Sorry for the delay of this proposal. It seems all were in favor of this
move, and the pilot lists have been working fine, so let's go for it. I
propose we do this one list at a time, starting with this one
(matterhorn@).
I would like to start the migration next Wednesday, Feb 13 at the end of
the west coast day (starting around 3pm PST). I have the new list set up
and ready to go at [email protected] (note the domain name
change). Here's a rough order of the steps that will happen:
1. Jaime will send a list of all mailman [email protected]
subscribers to Michelle at 3pm
2. Michelle will subscribe all of these members to [email protected]
3. Michelle will add an auto-reply to the mailman list, alerting people
the the list is no longer active, with information pointing to the new list.
4. Michelle will activate "emergency moderation" on the mailman list and
close off any new subscriptions. This way no messages will accidentally
go to the old list.
5. Michelle will send a notice to both lists, letting you all know the
transition is complete.
Have I missed anything? Jaime, are you available at that time? We'll
note any rough points in the transition process, and incorporate lessons
learned into the next phase of migrating matterhorn-users@ and
community@. I propose we plan on migrating those lists the following
week, possibly 2/19. That is, unless anyone feels we should just get it
over with all at once, and move those 2 lists the following day, Feb 14,
assuming all goes well.
Thanks!
Michelle
On 11/26/2012 11:36 AM, Michelle Ziegmann wrote:
Hello everyone - sorry to cross-post, but this proposal concerns all
Opencast mailing lists.
The Opencast board and Matterhorn committers have been piloting the
use of the service Google Groups for Business under a Google Apps
Opencast instance. Finding the service to work very well - with the
exception of 1 known issue (see below) - we would like to proceed and
migrate all of Opencast's mailing lists to this new service beginning
in December.
The benefits gained from moving to Google Apps for our mailing lists are:
- No organization needs to maintain a mailing list server, or
contribute a systems administrator to maintain it (this has been an
issue)
- Better list management tools and features, improved spam control
(makes Michelle happy)
- Ability for users to create and subscribe to a single thread, as
opposed to having to join a list in order to ask a question (the
requirement to subscribe to a list in order to ask a support question
is a barrier for some)
- Ability for users to respond to old posts (people try to do this
frequently through Nabble, but it doesn't usually work)
- Integrated mailing list and archive (the Nabble archive confuses
several people each week)
Known Issue: If your email address is managed under a different
instance of Google Apps, you may not be able to subscribe to an
Opencast mailing list with that email address. For example,
@berkeley.edu email is now managed through Google Apps, and I cannot
subscribe [email protected] to an Opencast mailing list on
Google. I believe this is because Berkeley has not enabled Google
Groups in their Google instance (I can subscribe with a different
Google-managed email address in which Groups has been enabled), so not
all Google-managed email addresses may experience this problem. The
workaround is to subscribe under a different email address or ask your
Google Apps administrators to enable Groups.
The other big change you should be aware of is that the domain name
for the mailing lists will change. We have been slowly moving away
from our original opencastproject.org domain toward the more recently
acquired opencast.org, since Opencast is more than a single project. So
[email protected] will become [email protected]. Less
typing is a good thing, but will take some time before we all get our
autocompletes updated.
The migration effort will involve setting up the mailing lists and
adding all current mailing list subscribers to the Google groups. The
old mailing lists will remain active for some time during the
transition, but will include a reminder to discontinue using the old
lists. We could possibly also set up old posts to forward to the new
list automatically. Any suggestions for a smoother transition are
appreciated. At some point, we also need to consider what to do about
the old Nabble archives. We will start building a new archive in our
Google instance, so Nabble will soon become irrelevant, redundant and
confusing to keep around - a discussion for another day though I think.
If you have any concerns or comments about the migration to Google
Apps/Google Groups, please let us know ASAP. I hope to initiate the
migration effort during the month of December, as long as there are no
concerns raised by the community.
Thanks!
Michelle
--
Michelle Ziegmann PMP
Technical Project Manager
Educational Technology Services
University of California Berkeley
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