Hi Rick, Our policy regarding the release and use of official KU photos, the ones on our ID cards, is addressed in our KU Card Center - Request for Release of Photo policy. Specifically, there is a section that addresses departmental website<http://policy.ku.edu/card-center/photo-release-request#departmental> that states:
Student, including student employee, photos are generally not considered directory information; thus, unless there is a demonstrable legitimate need to access the photos in order to carry out their responsibilities, departmental representatives will not have access to the photos. However, the University can use ID photos of its employees (including student employee) for departmental identification, including posting on its website and for use in university systems and campus email, when notification of this potential use of the photo has been given by the department to the employee prior to posting the photo. I hope this information is helpful. Kind regards, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]<mailto:[email protected]> | Web www.policyoffice.ku.edu<http://www.policyoffice.ku.edu> From: [email protected] [mailto:[email protected]] On Behalf Of Witmer, Rick Sent: Thursday, January 28, 2016 8:47 AM To: Association of College and University Policy Administrators <[email protected]> Subject: RE:[acupa-l] Policy on Publishing Employee Photos on Websites Hi Fellow ACUPA members, Does your institution have a policy that addresses a department's right to photograph an employee, then post it on a department website? This question came my way. While I think the practice is meant to be a positive, promotional one with regard to the person being photographed, posting a photo against their will could be viewed as some type of violation. Thanks for any input, best practice or policy documentation that you are willing to share! :) Rick A. Witmer Senior Procedures Specialist / Supervisor Penn State University Systems & Procedures / GURU Website https://guru.psu.edu 202B James M. Elliott Building 814-863-8658 814-865-3937 FAX Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
