Hi Marlene, I think you are confusing two different things. Editing the role and adding a note specific to a person with that role?
How you edit a role depends on where you are. From the Name List after you've selected the people and clicked the Select button a dialogue opens where you can assign roles from a drop down list. At the bottom of that list there is an item to Add/Edit Roles - this will take you to a screen where you can edit the Role Name or the Sentence Definitions. On the side of that initial dialogue there is an Edit Role button. This opens a screen where you can add a note specific to the highlighted person. You can also get to where you can edit the role or the sentences from that screen - from the role box at the top, the bottom item again is Add/Edit Roles. If you start from the Event list of the person sharing the event, when editing that event you can click the Share Event and get to the same screen OR you can click the Edit Event Definition button near the bottom of the Edit Event screen and on a tab you'll find a list of the Roles and if you highlight one and click Edit Role you can edit the role name and the Share Event Sentences. You might start from the person you've shared the event with. In their Event List, you'll see the Events Shared from someone else with a symbol before them. Highlight and click Edit Event and you'll be where you can add Notes. Hope that's not more confusing. Cathy Marlene Williamson wrote: > > I like to add a note to the folk sharing an an event but I keep getting > error messages.. > > Here is the text from the Help file > > Select from the Name List > The Name List appears with a column of checkboxes along the left side of > each name. Select the desired person or people by clicking on the > appropriate checkboxes and then click Select. All the selected > individuals are added to the Shared List. You can then change their > roles by clicking on each person in the list and then clicking the down > arrow in the Role column and choosing or adding the desired role. If > you want to add notes or comments or you want to change the default > event sentence for a particular person, highlight the person and click > Edit Role. (See Share Event With Another Person<hs549.htm>for more > information.) > > But when I add a person by selecting them, I can change the role from > the drop down list, but I cannot go to Edit Role - I get the error > message that says "Sorry, you cannot view the event sharing list since > this screen is already open". I don't want to view the list - I want to > edit the role - actually add a note . > Any suggestions? > > kind regards > Marlene > NZ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://support.legacyfamilytree.com Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
