On 1/6/02 4:51 PM, I wrote:
> Your best place for Word is the microsoft.public.mac.word newsgroup.
Sorry, Richard, I left out a word:
microsoft.public.mac.office.word
In the meantime, you might like to mull over this I wrote the other day,
which will become part of an FAQ as soon as I can clean it up:
How to do a MailMerge in Word X
------------------------------\\ Office v. X \\-----------------------
Mail Merge in Word X is done from the Data Merge Manager. You
can also do an Email merge from the DMM which merges to Entourage X. See
below.
Instructions for Word X:
You can access just one (or more) Category/ies of contacts in mailing
labels. So - the first time - first select all the contacts you want to
write in the Address Book, and assign them a new category - unless they
already are defined in this way. You can do this either in Entourage or
Word. OR you can wait to select individual contacts later.
Open Word X. Go to Tools/Data Merge Manager.
In Data Merge Manager, click (Main Document) title to open panel. Then click
Create button, and choose Form Letters, Envelopes..., Labels ..., or Catalog
from the popup.
As an example, here's how to continue Labels:
In the Label Options window that comes up, adjust label make, type or
size if desired (or click Details or New Label button for custom labels).
Click OK to make Label Document in front.
In Data Merge Manager, click (Data Source) title to open panel. Click Get
Data button, and select Office Address Book.
In the Edit Labels window that comes up, Insert all your fields, adjust
them in correct placement, add punctuation and carriage returns , etc. (or
you can just use Full_Name and Address ). Click the BarCode button if
desired, to merge it with either Street Address or Zip Code (US addresses
only). Click OK
Click (Word Field) and (Merge Field) titles in DMM to let you make further
adjustments if desired by dragging any field to a label.
(Preview) <<ABC>> if you want
(Merge)
! Click "Query Options" at bottom first
A window pops up with all your categories checked. You can uncheck all
unwanted categories and leave just the ones you want to print checked.
AND/OR: Flip the popup from Categories to Complete Record. You get the whole
Address Book listed. If you have unchecked all categories first, you start
from a clean slate: check just individual contacts. Or if you have checked
one or two categories, you can now adjust by unchecking a few contacts and
adding others.
Click OK.
Now click the icon for Merge to New Document and Print. You can save for a
future occasion. Or click Merge to Printer and don't save. Or merge to
Email to get an email mail merge in Entourage.
(Note : these Query Options exist only in Office v. X.)
Let me know if there are any follow-up questions. There's a very good Help
guide in Word X.
-------------------------\\Office 2001\\-----------------------
1.) One way is my "Office for Office" script suite, which is free. It has
scripts for printing Envelopes, Mailing Labels and Form Letters to subsets
or selections of your address Book, plus scripts for making subsets by
category, from groups, and for making selection easier, (plus other scripts
for addressing a new letter in word from Entourage, etc.). It also gives
various addressing options for home/work/default address, including title,
suffix, company, country, etc. It has clear and detailed ReadMes that
describe the process, and I don't think I've had any queries about "how to"
after my first v1.0 release (where I fixed up the ReadMes) although there
have been about 10,000 downloads. I could provide a quick overview for the
MVP page. For present queries, just direct people to the ReadMes in the
script folder at the URL above: do a search on "Office for Office", or just
"Office".
2.) The other script at ASC is George Clark's "eQuery" which is shareware
($10), and creates something very like Word's Query Options provided in Word
Windows and now, belatedly in Word X. It's very good too. I think you also
have the Catalog format available here. Do a search on "eQuery". It also has
a good ReadMe, but is a little more complicated to use for those who have
not done mail merges before.
--
Paul Berkowitz
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