Hi Richard, This is a great question! We created our categories to group logical policies for the end user. While they roughly align with a VP, there is no one "pure category" (a category = a VP). So, for example, in the Finance category we also include policies that are financial in nature, but are driven by the VP for Research (Effort Certification) or VP for the Foundation (Accepting Gifts).
If there are policies that logically fit in more than one categories, we just repeat the listing. They would also drive to the single policy. Our users typically use the search functionality first (greatest percentage). If they aren't using a term that is in the policy they are seeking, they would then move to one of the other search options (by category, by subcategory, alphabetical listing.) Of course, if all else fails they could call us. More often than not, the first search option is the winner. I'm guessing the biggest difference we would have across our institutions would be triggered by the level of refinement of the categories/volumes. We have financial policies in Finance. It might work best for our counterparts to go right to what we would refer to as subcategories just to skip a step (Budget, Purchasing, etc.) We also place all the more unusual ones under a single heading (Administration and Operations), just so that we didn't create a lot more categories. I tend to lean towards Rebecca's standard - it may not be possible to have a single standard, but rather adopt one that fits your organization. Best of luck, Michele On Thu, Mar 27, 2014 at 11:03 AM, <[email protected]> wrote: > Hello, policy wonks. > > > > Has the possibility of adopting a policy organization system standard ever > been discussed? If so, what was the outcome? > > > > For example, Joshua's Cornell policies are organized into eight > categories, or > volumes<http://www.dfa.cornell.edu/treasurer/policyoffice/policies/volumes/index.cfm> > . > > > > Michelle's UM policies are organized into either Governance or six > categories of Administrative <http://policy.umn.edu/Policies/index.htm>. > > > > My institution is looking at creating/adopting a policy organization > system, and would be interested to know if there is a policy organization > system standard, similar to how libraries adopted one of two organization > system > standards<http://en.wikipedia.org/wiki/Comparison_of_Dewey_and_Library_of_Congress_subject_classification>for > library books. > > > > I normally ask replies on the listserv be sent to me only so as to not > clog everyone's inbox, but this one might be good for public discussion. > Thanks for your considerations in this matter. Best regards, Rich > > > > Richard East > > Hampton University > The information contained in this message is intended only for the > recipient, and may otherwise be privileged and confidential. If the reader > of this message is not the intended recipient, or an employee or agent > responsible for delivering this message to the intended recipient, please > be aware that any dissemination or copying of this communication is > strictly prohibited. If you have received this communication in error, > please immediately notify us by replying to the message and deleting it > from your computer. This footnote also confirms that this email has been > scanned for all viruses by the Hampton University Center for Information > Technology Enterprise Systems service. > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
