Hi Michele, This was, indeed, politically driven. It allows the Faculty to view only what is specific to them. We do list documents in multiple locations for ease of the end user. In our document storage library we keep them strictly by department. That is all behind the scenes. We have had this structure for over 15 years (with some tweaking along the way)...it's due for some adjustments now however we are short on technical resources.
Hope this helps! Sue From: [email protected] [mailto:[email protected]] On Behalf Of Michele Gross Sent: Thursday, March 27, 2014 1:46 PM To: Institutional policy-related discussions Subject: Re: [acupa-l] Policy Organization System Standard Susan, You're is an interesting mix. It looks like you used business topic for all (as your major category), with the exception of one audience category (faculty). Was this politically driven? Or that none of the policies contained within fit into one of the business topics? I ask because we have similar challenges, but policies that might be considered largely for faculty (e.g., conflict of interest) would be in a different section (in this case, a subset of administration/operation called compliance.) Our conflict of interest applies well beyond faculty. When you have those situations, do you list common policies under multiple categories? Michele On Thu, Mar 27, 2014 at 12:38 PM, Visken-Diaz, Susan <[email protected]<mailto:[email protected]>> wrote: Yale sorts by major departments and by business topic, also by type of document policy, procedure, form etc. Within each type of document you can sort by department, topic, name of document alphabetically or numerically. http://policy.yale.edu/ This is an interesting topic! From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Ford, T Michael Sent: Thursday, March 27, 2014 1:32 PM To: 'Institutional policy-related discussions' Subject: RE:[acupa-l] Policy Organization System Standard Hi Richard, I think Rebecca's answer (mirrored by Michele) really speaks to your query: "In the end the policy system must meet the demands of the individual institution and/or university system and these may be unique. " Hence, there are many "standards" that you'll find out there, as you have probably seen in visiting our many institutional policy web sites. But with consideration for each institution's history, culture, etc.-each institution arrives at the policy organization that fits their needs and those of their users. As you note, two of the "premier" policy web sites, Cornell and Minnesota, are in fact very different yet are very effective for their respective user community. Best, T. Michael Ford Indiana University From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of [email protected]<mailto:[email protected]> Sent: Thursday, March 27, 2014 12:03 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Policy Organization System Standard Hello, policy wonks. Has the possibility of adopting a policy organization system standard ever been discussed? If so, what was the outcome? For example, Joshua's Cornell policies are organized into eight categories, or volumes<http://www.dfa.cornell.edu/treasurer/policyoffice/policies/volumes/index.cfm>. Michelle's UM policies are organized into either Governance or six categories of Administrative<http://policy.umn.edu/Policies/index.htm>. My institution is looking at creating/adopting a policy organization system, and would be interested to know if there is a policy organization system standard, similar to how libraries adopted one of two organization system standards<http://en.wikipedia.org/wiki/Comparison_of_Dewey_and_Library_of_Congress_subject_classification> for library books. I normally ask replies on the listserv be sent to me only so as to not clog everyone's inbox, but this one might be good for public discussion. Thanks for your considerations in this matter. Best regards, Rich Richard East Hampton University The information contained in this message is intended only for the recipient, and may otherwise be privileged and confidential. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, please be aware that any dissemination or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by replying to the message and deleting it from your computer. This footnote also confirms that this email has been scanned for all viruses by the Hampton University Center for Information Technology Enterprise Systems service. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/ ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html
