Re: Archive Solutions?

[Diane Ross]

Title: Re: Archive Solutions?

On 10/2/03 11:21 AM, "Jim Warthman" <[EMAIL PROTECTED]> wrote:

> I run Entourage X version 10.1.1 (2418), and my main identity database is
> growing. Currently it's about 1.2 GB. I also notice that Entourage seems to
> be slowing down.

Check out ways to archive here:

Database <http://www.entourage.mvps.org/faq/database.html>

Be sure to check ways to reduce your database.
>
> First, as the database grows, at what size will (size-related) problems
> occur?

The latest Entourage X has a 4 GB limit on the Database file (there is no Messages file), and you will be warned as you near the limit. As you finally get close enough, it will force you to compact your database. You'd have to work really hard to lose data with Entourage X.

Note: You must use the 10.1.2 updater from MacTopia to get that 4 GB size plus warnings. The earliest release version of Entourage X did not have those features. Regardless, it is advised that you should update to 10.1.2 (or latest) in any case.

>  I'd
> prefer more features over fewer features, and I'm especially interested in
> being able to construct complex queries that will run reasonably fast.

If you want to stay within Entourage, I suggest archiving off older messages to a new identity. You can easily switch to search for older mail while keeping your current identity lean.

*  drag folders to desktop to create an MBOX file.
*  Create a new identity.
*  Drag in the MBOX file to the folder list.

The MBOX file can be stored as a backup also. Just be sure to name and give it a date.

If you use this method get the script "Export Folders" that will automate the process.

Export Folders Author: Barry Wainwright Entourage has the ability to export a folder full of messages as an industry standard 'UNIX-like' Mailbox format (MBOX file). This is a quick and easy way of archiving mail out of Entourage, either for routine backup or when changing mail porgrammes. However, if you have a lot of folders, frequently nested several levels deep, this process becomes a tedious and time consuming one. This script will save ALL your folders, now matter how deep they are nested (well, OK, there will be a limit, but it's more than 8 levels in tests I have carried out). <http://files.macscripter.net/scriptbuilders/Entourage/Export-Folders.sit>