Dear Joe, I hope you had a great weekend with more time to connect with your intention for the upcoming 90 minutes meeting with approx. 25 people.
Or just relax and enjoy the first summer day? We had a really sunny and warm day today and I was out in my mother’s garden with my family and some friends eating asparagus pasta and rhubarb cake. I have been thinking about how I want to respond to you. I love that you’re diving into Open Space Technology and have learned from sources online. Like me you might not be a book person - so don’t worry about the book. Of course, I would love to welcome you to the Open Space Technology training <https://www.dorisgottlieb.com/workshops//ost-sept-2021-kndf5> I am giving with my colleagues in the Netherlands in September. That would be great to dive in deeper there together with you! *Length and name* It sounds reasonable to be that you plan for one breakout time and have a large space for parallel groups. I like Bhavesh practice of calling these short meetings Options Space it sounds more appropriate than Open Space. I have never facilitated an Open Space Technology meeting in person in less than 4 hours. But of course, I have built in something like an „option space“ in a bigger meeting - where I invited participants to bring their themes to the agenda. *Role of the sponsor * The sponsor is the organization or leader, who is paying you. They decide how open the space is - they decide how decisions can be made during or after the meeting. They write the invite and work with you afterward on the next steps. They communicate if there is a budget or not for projects and ideas that arise and how a choice will be made about which project will be supported. *One or more meetings* You say that there is a local coordinator who will do the welcome ( I guess on behalf of the sponsoring organization), I think it would be very important that she speaks about the intention of the meeting and the potential of having more meetings in her welcome. Was this already communicated in the invitation? If the group decides about upcoming meetings, you would need to build in that question before the end of the meeting - to see what people decide. Maybe they would need more information to make that choice? I would plan for a little bit more time - to give them a chance to speak about who would be volunteer to be part of preparing more sessions (if applicable). *What is the theme of the meeting? * You say it’s an „attempt at averting antisocial behavior “ - how can you form this into an engaging and nourishing question that everyone is passionate about engaging and opening their minds and hearts for possibilities they did not even feel possible before? Would it be something like - „What are issues and opportunities for supporting our kids to have the best summer of their life?“ I guess there is no budget for this theme?! *Accountability* Is there a budget for that? Who will work with the results of the event? How are decisions being made about ideas that arise in the meeting? *Connection * Do people get a contact list to stay in contact afterward - if they wish? *Documentation * If time is so short I would just give Flipchart and pens and ask them to take notes together in their breakout and later take a picture for the report, or you type them - it won’t be much. I would not increase complexity by introducing technology aka google forms. *Closing Circle * I hope you also plan for a Closing Circle to give everyone a chance to share how they are leaving the meeting. *Whole Person Process Facilitation * When Open Space Technology is not applicable I use Whole Person Process Facilitation <https://genuinecontact.net/gc-workshops/wppf/> - it shares the essence of freedom, that OST has, but it allows you to facilitate meetings where the questions of a meeting are predetermined while the sponsor knows that the wisdom of the group is needed to tackle the questions that the group, team or organization has at this time. What I am worrying a bit about in your meeting, is that the time is very short and how you bridge from the welcome of the sponsor to your opening and the agenda creation in a way that people feel invited to engage. I am sure they all really care about their kids and also bring grief or crazy stories from last summer - in the best-case scenario the extroverts jump up and co-create the agenda. But in a not-so-ideal scenario, the professionals alone get up and tell the parents what they think should happen or the parents don’t feel that the space is the right timing to bring forth the issues and opportunities that really are keeping them up at night. BUT, I hope that the beginner’s luck is with you and that the participants will engage and feel empowered to connect with each other and speak about what matters to them. You might end up with one big breakout - you might have 7 or 10 agenda items and then people will decide what can be talked about in this short time. I wish you a very good time and another good and focused conversation with your sponsor to talk about the welcome and the Givens, future accountability, decision-making, budget etc. Please let us know how it goes or if you have more questions! Liebe Grüße aus Berlin Anna Caroline Joe Power via OSList <[email protected]> schrieb am Fr. 19. Mai 2023 um 09:10: > Thanks Michael and Bhav, > > No doubt, I've a lot to learn with all this. So far, I've ran one OS > online with 30 people for 2 hours, around a familiar topic, spreading > Restorative Practices. As to the event next week, it's a bit of an > experiment really. The person hosting it is hoping for anything really, so > there is no expectation or pressure (which is a nice way to start). > > My hope is that people are engaged enough to see the need for a longer > session with more people invited. It's a community who are rarely asked for > their thoughts and who have become used to being the recipient of services, > so hopefully this is a different experience where they are asked to come up > with issues, topics and ideas. That's the hope anyway. > > Thanks again, > > Joe > > On Fri, May 19, 2023 at 5:53 AM Michael M Pannwitz via OSList < > [email protected]> wrote: > >> Dear Bhav, >> >> when folks approached me with such a time volume I spoke to them about >> what they could expect with half a day, a full day, two days and three days. >> For some reasons, they were not very excited with what I promised them >> with a half day event and in most cases rescheduled and had one day events >> or even more. >> >> Here are two summaries of the various lengths in my practice in 167 >> events that I researched back in 2008 or thereabouts >> >> 1 >> Length of open space events >> >> Twenty different lengths and differently structured open space events >> from my practice, sorted by length >> • -Morning, 4 hours (9am to 1pm) >> • -Afternoon, 4 hours (2pm to 6pm or 3pm to 7pm) >> • -Afternoon, 6 hours (2pm to 8pm) >> • -Afternoon, 6 hours with reading and supplementary round >> • -Full day, 6 hours (10am to 4pm) >> • -Full day, 6 hours with reading and supplement round >> • -Full day, 8 hours (9am to 5pm) >> • -Full day, 8 hours with action planning >> • - Whole day, 8 hours with reading and supplement round and action >> planning >> • -A long afternoon and a morning of action planning (15 to 15 p.m.). >> 20 and 9 to 13) >> • -Full day and one morning >> • -Whole day and a morning, action planning in the morning >> • -Full day and an afternoon with action planning a week later >> • -Two days >> • -Two days of reading and supplementing rounds over lunchtime on the >> second day and beyond >> action planning >> • -Afternoon, all day, morning, with reading group and action planning at >> the last >> Late morning >> • -Afternoon, all day, afternoon with reading session and action planning >> on the last >> Afternoon >> • -2.5 days with a reading circle and action planning on the last half >> day (full day, full >> day and morning) >> • -2.5 days with a reading circle and action planning on the last half >> day (full day, full >> day and afternoon) >> • -2.5 days with reading and supplementary gallery in the evening of the >> second day and >> Action planning in the last half day >> >> 2 >> Comparison of a three day and a 2 day event >> >> Length of open space events >> >> Possibilities of a three-day event with 4.5 hours in the afternoon of the >> first day, 8 hours on the second day and 3.5 hours on the third day, a >> total of 16 hours, sleeping twice >> >> compared to a >> >> two-day event with 8.5 hours on the first day and 3.5 hours on the second >> day, a total of 12 hours. >> I have facilitated short events of 3.5 hours and such of 16 hours spread >> over 3 days...and everything in between. Looking 167 events accompanied by >> me >> I see over 20 variants. All have their justification and >> significantly different possibilities. >> Urgent, complex and conflicting challenges, to which there are different >> positions of the various stakeholders need more than an afternoon to >> reach robust and sustainable action steps. >> Thorough discussions, including a dive into the past (divergent phase) >> and the development of robust, sustainable action steps with concrete >> agreements (converging phase) are possible in a three day event (half day, >> full day and half day, 16 hours total, sleeping twice). >> >> This process allows: >> 1. Six to seven beginning times for break out sessioons >> 2. Three circles for all participants to come together to post issues (at >> the beginning, in the evening of the first day and in the morning of the >> second day) >> 3. Two evenings and two nights to process ideas, thoughts and plans >> 4. Incorporation of posted reports from other break out sessions to get >> suggestions, to see connections and identify opportunities for collaboration >> 5. Outlook and action space on the third day, including the next step for >> each project. >> >> A relatively small reduction in overall time of 25% from 16 hours, >> distributed over three days, to 12 hours over two days, has the following >> effects: >> 1. Three to four beginning times for break out sessions (approx. 50% less) >> 2. Only one time for all participants to come together for posting issues >> (67% less) >> 3. Only one evening and night to process ideas and thoughts (50% less) >> 4. Reduced inclusion of already published reports from other break out >> sessions, since almost all of the time was spent in the break out sessions >> on the first day >> 5. Reading all reports from the break out sessions mainly only in the >> reading and augmentation round after the last break out sessions >> 6. Outlook and action space on the second day, after only one night to >> "Digest". >> >> In comparison, this means: >> >> • With three to four break out sessions, participants only have the >> half the opportunities to be involved in issues that interest them >> • With three to four break out sessions, participation of individuals >> can decrease to two to three issues if a particular issue requires more >> than one break out session >> • If there are three to four break out sessions, the option to skip one >> phase is still there, but with the consequence of only being able to take >> part in two or three break out sessions >> • Three to four break out sessions instead of 6 to 7 with 40 issues >> posted by 110 participants, needs 14 break out spaces, seven beginning >> times for break out sessions requires only 7 break out spacess ... a more >> manageable situation for the participants to grasp the whole system, >> and requiring significantly less space >> • Sleeping twice means a deeper penetration of systemic connections, >> links and possibilities and consequently more robust agreements than just >> sleeping once ... peace and serenity to get on with important stuff >> • At an event lasting one and a half days, many participants see the >> results of the other break out sessions for the first time in the evening >> of the first day in the reading and augmenting round or even on the second >> day shortly before the action space. This leads to a lower processing depth >> with regard to cooperation, networking and robust next steps >> • If there is only one day for break out sessions, time for additions to >> the >> reports in the reading and augmentation round is reduced. Calm and >> leisure for taking in all reports was reduced. >> • The unfolding of the typical dynamic, which also leads to the discovery >> of new issues is limited...there's just less total time and only one >> instead of three structured opportunity (circles for the whole group) to >> bring up new issues >> • Space and time for the unfolding of self-organization, and for >> development >> of perspectives for action and agreement on next steps is reduced. >> >> If you got to this point of my lengthy mail it might be a good idea to >> take a nap. >> >> Have a great day! >> >> mmp >> >> PS: Watched a long TV documentation yesterday on the highly complex >> situation in Moldova... what a challenge! >> >> >> Am 19.05.2023 um 04:58 schrieb Bhavesh Patel via OSList: >> >> When I have 90 minutes, I call it Options Space, not Open Space >> Technology because: >> >> - I still offer the principles and the law. >> - However I have observed that movement between sessions is a lot >> less. >> - I rarely see people sitting outside of sessions. >> - It's like they have chosen an option and they stick with it. >> - I feel like more time is needed for the OST spirit and dynamics to >> kick-in and unfold. >> - So I have started calling the 90 minutes Options Space instead. >> >> What's your experience? >> >> >> On Fri, 19 May 2023 at 01:48, Anna Caroline Türk via OSList < >> [email protected]> wrote: >> >>> Dear Joe, >>> >>> It's wonderful in Berlin - we had a sunny day off :) >>> I have only been once in Limerick hitchhicking back to Galway with my >>> boyfriend at the age of 17. After lots of waiting we wrote a sign " Just 3 >>> miles" - to encourage drivers to even take us for a short part of the trip. >>> Finally we were extrely lucky and tourists from the US picked us up - we >>> ended up spending several days with them and later visited them in Texas. >>> This is my memory of your part of the world. :) >>> >>> And happy to hear that you're bringing Open Space to your communities! >>> How did you find out about it and how did you mentor yourself to apply it? >>> With the help of Harrison Ownes Book "Open Space Technology", or how is >>> your story? >>> >>> For your 90 minutes Open Space next week I am curious about a couple of >>> things. >>> >>> - Is the Open Space part of a bigger meeting? Or are the >>> participants arriving in that moment? >>> - Who chose the title of the Open Space? >>> - Who will do the Welcome at the beginning? Do you have a sponsor? >>> - Do you have a big room with a circle and breakout areas close by >>> or in the room? >>> - How many starting times for breakout sessions have you planned? >>> - Are there more meetings planned for the near or far future? >>> - Will you invite them to write down highlights of their >>> conversations, will these be shared with everyone? >>> >>> >>> I am happy to share a few ideas with you - once I know about more about >>> these things. >>> >>> Liebe Grüße >>> Anna Caroline >>> >>> >>> >>> >>> >>> >>> >>> >>> *Anna Caroline Türk* >>> Mentor to Visionary Leaders >>> +49(0)176 24872254 | TruthCircles.com <http://TruthCircles.com> >>> >>> >>> >>> Am Mi., 17. Mai 2023 um 10:02 Uhr schrieb Joe Power < >>> [email protected]>: >>> >>>> Hi Anna, >>>> >>>> Wie geht es in Berlin? Thanks for the message. Galway is a great city. >>>> >>>> I held an OS for anyone in the restorative practices community in >>>> Ireland to come together to see what else could be achieved. Had 30 people >>>> show up and the feedback was great. People couldn't believe the freedom. Am >>>> doing one in person next week (just 90 minutes though) for people in a >>>> community with a lot of antisocial behaviour. They are bringing 20 parents >>>> and 6 or 7 "professionals" and I think an Open Space is the best way to >>>> maximise engagement and ideas. The time is obviously short, and I've never >>>> done one in-person, nor done training, nor attended one, but hopefully it >>>> goes to plan. Would welcome any advice from anyone. >>>> >>>> Joe >>>> >>>> On Wed, May 17, 2023 at 8:44 AM Anna Caroline Türk < >>>> [email protected]> wrote: >>>> >>>>> Hi Joe, >>>>> >>>>> I went to school in Galway- but I don’t live in Ireland any more. I >>>>> hope this still qualifies me to talk with you about your experience ☺️ >>>>> >>>>> I can relate to you having the bug - I guess something similar happens >>>>> to me 20 years ago. >>>>> >>>>> Liebe Grüße from Berlin >>>>> Anna Caroline >>>>> >>>>> >>>>> Joe Power via OSList <[email protected]> schrieb am Mi. 17. Mai >>>>> 2023 um 08:53: >>>>> >>>>>> Hi there, >>>>>> Am new to OS (via restorative practice) and would love to connect >>>>>> with anyone in Ireland or who has done work in Ireland. Held an online OS >>>>>> this week and have the bug! >>>>>> Regards >>>>>> Joe >>>>>> >>>>>> -- >>>>>> >>>>>> Joe Power >>>>>> Restorative Practices Development Officer >>>>>> Céim ar Chéim >>>>>> Unit 5 Shannon Development Units >>>>>> Knockalisheen Road >>>>>> Moyross >>>>>> Limerick >>>>>> Tel: 061-322122/087-9363010 >>>>>> Fax: 061-322203 >>>>>> Website: www.restorativepracticeslimerick.ie >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> OSList mailing list -- [email protected] >>>>>> To unsubscribe send an email to [email protected] >>>>>> See the archives here: >>>>>> https://oslist.org/empathy/list/everyone.oslist.org >>>>> >>>>> -- >>>>> >>>>> *Anna Caroline Türk* >>>>> Mentor to Visionary Leaders >>>>> +49(0)176 24872254 | TruthCircles.com <http://TruthCircles.com> >>>>> >>>>> >>>> >>>> -- >>>> >>>> Joe Power >>>> Restorative Practices Development Officer >>>> Céim ar Chéim >>>> Unit 5 Shannon Development Units >>>> Knockalisheen Road >>>> Moyross >>>> Limerick >>>> Tel: 061-322122/087-9363010 >>>> Fax: 061-322203 >>>> Website: www.restorativepracticeslimerick.ie >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>> OSList mailing list -- [email protected] >>> To unsubscribe send an email to [email protected] >>> See the archives here: >>> https://oslist.org/empathy/list/everyone.oslist.org >> >> >> OSList mailing list -- [email protected] >> To unsubscribe send an email to [email protected] >> See the archives here: https://oslist.org/empathy/list/everyone.oslist.org >> >> >> Michael M Pannwitz >> Draisweg 1, 12209 Berlin >> +49 30 7728000 [email protected] >> >> >> In der Open Space World Map tummeln sich 155 Menschen aus >> Deutschland, Österreich und der Schweiz. >> Weltweit sind wir 517 aus 78 Ländern, die in 144 Ländern aktiv sind. >> Mal reinschauen: http://www.openspaceworldmap.org/ >> >> Bei Westkreuz gibts Bücher/e-Bücher und Kärtchensätze auf Deutsch, >> Englisch und auch mehrsprachig zu und um open space >> herum.https://www.westkreuz-verlag.de/de/Kommunikation >> >> OSList mailing list -- [email protected] >> To unsubscribe send an email to [email protected] >> See the archives here: >> https://oslist.org/empathy/list/everyone.oslist.org > > > > -- > > Joe Power > Restorative Practices Development Officer > Céim ar Chéim > Unit 5 Shannon Development Units > Knockalisheen Road > Moyross > Limerick > Tel: 061-322122/087-9363010 > Fax: 061-322203 > Website: www.restorativepracticeslimerick.ie > > > > > > > > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] > See the archives here: https://oslist.org/empathy/list/everyone.oslist.org
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