- The University of Michigan has a general statement on consent related to photography issued by the Office of the VP for Communications: - Consent to photograph or record electronically <https://vpcomm.umich.edu/brand/style-guide/editorial/boilerplates> - In addition, there is a policy regarding retention and use of photos taken for ID cards: - Identification Photos: Identification and Access Control Cards <http://spg.umich.edu/policy/601.13> - I hope these are of some help. - Alan
Alan J. Levy IT Policy and Compliance Lead Information and Infrastructure Assurance Information and Technology Services 734-764-7791 On Thu, Jan 28, 2016 at 10:29 AM, Smith, Amy E <[email protected]> wrote: > Hi Rick, > > > > Our policy regarding the release and use of official KU photos, the ones > on our ID cards, is addressed in our KU Card Center - Request for Release > of Photo policy. Specifically, there is a section that addresses > departmental website > <http://policy.ku.edu/card-center/photo-release-request#departmental> > that states: > > > > Student, including student employee, photos are generally not considered > directory information; thus, unless there is a demonstrable legitimate need > to access the photos in order to carry out their responsibilities, > departmental representatives will not have access to the photos. However, > the University can use ID photos of its employees (including student > employee) for departmental identification, including posting on its website > and for use in university systems and campus email, when notification of > this potential use of the photo has been given by the department to the > employee prior to posting the photo. > > > > I hope this information is helpful. > > Kind regards, > > Amy > > > > *Amy E. Smith, M.S.E.* > > Director, Policy Office > > Office of the Provost > > The University of Kansas > > > > Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 > > Email *[email protected] <[email protected]>* | Web www.policyoffice.ku.edu > > > > *From:* [email protected] [mailto: > [email protected]] *On Behalf Of *Witmer, Rick > *Sent:* Thursday, January 28, 2016 8:47 AM > *To:* Association of College and University Policy Administrators < > [email protected]> > *Subject:* RE:[acupa-l] Policy on Publishing Employee Photos on Websites > > > > Hi Fellow ACUPA members, > > Does your institution have a policy that addresses a department’s right to > photograph an employee, then post it on a department website? > > This question came my way. While I think the practice is meant to be a > positive, promotional one with regard to the person being photographed, > posting a photo against their will could be viewed as some type of > violation. > > Thanks for any input, best practice or policy documentation that you are > willing to share! J > > Rick A. Witmer > > Senior Procedures Specialist / Supervisor > > Penn State University > > Systems & Procedures / GURU Website > > https://guru.psu.edu > > 202B James M. Elliott Building > > 814-863-8658 > > 814-865-3937 FAX > > > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > >
