It makes sense for a meeting quorum to include online participants since
the point of that option is to ensure that members do not miss out
because of inability to physically attend. On the operational side, a
meeting that fails to meet quorum for whatever reason also means more
resources expended by the organization (and the less than 30 members in
attendance).
Tracking remote participation would however require authentication e.g.
by having members connect to the stream via MyAFRINIC rather than as
guests. And then we will have to agree on what exactly constitutes
meeting attendance... Would it be by... Connection to the stream for at
least 75% of the meeting session? Connection to the stream during
certain critical sessions? Keep-alive comment from remote member every X
minutes so we are sure the remote participant is still an active part of
the discussion?
It requires some thought.
Dewole.
On 28/09/2016 09:31, Saul Stein wrote:
A percentage is good. However, I think that one needs to specify if a
quorum can include online participants and then how to carer for the
voting...
As the stats show, a large number of people voted, but might night have
been present and a number of onsite votes were probably proxies (although
that would count towards a quorum)
-----Original Message-----
From: Dewole Ajao [mailto:dew...@tinitop.com]
Sent: 28 September 2016 09:56 AM
To: General Discussions of AFRINIC <community-discuss@afrinic.net>
Subject: Re: [Community-Discuss] Accountability assessment - quorum
Is hard-wiring the numbers really a good idea as opposed to a percentage
(of something or the other)?
Just thinking of a way to fix the quorum even if active membership were to
double in a year or two.
Dewole.
On 28/09/2016 07:58, Alan Barrett wrote:
On 26 Sep 2016, at 22:00, Alan Barrett <alan.barr...@afrinic.net>
wrote:
On 26 Sep 2016, at 18:22, Douglas Onyango <ondoug...@gmail.com> wrote:
Hi Alan,
The current quorum requirement is 10 members, which is too small, but
I think 10% is too large.
Perhaps AFRINIC can share with us statistics on member attendance in
the past 5 years. We can normalize this data and can use something
like the lowest or average number of members present to prescribe a
pragmatic number for our quorum requirement.
Sure, I can get those numbers.
Here are the number of votes cast during recent Board elections. The
number of on-site votes gives a good idea of the number of members who
attended the meetings.
2013 2014 2015 2016
E-Votes 58 59 49 183
On-Site Votes 45 66 77 62
TOTAL 103 125 126 245
Given these attendance figures, I suggest a quorum requirement of 30
resource members in the future.
Alan
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