were not under the administration of the Library. Thus we did not use the Acquisitions Module for ordering materials. I ordered materials through the vendors, Amazon, wherever I could find them not through jobbers or approval plans. This worked well for us in that we were able to order materials quickly (depending on the money left), check them and have them cataloged in a timely fashion and to the faculty who ordered them, often on short notice. I realize that as we are part of the Library system now, things will change. I'm wondering if anyone has experienced something similar. How did you incorporate media purchases? How did you make the decision about who would do the ordering. All of this is up in the air at this point, but I'd love to have some information from anyone who has gone through this type of change. Thanks in advance for your help. I have searched the archives and do have most of the posts up to 2010. Jean Media Library Coordinator Walker Library Middle Tennessee State University Box 13 / 1301 East Main Street Murfreesboro, TN 37132 PH: 615-898-2725 email: jean.re...@mtsu.edu<mailto:jean.re...@mtsu.edu>
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.