I do the same with photos, grouping digital images into folders based upon whether the subject is people, buildings, cemeteries, etc. When the photo is attached, I add a FileID that matches the file name. Doing this with photos allows me to have only 1 copy of a group photo that I can attach to each person in the photo.
Geoff may not have been recommending any one system over another that was presented by Legacy users but he did make them known to everyone else. Mary From: Paula Ryburn [mailto:[email protected]] Sent: Wednesday, August 31, 2011 12:03 PM To: [email protected] Subject: Re: [LegacyUG] Source Name Filing System What about files (mainly photos) that are not sources? Will look in News archives, thx. Tho I suspect Geoff will not be recommending any filing structure that is outside of C:\Legacy ;) --Paula in Texas Researching: Adair Baker Beasley Benson Betz Bigley Blagrave Burton Chapman Clement Clough Coppernoll Costine Daulton Dinwiddie Doody Ellis Exline Field Floran Floyd Gates Goodale Gordon Gump Hale Harbaugh Hind Hopkins Hughes Hurdle Jones Klein Koyle Laswell McDonald Misner Passwaters Pelton Roberts Roche Ryburn Short Singer Sullivan Weller Williams _____ From: M. Brenzel <[email protected]> To: [email protected] Sent: Wed, August 31, 2011 10:19:23 AM Subject: Re: [LegacyUG] Source Name Filing System When I attach a document to the source detail, I add a FileID that matches the file name without the file extension. My system was presented a few years ago by Geoff. It should be in the Legacy News archives. Sent from my iPad On Aug 31, 2011, at 11:12 AM, Paula Ryburn <[email protected]> wrote: Thanks, Mary. I've been wrestling with how to sort/file things, and I really like doing it by surname, so I can see everything for each family (and it matches the 'color' approach). It seems my census data is the only thing that doesn't always fall neatly into a particular family. So, I'm not (yet) willing to abandon a surname approach. Do you use a file ID or something to help you find it when you need it? Or do you just look at things from within Legacy? (There is a very real possibility I am over-analyzing this! lol) --Paula in Texas Researching: Adair Baker Beasley Benson Betz Bigley Blagrave Burton Chapman Clement Clough Coppernoll Costine Daulton Dinwiddie Doody Ellis Exline Field Floran Floyd Gates Goodale Gordon Gump Hale Harbaugh Hind Hopkins Hughes Hurdle Jones Klein Koyle Laswell McDonald Misner Passwaters Pelton Roberts Roche Ryburn Short Singer Sullivan Weller Williams _____ From: M. Brenzel <[email protected]> To: [email protected] Sent: Wed, August 31, 2011 10:04:18 AM Subject: Re: [LegacyUG] Source Name Filing System Filing by document type eliminates the need for duplicate copies of both paper and digital documents. Using a generic file name also helps in that regard. In other words, don't put any surnames or other specific details in the file name. I have been doing that for years and have had no problems with my system. Mary Sent from my iPad On Aug 31, 2011, at 10:56 AM, Paula Ryburn <[email protected]> wrote: Just re-read many posts in the archives, but still have one issue pertaining to how to organize files in folders (digital or hard-copy). This question is for those of you who organize your folders by surname, not by document type. How have you "filed" your census images/transcriptions/data? I have cases where not only do two brothers (same surname) live near enough to be on the same page, but also where several families that are related (if not at the time of that census, then later when one's son married another's daughter) are on the same page (different surnames). Do you keep a copy of each in each family's folder? I'm about to start an "organization" project and would welcome your quick input on this question. --Paula in Texas Researching: Adair Baker Beasley Benson Betz Bigley Blagrave Burton Chapman Clement Clough Coppernoll Costine Daulton Dinwiddie Doody Ellis Exline Field Floran Floyd Gates Goodale Gordon Gump Hale Harbaugh Hind Hopkins Hughes Hurdle Jones Klein Koyle Laswell McDonald Misner Passwaters Pelton Roberts Roche Ryburn Short Singer Sullivan Weller Williams Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
