Thanks everyone for your advice - I think an open event would definitely be preferable; I've invited the organisers to join the list so they can discuss it directly with us here.

On 11 Aug 2009, at 11:21, Ross Gardler wrote:

The first thing to decide is whether you want to engage ConCom and
thus get approval for the use of ASF trademarks. In return we can call
on ConCom and PRC to help publicise the event through the official ASF
channels. Note that this will mean the event is open to the public as
a whole. Does the JISC (your current sponsor) wish to target this
event at a specific group of people or are they happy for it to be
opened up to the general public.

From my point of view both as a mentor and an advisor to the academic
sector in the UK, I would strongly encourage the event to be open to
the wider public. We can either seek additional sponsorship to cover
costs outside the academic sector or we can charge non-academic
participants a fee to cover additional variable costs. The key here is
to develop a sustainable community and engaging with the commercial as
well as academic sectors is a very important part of that.

Ross

[1] http://wiki.apache.org/concom-planning/ConComSupportedEvents
[2] http://wiki.apache.org/concom-planning/ConComSupportWorkflow

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