For those of you who at 1 FTE or fewer, do you have technical people in your IT office that manages your website? Are you or someone else responsible for placing the policy content into your library tool? While our numbers are heavy (2.5), my folks are fully responsible for our application on the content management tool, creates and revises the website, and manages the forms library (>500 forms).
So my second question is this: where are all the forms that are attached to your policies stored? Does this fall within your duties or are the forms on lots of sites, depending on the nature of the form (e.g., all HR forms are on the HR site)? Thanks, Michele On Wed, Feb 17, 2016 at 3:13 PM, Heather Foster <[email protected]> wrote: > Hi Jennifer, > > > > It’s a one woman show down here. The percentage of time I spend on each > activity fluctuates quite a bit depending on the number of policies > actively under review. > > > > Best, > > Heather > > > > *From:* [email protected] [mailto: > [email protected]] *On Behalf Of *Meeks, Donna W. > *Sent:* Wednesday, February 17, 2016 3:03 PM > *To:* 'Association of College and University Policy Administrators' < > [email protected]> > > *Subject:* RE:[acupa-l] Policy and Procedure Library Resources > > > > Jennifer, > > > > 0.5 FTE (one-half of my position) is dedicated to all things > policy-related at ODU. > > > > *Donna W. Meeks* > > Old Dominion University > > University Policy Manager and > > Executive Secretary to the Board of Visitors > > 2010E Koch Hall > > Norfolk, VA 23529 > > 757-683-3072 / FAX 757-683-5679 > > [email protected] > > http://www.odu.edu/bov <http://www.odu.edu/content/odu/about/bov.html> > > http://www.odu.edu/policy/university > > [image: cid:[email protected]] > > > > *From:* [email protected] [ > mailto:[email protected] > <[email protected]>] *On Behalf Of *Rebecca G. > Deardorff > *Sent:* Tuesday, February 16, 2016 12:23 PM > *To:* Association of College and University Policy Administrators > *Subject:* RE:[acupa-l] Policy and Procedure Library Resources > > > > Hi Jennifer, > > > > My office has 2 FTE, however, about a fourth of both jobs handle duties > outside policy management. I act as the University of Washington’s rules > coordinator – a rule-making role mandated for each state agency in > Washington State – that is separate from policy management, and my > colleague also handles another administrative duty in maintaining the UW’s > organizational leadership lists and the UW organizational chart. So, in > truth, we have about 1.5 FTE devoted exclusively to policy management. > > > > I hope this helps in evaluating your situation. > > > > My best, > > > > > > *Rebecca* > > *REBECCA GOODWIN DEARDORFF* > Director of Rules Coordination > Office of the President > > 448 Gerberding Hall Box 351210 > Seattle WA 98195-1210 > 206.543.9219 > [email protected] / washington.edu/rules > > [image: logo] > > > > > > > > *From:* [email protected] [ > mailto:[email protected] > <[email protected]>] *On Behalf Of * > [email protected] > *Sent:* Friday, February 12, 2016 8:58 AM > *To:* Association of College and University Policy Administrators < > [email protected]> > *Subject:* [acupa-l] Policy and Procedure Library Resources > > > > Hi All, > > > > In March 2015, I sent an email to ACUPA members inquiring about the > development of an online policy and procedure library (and received a lot > of great feedback). Now that we have implemented an online library using a > SharePoint platform, we are doing some benchmarking to look at resources > necessary to effectively manage and maintain our library. > > > > My question is, how many FTE’s does your institution devote to oversight, > management, and maintenance of the policy and procedure library? Expanding > on this, it would be helpful to know how much of the FTE’s time is > allocated to oversight/management, review/approval, and/or online system > maintenance. > > > > I appreciate any information you can provide. > > > > Thank you, > > > > Jennifer > > > > Jennifer S. Mudd, CPA, CCEP > > Compliance Manager > > Institutional Compliance Office > > University of Louisville > > 425 W. Lee St. > > Louisville, KY 40208 > > 502-852-5709 > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > > ------------------------------ > > NOTE: This message was trained as non-spam. If this is wrong, please > correct the training as soon as possible. > Spam > <https://www.spamtrap.odu.edu/canit/b.php?i=03Qj5pfEg&m=c255473f8687&t=20160216&c=s> > Not spam > <https://www.spamtrap.odu.edu/canit/b.php?i=03Qj5pfEg&m=c255473f8687&t=20160216&c=n> > Forget previous vote > <https://www.spamtrap.odu.edu/canit/b.php?i=03Qj5pfEg&m=c255473f8687&t=20160216&c=f> > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
