Resolution: ----------- Individuals listed below are authorized for travel reimbursement for up to $2000 each. This covers transportation, lodging, and food costs following the reimbursement rules specified by the Software Conservancy.
The board will sponsor a dinner out for Hackfest attendees and their
guests for up to $240 total. Any attending board member is authorized
to be reimbursed for this expense.
The event host will ensure there are snacks and beverages, and procure other
incidentals as needed for attendees. They will be reimbursed for up to a
total of $200.
Approved Attendees:
-------------------
| Name | Email | Travel Cap |
+ ------------------------ + --------------------------- + ---------- +
| Ted Gould (host, board) | <t...@gould.cx> | $2000 |
| Bryce Harrington (board) | <br...@bryceharrington.org> | $2000 |
| Tavmjong Bah (board) | <tavmj...@free.fr> | $2000 |
| Ryan Gorley | <r...@open.dijt.co> | $2000 |
We will add to this list as future votes approve more attendees.
Proposal:
---------
Voting is needed on funding for sponsorship of attendees at the Pasadena
Hackfest planned for March 2019. Ted Gould is the hackfest organizer
for this event.
1. Travel Sponsorship to Pasadena, California.
- [ ] a. Reimburse specific attendees listed below for up to $2000
each, to cover airfare, lodging, and meals.
- [ ] b. Reimburse using the ranked system used for the previous
hackfest in Boston.
- [ ] c. Reimburse with open ended limits to extent permitted by
Software Conservancy policy.
- [ ] d. Recommend a change: _______
- [ ] e. No, do not fund.
2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out
for Hackfest attendees and their guests, to be paid for by an
attending board member. An estimated 8 people averaging $30 each
gives a budget of $240.
- [ ] a. Authorize reimbursement of up to $240 to attending board
member.
- [ ] b. Recommend a change: ___________
- [ ] c. No, do not fund.
3. Refreshments. The hackfest organizer will ensure there are snacks
and beverages, and procure other incidentals as needed for
attendees. An estimate of 8 attendees * 5 days * $5 suggests a
budget of $200.
- [ ] a. Authorize reimbursement of up to $200 to hackfest organizer
for snacks, beverages, and other incidentals relating to the
event hosting.
- [ ] b. Recommend a change: _______
- [ ] c. No, do not fund.
Votes:
------
| Board Member | 1. | 2. | 3. |
| -------------------- |:--:|:--:|:--:|
| Bryce Harrington | a | a | a |
| Josh Andler | a | a | a |
| Tavmjong Bah | a | a | a |
| Ted Gould | a | a | a |
| Martin Owens | a | a | a |
| Marc Jeanmougin | | | |
| Chris Rogers | a | a | a |
Background:
-----------
The Conservancy has asked to know the names and email addresses of
approved attendees. Many people do not yet know for certain if they can
attend or if so for how long, but the list shows people who have
expressed that they *might* be able to attend. This vote will authorize
travel reimbursement for the if they do choose to come. Some of these
people are local, or will have travel paid for by other entities, or
will only need to travel within the US, so we expect that most attendees
will require less than the $2000 cap. The list of people should be
considered preliminary.
Further details about the hackfest are available from
http://wiki.inkscape.org/wiki/index.php/Hackfest2019_SCALE
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