Paula, I am not suggesting this is right for everyone, however, it's just the way that suits me after 20+ years of hard research. Everything I get is filed, whether it is a digital image on hard disk, photograph, hard copy of Birth Certificates, etc., or anything else. All folders have a number, whether in a filing cabinet, computer hard drive, three ring binders, or archival boxes. Each file, document, photograph, digital image, etc. is filed in a numbered folder. An Excel Spreadsheet acts as the Master Index. Locations are things like filing cabinets, computer hard drives, three ring binders, etc. The Excel Spread records the Surname, Given names of the individual, along with the location number, folder number, and document number within that folder, along with a description of what that document is.
I also have a column in each record row for Search tags to help in locating a particular document. Using this system, it really makes no difference where a document is filed. I can easily find it by Searching the Master Index in Excel, going to the location and retrieving the document. Charles From: Lisa Gorrell [mailto:[email protected]] Sent: Wednesday, August 31, 2011 4:59 PM To: [email protected] Subject: Re: [LegacyUG] Source Name Filing System Paula, I use surname file folders. When I file the census based on head of household for that family. If there are two family members on the page, I make a copy to put into that family's folder. The reason I do this, is so I can "see" everything that I have on that family. I only keep the file/hard copy in the folders, and do not link them to the software. I haven't completely decided on my file organization and do not want to re-link if I decide to move a file to another folder. Lisa Gorrell On Wed, Aug 31, 2011 at 7:56 AM, Paula Ryburn <[email protected]> wrote: Just re-read many posts in the archives, but still have one issue pertaining to how to organize files in folders (digital or hard-copy). This question is for those of you who organize your folders by surname, not by document type. How have you "filed" your census images/transcriptions/data? I have cases where not only do two brothers (same surname) live near enough to be on the same page, but also where several families that are related (if not at the time of that census, then later when one's son married another's daughter) are on the same page (different surnames). Do you keep a copy of each in each family's folder? I'm about to start an "organization" project and would welcome your quick input on this question. --Paula in Texas Researching: Adair Baker Beasley Benson Betz Bigley Blagrave Burton Chapman Clement Clough Coppernoll Costine Daulton Dinwiddie Doody Ellis Exline Field Floran Floyd Gates Goodale Gordon Gump Hale Harbaugh Hind Hopkins Hughes Hurdle Jones Klein Koyle Laswell McDonald Misner Passwaters Pelton Roberts Roche Ryburn Short Singer Sullivan Weller Williams Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
