On Dec 21, 2003, at 6:14 PM, Ted Husted wrote:
Re: Proposal to grandfather Active Committers to Jakarta subprojects as PMC Members.
As it stands, most Jakarta committers have assumed that they already have the rights, privileges, and responsibilities granted PMC members. (Mainly because it was written that way in the Jakarta bylaws).
When all these committers were elected, it was with the understanding
they had binding votes and oversight responsibility, as stated by the
original Jakarta bylaws. It could be said that we have been electing PMC
members, rather than only committers, all along, without realizing it.
Following our original bylaws and practices, there is no such thing as a
committer without the rights and responsibilities of PMC membership.
Accordingly, a stipulation of becoming (or remaining) a committer to a
Jakarta subproject can said to be PMC membership, as it is described by
the ASF bylaws.
To complete the process we've already begun, I suggest a [VOTE] be
brought on each [EMAIL PROTECTED] list to nominate the list of
its active committers to the PMC. This vote will also serve as notice to
committers who wish to opt-out.
To bootstrap the process, the current moderator of each DEV list can be asked to bring the vote and report the result. If necessary, a new moderator can be installed by the Chair.
The moderator of each dev list will also act as the "PMC steward" for
the subproject. The list moderator is suggested since that individual is
already suppose to be monitoring the list where this activity occurs.
The steward will have the responsibility of immediately
reporting any new committers/PMC members elected to a subproject, so
that they can be affirmed by the chair and notice given the board.
All PMC members (which is to say all active committers to jakarta-* CVS repositories) will be subscribed to the PMC list, which will be a required list for PMC membership, like [EMAIL PROTECTED]
The PMC business for each subproject will continue to take place on its
own dev list. The steward for each project will report to the [EMAIL PROTECTED] list
the status of his or her subproject, covering such points as:
----
* What code releases have been made?
* Legal issues:
* Cross-project issues:
* Any problems with committers, members, etc?
* Plans and expectations for the next period?
----
The chair can then summarize these reports for presentation to the board.
Effectively, each dev list becomes a sub-committee of the PMC. (Divide and conquer.) The list moderator/steward becomes the subcommittee's secretary, with the additional responsibility of summarizing the result of our ongoing meetings.
As appropriate, the steward or any PMC member can bring up oversight
issues to the PMC list. Routine matters, such as releases, can be
approved by the PMC members who are committers to a given subproject. So
long as the usual 3+ quorum is met, there would be no reason to bring
routine votes before the [EMAIL PROTECTED] list. Of course, the result would be
tabulated on the steward's report, which *is* published to the [EMAIL PROTECTED] list.
-Ted.
Pro-forma [VOTE]
It has come to our attention that the Committers to a Jakarta subproject
must also be members of the Jakarta Project Management Committee to have
binding votes. To complete the legal process, the current PMC is asking
each subproject to nominate it's active committers to the PMC.
Since we have never supported the idea of non-voting committers at Jakarta, and only PMC members have binding votes, if a committer is unwilling to serve on the Jakarta PMC, we will be unable to continue to extend write access to any jakarta-* CVS to that individual.
Each PMC member will also be subscribed to the Jakarta PMC list.
*However, all subproject business can continue to occur on this DEV list
as always!* In the future, we anticipate that the PMC list will be very
low-volume. (Really, we do!)
The only change is that the owner of the DEV list must also serve as the
PMC steward for the subproject. The steward must submit monthly status
reports for the project and immediately report any new Committers to the
PMC list.
But, other than that, it will be business as usual.
Accordingly, we ask that the Committers to this subproject nominate the following individuals to the Jakarta PMC. Please check all that apply.
[ ] $committer
Any committer who wishes to opt-out may notify the Jakarta chair
([EMAIL PROTECTED]). If you opt-out, regardless of the vote, you will not
be subscribed to the PMC list, and your write access to jakarta CVS
repositories will be removed. (Sorry, but it's part of the package now.)
###
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