Hi everyone...
So I explain why we need to change invoices... there are many reasons...
Let's start from big one:
Accountants are perfectionist. I have seen many very stressed out
accountants, almost burned out, who use software where they can't make
changes. Every mistake is visible and reminds itself to them and also their
clients / bosses, who ask about those mistakes as they see these as well.
When we moved over to first SQL-Ledger and then LedgerSMB, this was the big
relief and accountants are much more relaxed and happy persons because they
know it's ok to make mistakes and fix them. And the best... nobody knows
that there even was a mistake.
Practical reasons:
Clients change their minds about order size, products, ask for additional
discounts, want different wording for services etc etc. Today I just change
the invoice according to their wiches and I do it in LedgerSMB. Then
resend. If this would not be possible I would have to use Word or
LibreOffice and remake the invoice there as client wants one clear invoice.
And yes, clients even want to change invoice receiving company after they
have paid it (as private person).
Another big one:
I have developed a script for 1.2 version which generates for me .csv file
which I upload to Estonian Tax Authorites. It includes invoice information
both sales and purchases with partners where we have had more than 1000 eur
worth of invoicing in a given month. It must include also credit invoices,
so total might be less than 1000. There are some other rules to follow as
well. It means I cannot have random back and forth invoicing in the system
or this report would include them which by the end of day means I would
need to do this report manually or check it manually line by line as I
cannot upload information about invoices which actually didn't happen.
Estonian Tax Authorites check that both parties declare the same
information and it would not match if I have there some voided invoices etc.
And if all this changing means that inventory is messed up in the end, so
be it... so far I have made once a year on 31st of December a correction
into ledger based on the inventory report value and the difference in
balance sheet. So it matches at this point.
Also from regulatory point of view... we are talking about small / medium
companies... trust level between people is very high, so we are not afraid
of fraud by employees. Also I have nightly backups and few times a year
when somebody really messes up something I restore the old copy and
compare... and find the mistake.
>From Estonian Tax Authorities perspective... they have never asked for
audit log or something like that. Just the list of invoices which include
VAT, or whats inside cash account. That's pretty much it. Banks want
balance sheets and income statements. Nobody really cares how many mistakes
there were or how they got corrected.
I understand this might not be the case in all countries, but we need a
stress free working environment which is flexible and allows correction of
everything as needed.
Before using SQL-Ledger / LedgerSMB I used HansaWorld and back then there
was no way to correct changes... only way was to make a text backup copy
and then search from there where the mistake is and correct and then
reimport the backup copy... with bigger database it toke like a day or
more... and I had to do it couple of times. I had enough, that's why we
changed. Nowadays it's much easier with HansaWorld as well because I can
give changing rights to a specific user who can open old documents, change
them and close them. Yes this person needs to know what he or she is doing
and correct manually some other things as well, so everything balances but
once You learn what needs to be done, it's doable.
I really hope this helps the developers and You will develope some
userfriendly way to make changes into existing documents, so I can finally
upgrade from 1.2 to a newer version.
All the Best,
Peeter Pärtel
2016-05-18 18:38 GMT+03:00 Erik Huelsmann <ehu...@gmail.com>:
> Hi Peeter,
>
> On Wed, May 18, 2016 at 4:51 PM, Peeter Pärtel <pee...@sigma.ee> wrote:
>
>> Hi Raido,
>>
>> I'm in progress on translating LedgerSMB to Estonian. As I have other
>> commitments right now, it's on pause.
>>
>
> Wel, maybe the two of you can get the translation done together? If one
> knows some of the terms and the other has some time to go over the strings,
> that might make it a lighter effort for both?
>
>
>> First I just added to 1.4 translation all I have used for 1.2
>> translation. There is a lot of new things in 1.4 and I don't have a working
>> 1.4 right now.
>>
>> *For others: Did I understand correctly that in 1.3 and 1.4 and 1.5 I
>> cannot change documents once they are saved? If it is so, it seems I'm
>> stuck with 1.2, as this is a must have functionality for us.*
>>
>
> Can you explain your workflow and the reason that this is the case? I'm
> trying to understand the reasons why people would not be able to migrate to
> the new versions. One reason is that the newer versions are technically a
> *lot* more sound than 1.2 and before. If nobody is going to use that
> effort, it's simply been a waste of time (not your fault!).
>
> As you can understand, it's pretty important to us to understand why you
> think you can't do without editing of transactions. In what situations do
> you normally edit transactions? How often is that (as compared to how often
> you enter transactions, of course!) (I stepped in at 1.3.0 and make my
> share of mistakes, but have worked without transaction editing from day one
> -- and survived :-) so I need a bit of help here).
>
> Thanks for taking the time to help us improve the software and make it
> useable for you!
>
>
> --
> Bye,
>
> Erik.
>
> http://efficito.com -- Hosted accounting and ERP.
> Robust and Flexible. No vendor lock-in.
>
>
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