Scott, At Cornell, our policies must support the mission of the university and have four required characteristics:
1. Broad application 2. Require senior-level approval 3. Improve efficiency, reduce risk, and/or ensure compliance with regulations 4. Contain procedures or constraints for compliance (generally very high-level) As long as a subject has these characteristics, the Policy Office is agreeable to making it a policy. But because our policies are owned by vice presidents (and not the policy office), we do not dictate what should or should not be a policy; rather, we rely on the chain of command and chain of authority to make such determinations. Largely, they are done on a case-by-case basis, considering several factors, including, but not limited to: - Risk level; - Urgency; - Cultural climate; - What our peers are doing; - Regulatory environment; - Practicability; - Available resources. The Policy Office has a long history with the local, state, federal, and higher ed policy, so we are able to advise, counsel, consult, and recommend without wielding any official authority. I'm not sure this will help, but feel free to contact me off-line if you like. Joshua Joshua Adams, Director University Policy Office and DFA Communications Cornell University 341 Pine Tree Road Ithaca, NY 14850 p: 607.255.8279 f: 607.254.1555 w: www.policy.cornell.edu<http://www.policy.cornell.edu/> ΓΌ Please consider the environment before printing this e-mail. From: [email protected] [mailto:[email protected]] On Behalf Of Zalatoris, Scott R Sent: Monday, May 08, 2017 5:43 PM To: ACUPA-L <[email protected]> Subject: [acupa-l] Policy vs. Procedure vs. Process Good afternoon, I have back-to-basics sort of question for the group regarding how your institutions address the differences between policy, procedure, and process. Do your institutions and/or offices have a common set of definitions that are used for deciding whether content should be considered policy, procedure, or process? If not, what do you use as guidance to help make these determinations? As a bit of background, the University of Illinois System is going through a reorganization process where several business units that were once part of the central university administration offices are being reassigned to campus-specific administrative offices. As a result, we are identifying which policies and procedures should be removed from the system-wide manual, and 'returned' to the campuses. As part of this effort we are also discussing what content should be considered a procedure - and included as part of the policies and procedures manual - and what content is a business process and should not be included. Thank you in advance for your consideration of this incredibly broad question! Regards, Scott R Zalatoris, Policy Specialist University of Illinois System - Office of Business and Financial Services (OBFS) Business Solutions & Support 809 South Marshfield Avenue, Chicago, IL 60612 Office: 312-355-5107 Email: [email protected]<mailto:[email protected]> OBFS website: www.obfs.uillinois.edu<http://www.obfs.uillinois.edu/> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or 607-255-8279.
