Hi Pamela,
We solve this by including legal in our Policy Advisory Committee and our President's Policy Committee meetings. We have the associate General Counsel in PAC and the General Counsel in PPC and they complete the discussion when all the other VPs complete the discussion. If there were any legal concerns, these should have been voiced along the way. However, here are some random thoughts. 1) In your procedure around policy development, review, and approval, specify a turnaround time. It may not solve the problem but now the requirement is "officially" documented. 2) Is there an advocate in each of the key offices who could be pushing for you? I have a PAC member in each of the VP units and they really do help in many ways. 3) It might be helpful if you have had a year's worth of information that you could reflect in a time graph (x days for development, y days for reviewers other than legal or the VPs, and then the VPs.) I might tend to highlight those delays that caused untimely publishing of the policies. An example would be if the best time to publish an education policy is just before the start of the fall semester and the reality was that it didn't publish until October because of foot-dragging. Depending on how big the issue is at your institution, these neutral stats could be shared so that the group addresses the problem. 4) If you distribute by email, could you specify that you will contact them in one week to obtain the approval or the list of issues that were identified, with an associated timeline for resolving the issues? 5) Is there a way to engage the senior leader sponsor of the policy to help push along their colleagues (so VP to VP exchange)? Thanks for asking and best of luck! Michele On Tue, Aug 4, 2015 at 2:33 PM, Lojacono, Pamela <[email protected]> wrote: > Policy Review Process > > Hello Everyone, > > We have been encountering significant delays in moving policies through > the final review stage of our policy process. The process seems to break > down at the point when a policy is sent to legal or other high level > reviewers (i.e., vice presidents). > > What solutions, practices, or strategies do you use to obtain timely > responses from high level reviewers? > > I appreciate your thoughts and time on this. > > Thanks, > > Pam > > > > *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~* > *Pamela D. Lojacono, MBA, CPA * > > *University at Buffalo* > > *Office of the Vice President for Finance and Administration *| *Policy > and Internal Control* > > 420 Crofts Hall | Buffalo, NY | 14260-5000 > > [email protected] > > Direct: 716.645.6070 | Office: 716.645.2505 | Fax: 716.645.3701 > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE list of members. If you do NOT want > to send an e-mail to everyone, please reply directly to the individual who > initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > the following website and complete the form. We will remove you from the > list within 24 hours, during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > If you have questions about the ACUPA e-list, please contact Jamie Parris > at [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
