Hi Pamela, My campus' culture was not one to endorse the Minnesota model of a policy committee. Also, our leaders rejected the idea of using an online system to approve policies. They did not want another system that they had to log in to and felt that a system would not allow for the dialog to which they were accustomed. I envy both Michele and Sheryl!!
What I have found most effective is to involve the senior leader who I ultimately responsible for the unit that is proposing the policy's revision or creation. I meet with all of our vice provosts individually every other week. In these meetings, I keep them updated on policy work in their units and they give me an indication as to whether it is important to them and if they want the project to move forward. When policies are sent to other leaders for review, we give a comment deadline and provide a reminder before the deadline. If they ignore the comment period, the policy project moves forward. If their input is critical, I set a meeting. Legal is a bit of a different animal (no offense Bob). When policies stall there, I generally have to get the senior leader who initially endorsed the policy to break the log jam. I hope this is helpful! At least you know you are not alone. :) Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]<mailto:[email protected]> | Web www.policyoffice.ku.edu<http://www.policyoffice.ku.edu> From: [email protected] [mailto:[email protected]] On Behalf Of Lojacono, Pamela Sent: Tuesday, August 04, 2015 2:33 PM To: [email protected] Subject: [acupa-l] Question for ACUPA Listserv Policy Review Process Hello Everyone, We have been encountering significant delays in moving policies through the final review stage of our policy process. The process seems to break down at the point when a policy is sent to legal or other high level reviewers (i.e., vice presidents). What solutions, practices, or strategies do you use to obtain timely responses from high level reviewers? I appreciate your thoughts and time on this. Thanks, Pam ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Pamela D. Lojacono, MBA, CPA University at Buffalo Office of the Vice President for Finance and Administration | Policy and Internal Control 420 Crofts Hall | Buffalo, NY | 14260-5000 [email protected]<mailto:[email protected]> Direct: 716.645.6070 | Office: 716.645.2505 | Fax: 716.645.3701 ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
