On 13 February 2018 at 20:31, Nuritzi Sanchez <nuri...@gnome.org> wrote:

> Hi Kat,
> The Board did a partial vote today on the updated expenses and you have
> been approved up to an amount of $3,300 USD for the purchases you need to
> make.

Hi, that's great news!

A bit of feedback though: I made the request in GBP because that's the
currency that I will be using to buy the equipment. The exchange rate does
vary a bit, and even now it's already different from what you used for the
conversion (assuming that you passed on my full request as it was) and will
be different again when the reimbursement is made. I don't think there
should ever be the possibility of me incurring personal loss from helping
the Foundation and in the past, the Foundation has used the currency of the
recipient for assigning budget. It would be great if this could be done
again in the future, especially as the Foundation's budget being +/- some
100$ would affect the Foundation way less than the same for most

> As mentioned before, please follow the process outlined here:
> https://wiki.gnome.org/Engagement/Reimbursements, and send the completed
> reimbursement template to me + Rosanna. I've taken your feedback on privacy
> into consideration as we draft up the new rules for the budget holder for
> this / the committee that will approve funds in the near future. Thanks
> again for helping us find the areas where we need to tighten the process!
> Best,
> Nuritzi
> On Tue, Feb 13, 2018 at 3:14 PM, Nuritzi Sanchez <nuri...@gnome.org>
> wrote:
>> Hi Kat,
>> On Tue, Feb 13, 2018 at 10:56 AM, Ekaterina Gerasimova <
>> kittykat3...@gmail.com> wrote:
>>> On 8 February 2018 at 04:06, Nuritzi Sanchez <nuri...@gnome.org> wrote:
>>> > On Wed, Feb 7, 2018 at 1:01 PM, Ekaterina Gerasimova
>>> > <kittykat3...@gmail.com> wrote:
>>> >> Laptop: up to £1800
>>> >> Cables and other hardware: up to £100
>>> >> Pens, markers, stationary and storage solutions: up to £100
>>> >> Banner and other display materials: up to £200
>>> >> 1 shipping of the box from UK to France with UPS or DHL for JDLL: up
>>> to
>>> >> £150
>>> >
>>> […]
>>> > We have been given a budget of $5,000 USD for marketing purposes, so
>>> we'll
>>> > need to request additional funds for this. […]
>>> Any news from the board? Since the board doesn't send our their agenda
>>> any more, I can't check if it will be discussed today.
>> The Board call is today and I've added the item to the agenda as well as
>> have highlighted the fact that your deadline is having the box ready and
>> shipped in time for the conference on March 24th. I would actually would
>> like their decision ASAP too since it'd be great to have the US travel box
>> ready in time for SCALE 16x on March 7th.
>> I've sent them a request of our total budget needs, and will try to field
>> any questions they have today. In case you're interested, here's a summary
>> of the total amount we are requesting based on previous Engagement team
>> calls about SWAG distribution centers and conferences:
>> Item Description Cost (USD)
>> Stickers 8 distribution centers $3,906.00
>> Shipping costs for stickers for local outreach Shipping can cost between
>> $10 and $25 $500.00
>> Conferences Supposing we have a budget of $500 for 10 conferences this
>> year $5,000.00
>> Travel box for Europe $3,300.00
>> Travel boxes for US $3,350.00
>> GNOME Socks for FOSDEM $1,314.00
>> MARKETING TOTAL $17,370.00
>> It's possible that the budget will only be partially approved. In that
>> case, I will do my best to request a partial approval for at least the
>> travel boxes, and in particular, the European one, so that you can make
>> your deadline.
>> Best,
>> Nuritzi
>> --
>> Nuritzi Sanchez
>> GNOME Foundation <https://www.gnome.org/foundation/>
>> President, Board of Directors
> --
> Nuritzi Sanchez
> GNOME Foundation <https://www.gnome.org/foundation/>
> President, Board of Directors
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