Good question but one that does not seem to be answer-able! To make the problem more evident - there are 16 states that have a Paris address. God forbid that you should inadvertently select one of those states as your 'required' state code. Then it could get really problematic! To make matters even worse, the requirement for a state code requires the use of the USPS State Codes so we can't even use a 'not otherwise defined' code.
This was pointed out to X12 before the final addenda was published. I'm told that we must wait until 4050 (and all of the NPRM, Final Rule publishing) before this will be resolved. At that time the IG will be changed to make the State Code situational based on the comment for N402 that says it is only required if the city name (N401) is in the US or Canada. But then that makes the Country Code problematic since it is only required when the address is outside of the US or Canada. So how do we identify Canada? Hope there is not a Paris, Canada! /Helene Helene Guilfoy Guilfoy Consulting, LLC mobile: 717-468-8085 email: [EMAIL PROTECTED] -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] Sent: Tuesday, March 25, 2003 2:52 PM To: WEDI SNIP Transactions Workgroup List Subject: RE: State Code Required -- What do you do with foreign countries OK, Let me re-ask Peggy's question. Is there an industry work around for and unvalued state code when the address is foreign? For example, if the address is in Dresden Germany how would the state code be valued? Thanks! Tami Leaver Sr. Application Analyst PA/PM Team Medstar Health Information Systems 410-933-6905 "Bass, David (DHS-PSD)" <[EMAIL PROTECTED] To: "WEDI SNIP Translations Subworkgroup List" t.mhg.edu> <[EMAIL PROTECTED]> cc: 03/24/03 01:43 PM Subject: RE: State Code Required -- What do you do with foreign countries Please respond to "Bass, David (DHS-PSD)" That comment is taken from the standard. It was not created for the implementation guide. In the standard, N402 is optional, hence the comment. The IG requires it regardless. ________________________________ "And the saga continues..." David Bass DHS, Office of HIPAA Compliance Phone: (916) 255-5282 Fax: (916) 255-5271 -----Original Message----- From: Paul Weber [mailto:[EMAIL PROTECTED] Sent: Monday, March 24, 2003 9:49 AM To: WEDI SNIP Translations Subworkgroup List Subject: RE: State Code Required -- What do you do with foreign countries The N4 segment (Member Residence City, State, ZIP Code) in Loop 2100A of the 834 has a specific comment on element N402 (State or Province Code) that reads "N402 is required only if city name (N401) is in the U.S. or Canada." I'll leave it to others to debate whether the comment overrides the USAGE REQUIRED statement of the implementation guide for this element. Sincerely, Paul Weber 916-449-6970 [EMAIL PROTECTED] ----- Original Message ----- From: "Peggy Honts" <[EMAIL PROTECTED]> Date: Thu, 20 Mar 2003 19:14:10 -0500 To: "WEDI SNIP Translations Subworkgroup List" <[EMAIL PROTECTED]> Subject: RE: State Code Required -- What do you do with foreign countries > Thank you Chris for forwarding my question. Even if they are not a covered entity -- they believe and I agree when they use the transaction it should be compliant. Also, if a covered entity receives a non-compliant transaction -- they would not be able to use their compliance checkers. > > > > Peggy Honts, Vice President > HIPAA, Architecture & Data Services > AXIOM Systems, Inc. > 20300 Century Blvd., Suite 120 > Germantown, MD 20874 > Direct 301-840-9165 X212 > Cell 301-518-9930 > e-Fax 928-752-1441 > [EMAIL PROTECTED] > > > -----Original Message----- > From: Christopher Feahr [mailto:[EMAIL PROTECTED] > Sent: Thursday, March 20, 2003 6:56 PM > To: Peggy Honts; WEDI SNIP Translations Subworkgroup List > Cc: William J. Kammerer > Subject: Re: State Code Required -- What do you do with foreign > countries > > > Hello Peggy, > I see very little traffic on this listserve (in fact, I forgot I was even > subscribed to it!). > > I'm copying William Kammerer because he is quite knowledgeable about these > sorts of things. You may also wish to post your question to the > "transactions" listserve. Since the entity sending you the 834 will likely > not be a covered entity, you could leave it empty for subscribers located > outside the USA. (I'd be inclined to use whatever worked in a case like > this!) > > Regards, > -Chris > > Christopher J. Feahr > Optiserv Consulting (Vision Industry) > Office (707) 579-4984 > Cell (707) 529-2268 > http://Optiserv.com > http://VisionDataStandard.org > ----- Original Message ----- > From: "Peggy Honts" <[EMAIL PROTECTED]> > To: "WEDI SNIP Translations Subworkgroup List" > <[EMAIL PROTECTED]> > Sent: Thursday, March 20, 2003 2:48 PM > Subject: State Code Required -- What do you do with foreign countries > > > What do you do when building transactions (834) for subscribers that are > located in a foreign country. The implementation guide and the compliance > checkers all require a State Code. There is no State code. Has anyone > found a solution or work around for this requirement. > > Peggy Honts, Vice President > HIPAA, Architecture & Data Services > AXIOM Systems, Inc. > 20300 Century Blvd., Suite 120 > Germantown, MD 20874 > Direct 301-840-9165 X212 > Cell 301-518-9930 > e-Fax 928-752-1441 > [EMAIL PROTECTED] --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. 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