GnuCash Developers and Maintainers:
Hello! While you pinpoint out the possibility of a mistake in
automated process, it did not eliminate the meaning of the automatic
reconciliation.
What an automatic reconciliation does is: the program concatenates
the transaction's date, check number and the transaction amount from
both the bank statement and the GnuCash file. For each split record in
the GnuCash file, the program scan for its counterpart in the bank
statement. And when the counterpart is found, the program marks the
split as reconciled.
Personally, I do not found that how computer program could make
mistake in this process. If you believe that the computer could have
that happen, I would like to learn the detail about it.
Yours,
Bite Gao
Jan 7th, 2021
On 2023/1/6 20:57, Adrien Monteleone wrote:
I understand your explanation, but if you aren't checking and
verifying every transaction, how do you ever discover when the
automated process makes a mistake?
Reconciliation was invented long before computers, but I appreciate
that the process demands one to slow down, take your time, and
methodically verify the information.
Think of it as proof-reading - the hard way. (I learned in school to
read stuff backwards when proofing!)
That is a pretty good analogy too:
If you've ever used auto-correct with auto-checking for spelling and
grammar, or auto-suggestion or auto-completion for entire words and
have seen the embarrassment and/or nightmare that can produce when the
computer 'gets it wrong', would you want something like that for your
financial records?
Regards,
Adrien
On 1/5/23 7:50 PM, Bite Gao wrote:
GnuCash Developers and Maintainers:
Hello! While you have mentioned the requirement of human intervene
in the reconciliation process, I do not see it contradicts with the
presence of automatically reconciliation system.
In a reconcile process, the accountant check the record in the
account book with the record in the bank statement (or statement from
other institution). He (or she) may found out that two record are
identical, or he (or she) may found that some record are not
identical. Only the latter requires human notice, since there its no
point wasting time on reconciled accounting transactions. An
automatic reconciliation system can load the digital statement from
the institution, compares the statement with the transaction in the
accounting book, and pinpoints the discrepancies out. Then human
accountant could step in and perform manual operations, such as
checking other vouchers, contact with banks, etc. In the situation of
single user, the automatic reconcile system have no reason to block manu
al reconciliation.
Besides, when I means "human err", I means that the accountant
overlook an discrepancy and regards it as identical. People do not
spend too much time on identical records, since major of the
transaction would be in that state. However, it could cause severe
consequences if there do have a discrepancy.
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