On 22.09.2014 21:47, Kay wrote: > Sorry, I'm getting confused here - does someone from outside (the country) > need to have a look at/confirm venues? I thought that's what the local team > was for, among other things.
With the new model, the EPS will enter the contract with the venue, so that the onsite team no longer has the financial obligations and risk. Of course, we rely on the onsite team to help with the venue choice, but ultimately, we will also need to arrange an onsite visit to run the negotiations and finalize the contract. Giovanni (from Python Italia and former EPS director) has a lot of experience with this and so does Ewa (from the PSF), who is a professional conference organizer. > Anyway, I know most of the venues you listed and can already tell you that > some are not suitable at all, either because of limited size or because of > location. Could you be more specific ? Also: If you know more venues that we could add to the list, that would be helpful. Thanks. > I don't know what the budget is for EP, so can't give an opinion on prices. (; > But anyway, I'm not part of the team who proposed Vienna (and personally think > it's a bold move, especially considering the local Python community is > comparatively small). How many people would be able to run the onsite team ? Note that for the event itself, it's well possible to hire students to increase the team size as necessary, but there is a minimum number of permanent team members necessary to run the preparations for the event. Best Regards, -- Marc-Andre Lemburg Director EuroPython Society http://www.europython-society.org/ > Best, > k. > > > On 22/09/2014 21:27, Giovanni Bajo wrote: >> I'm available for doing a trip to Vienna / Wien and help visiting the >> location >> and negotiating a contract. I can go there with Ewa, for instance. >> >> On Mon, Sep 22, 2014 at 8:11 PM, M.-A. Lemburg <m...@europython.eu >> <mailto:m...@europython.eu>> wrote: >> >> On 22.09.2014 16:44, Kerstin Kollmann wrote: >> > >> > On 22/09/2014 16:36, M.-A. Lemburg wrote: >> > >> >> Next, we discussed the location question. I mentioned that we had been >> >> in discussions with several different onsite teams who had approached >> >> us. Most teams found that they were not really prepared yet for >> running >> >> the onsite work group. Only a team from Vienna is still interested. >> >> >> >> There are also discussions with the Berlin team on whether they >> >> would want to work as onsite team under the new model. >> >> >> >> For Vienna I had done some research on venues and found two hotels as >> >> well as two convention centers which could hold a 1000 attendee >> >> conference. We have not reached out to those yet to see which dates >> >> would be available, since we're still waiting for confirmation from >> >> the onsite team. >> > >> > Interesting, there's been no mention of this at any of the recent >> Python User >> > Group meet-ups. Is PyUGAT (http://pyug.at/) even involved in this at >> all? >> >> I don't know, since Fabio is leading the discussions. I just did a bit >> of research to get a feeling for the availability of such venues >> in Vienna. >> >> > Would also be interesting to know which venues you found that you >> thought were >> > suitable for a conference like this! Viennese local here, fwiw. >> >> Here's the research info I had sent to the EPS board list: >> >> """ >> Most open source events appear to happening at the: >> >> * FH Technikum Wien: http://www.technikum-wien.at/ >> >> They don't have a information about the lecture room sizes >> only and the events are usually in the 100-300 attendee >> range, so probably not suited for a EuroPython. >> >> The University Vienna would probably have large enough auditoriums, >> but again, I couldn't find any details. >> >> I then found these two conference hotels: >> >> * http://www.austria-trend.at/Hotel-Savoyen-Vienna/en/seminar.asp >> * http://www.austria-trend.at/eventhotel-pyramide/en/seminar.asp >> >> The second one is a little larger and has a quite spectacular >> architecture. The room prices are reasonable, so at least those >> could be contacted for quotes. >> >> And, of course, there's a Vienna Congress Center: >> >> * http://www.messecongress.at/ >> >> which has room for up to 3000 attendees. They also have prices >> online: >> >> * >> http://www.messecongress.at/nt/download/congresscenter/raum-preisliste.pdf >> >> The whole building can be had for around 20k EUR per day >> (without catering), so that's around 100-140k EUR for 5 days >> conference + sprints; but we'd probably not need the whole >> building. Catering probably costs another 100k EUR, so we'd be >> at around 200k EUR for the venue. >> >> There's also the Austria Center Vienna: >> >> * https://www.acv.at/ >> >> The link didn't work, so couldn't check the location, but it >> seems to be at a similar scale as the above congress center. >> >> and, much more Vienna style: >> >> * http://www.hofburg.com/ >> >> With large rooms: http://www.hofburg.com/raeume/raumplaene_und_details >> but way too expensive for us: >> http://www.hofburg.com/organisieren/preise/kongress__tagung >> >> Here's a conference calendar I found, which lists some additional >> locations: >> >> http://convention.austria.info/de/kongress-kalender >> >> """ >> >> The https://www.acv.at/ link does work now, so I can confirm >> that it's definitely suitable for EuroPython size conferences. >> However, looking at their packages, it's probably too expensive >> as well: >> >> https://www.acv.at/planen/packages/Konferenzpackage20141.html >> >> unless we get a good deal. >> >> > Thanks for the notes, btw. >> >> Best Regards, >> -- >> Marc-Andre Lemburg >> Director >> EuroPython Society >> http://www.europython-society.org/ >> >> _______________________________________________________________________ >> EuroPython-Members Mailing List >> https://www.egenix.com/mailman/listinfo/europython-members >> >> EuroPython: https://www.europython.eu/ >> EuroPython Society: http://www.europython-society.org/ >> _______________________________________________ EuroPython-Improve mailing list EuroPython-Improve@python.org https://mail.python.org/mailman/listinfo/europython-improve
