Kathy
>From View->MasterList->Location, sort it as best you can (probably the >right-to-left), then Options->Print->Location List, then Create PDF. In the >PDF you’ve created, you can search (ctrl-F) for each of the Angus records. >Though I’m not sure this will be any easier than just going through the list >sequentially and standardizing the format of each entry, then getting a decent >sort to resolve duplication and other issues on a grouped basis. The latter >is the approach I used when I did mine a couple of years ago and I had double >or triple the number of locations you have. For US locations, there is the >Options->Expand/Contract Location Parts to do the final cleanup on state names >and the country part. One more option I just remembered. Search->Search and Replace, on the Find Where pull down select Lists-Location, for Find What enter angus, for Replacement Text enter Angus, Scotland, click Start. You’ll get a pop-up window showing the first occurance found and the result of the replacement and give you the option to complete the change or skip it (also can choose to replace all with no further confirmations or cancel the operation entirely). I used this to remove the word County from all my county names (among other things). From: Kathy Thompson [mailto:[email protected]] Sent: Sunday, November 10, 2013 10:34 PM To: [email protected] Subject: Re: [LegacyUG] Search for all people in one county 2,943 Kathy On 11/11/2013, at 2:26 PM, Bruce Jones <[email protected]> wrote: Your example helps to see your problem. Just curious, how many locations do you have in total? On Sun, Nov 10, 2013 at 8:17 PM, Kathy Thompson <[email protected]> wrote: I do understand that Bruce, but when I first started I would simply put in (as examples) Angus Brechin angus (complete with no capital and no comma) Angus Scotland (again, complete with no comma) so you see, I can't very well sort like the program can do because Angus isn't going to come up in the first position if there are no commas there Hence I need a search feature to help me find all of these stray locations so that I can actually get things organised and standardised. On 11 November 2013 14:06, Bruce Jones <[email protected]> wrote: Kathy, When they say to "standardize" your location, it doesn't mean they have to have a specific number of positions, just that they need to be entered in a consistent manner; i.e. either from smallest to largest or from largest to smallest, regardless of the number of positions. So, If you have locations entered as follows: Sublimity, Marion, Oregon, USA Marion, Oregon, USA Oregon, USA Salem, Marion, Oregon, USA 123 Anystreet, Sublimity, Marion, Oregon, USA they are consistently entered from smallest to largest. Then, go to "View", "Master Lists", "Location" Click on "Sort" Click on "Right to Left" on Direction of Sort Then they will be listed as USA, Oregon USA, Oregon, Marion USA, Oregon, Marion, Salem USA, Oregon, Marion, Sublimity USA, Oregon, Marion, Sublimity, 123 Anystreet So, all the Oregons will be together, all the Marions will be together, all the Sublimitys will be together etc. This may or may not help you, but I wanted to make sure you understood what is being said. On Sun, Nov 10, 2013 at 4:21 PM, Kathy Thompson <[email protected]> wrote: Michele - to get my locations consistent, I need to be able to find the locations in the first place. I am not good with geography, never have been, never will be. To ensure I don't "stuff up" I need to do all of one place at the one time - in other words, I need to do all the Angus places at once, then move on to Fife, then move to Perthshire, and then eventually move to Oklahoma, and so on. Given that only the USA uses 4 parts to their place names, and all of my other locations are 3 part or have "extras" like suburbs or cemetery names, sorting them according to fields isn't working for my current location database. Right now I'm ready to give up on this aspect of standardisation because it's just way too complicated and difficult to work out how best to standardise everything in a way that makes sense and looks good - ie no , , gaps just because my family doesn't live in America. Regardless of the above though, putting in a search field for "Any Place" will also allow me to search for (as an example) Individual > Any date > Contains > 1900 Individual > Any Place > Contains > Angus and get a result list of only those people who are recorded as living in Angus in 1900, regardless of how standard or non-standard my locations list is. On 11 November 2013 10:06, Michele/Support <[email protected]> wrote: Kathy, If you have your locations entered in a consistent manner (Legacy is a true database program that uses fields) the sort feature is great and it is fast. The only time you would have a problem with the sort is if you don’t enter your locations in a consistent manner. Even though it would be a lot of work initially you might want to go through all of your locations and get them changed over to the standard format. The good news is, the changes are global. You can also combine locations if you have two identical locations entered differently. Once you have your locations in Legacy this way you will be able to manipulate your data more efficiently. One hint, as you get each location "cleaned up" you can tag it so that whenever you go back to work on the locations again, you will know exactly which ones have been done and which ones haven’t. Another hint, you might want to go ahead and put in short locations at the same time and check the geocoding. When I switched from FTM to Legacy in 2005ish I had to do this. At that time FTM had no way to check the locations like Legacy did/does (FTM might now, I have no idea) so I had my locations entered every which way. It took some time but it was well worth the effort. Once it was cleaned up it was no problem because then I entered the locations the correct way. Michele Technical Support [email protected] http://www.LegacyFamilyTree.com From: Kathy Thompson [mailto:[email protected]] Sent: Sunday, November 10, 2013 6:38 PM To: [email protected] Subject: Re: [LegacyUG] Search for all people in one county What a convoluted time consuming way that could easily be solved using one simple search for "Individual > Any Place > Contains > Angus" that I can think print out a list of names from and the whole process is over and done with in 2 minutes tops. I'm glad that some people have been able to keep there Locations list in an organised way so that they can simply sort it and get all the Angus locations together - why do you think I need to have an "Any Place" search ability? So I can get my locations sorted and organised and standardised. (As well as other reasons) I've just spent 10 minutes tying to find all my Angus locations as you suggested - I doubt I even have half of them yet - because of the non-standard way the locations have been entered over time If I have to do this for every single possible location - I'll go stark raving nuts! Please Legacy, just add in a "Any Place" option for the search and you wont have people getting frustrated like I am. (Yes, I've submitted a feature request) On 11 November 2013 07:52, Brian/Support <[email protected]> wrote: View > Master Lists > Location The sort options are on that screen using the sort button That is also where both Michele and I gave you a way to find those using the locations. Michele by selecting each in turn and I by using CTRL-Click with the mouse to select every location containing Angus County then, with all the locations selected use the Option Button (Not the List Option Button) to select Show list. That will show everyone using the selected locations which is what you are looking for. Brian Customer Support Millennia Corporation [email protected] http://www.LegacyFamilyTree.com We are changing the world of genealogy! When replying to this message, please include all previous correspondence. Thanks. On 10/11/2013 4:46 PM, Kathy Thompson wrote: > This is what I want to do > >> If you want everyone in Angus (in the county and within towns in that >> county) you can still do it using the Master Location List. Just sort your >> list so that all of the Angus locations are together and then it is easy to >> look at each list and tag them. It doesn’t take long at all because under >> each location you can select List Options and then Tag Everyone in List. It >> takes about 2 seconds for each location. > > But I cant do this because I can't search the location list for only the > Angus locations. > And there is no way that I can recall all of the Angus locations I've entered > You say I can sort the locations list? > Maybe someone need to tell me how to do that, because I can't figure that out. > Also, given that I do not have empty fields in my locations , ie "Oathlaw, , > Angus, Scotland", I just have "Oathlaw, Angus, Scotland" is this going to > affect any sorting process? > And no, I do not want o have the extra , , in all of my locations when they > are not needed. > > > Kathy > > On 10/11/2013, at 10:40 PM, "Michele/Support" <[email protected]> > wrote: > >> So you are wanting to find people that are listed in a county but not listed >> in that same county if they are listed in a specific town? In other words, >> you only want to see those listed in Angus, Scotland and not anyone that is >> listed in a specific town in Angus? >> >> I would do that in the Master Location list. All you have to do is find the >> entry that is only , Angus, Scotland and tag those people. >> >> If you want everyone in Angus (in the county and within towns in that >> county) you can still do it using the Master Location List. Just sort your >> list so that all of the Angus locations are together and then it is easy to >> look at each list and tag them. It doesn’t take long at all because under >> each location you can select List Options and then Tag Everyone in List. It >> takes about 2 seconds for each location. >> >> >> Michele >> Technical Support >> [email protected] >> http://www.LegacyFamilyTree.com >> >> From: Kathy Thompson [mailto:[email protected]] >> Sent: Saturday, November 9, 2013 9:50 PM >> To: [email protected] >> Subject: [LegacyUG] Search for all people in one county >> >> Does anyone know if there is a simple way to search for all the people who I >> have recorded as living in one county (or state or even country)? >> >> I am finding that as I get more into the filling out of minute details, I am >> needing to collate together all of the people who lived in a certain county >> or state. >> And as a person might be located somewhere for an event other than a birth >> death or marriage, a three tiered search repeated dozens of times is not >> helpful when trying to cover any one of a multitude of event possibilities. >> I need to be able to collect everyone who has a county or state (or even as >> wide as a specific country) listed for me as a result of a single search >> return. >> I know that we can do an "Any date" search, but I can't see an "Any place" >> search. >> This kind of search is not possible by going to "locations" as that will >> only show people in specific towns, or other locations as specifically >> entered, it can not show me everyone who I have recorded as living in Angus >> Scotland (for example), it will show me Oathlaw Angus Scotland, or Brechin >> Angus Scotland, but not Angus Scotland (unless I have entered that location >> for someone without a more specific town, but even then it's only for that >> one or two people, not the possibly 150 who lived in Angus Scotland) >> >> I've submitted this as a feature request, but since we are unlikely to get >> any minor updates before Legacy 8 comes out, and this request might not even >> come out in the first few minor updates after that, I still need to find all >> of the people in one county in a quick and easy manner. >> >> Aside from the repeated searches with different criteria, is there ANY way I >> can do this with a minimum of fuss and bother? >> >> Thanks >> >> >> Legacy User Group guidelines: >> http://www.LegacyFamilyTree.com/Etiquette.asp >> Archived messages after Nov. 21 2009: >> http://www.mail-archive.com/[email protected]/ >> Archived messages from old mail server - before Nov. 21 2009: >> http://www.mail-archive.com/[email protected]/ >> Online technical support: http://www.LegacyFamilyTree.com/Help.asp >> Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on >> our blog (http://news.LegacyFamilyTree.com). >> To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp >> >> >> Legacy User Group guidelines: >> http://www.LegacyFamilyTree.com/Etiquette.asp >> Archived messages after Nov. 21 2009: >> http://www.mail-archive.com/[email protected]/ >> Archived messages from old mail server - before Nov. 21 2009: >> http://www.mail-archive.com/[email protected]/ >> Online technical support: http://www.LegacyFamilyTree.com/Help.asp >> Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on >> our blog (http://news.LegacyFamilyTree.com). >> To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on > our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
