Hello I am trying to work out how to re-structure my MLO data in order to apply GTD principles better.
I have pulled together all my stuff to be done (i.e. Tasks & Projects) and put it into MLO folders with the following names: A. "SOMEDAY MAYBE" list ==> my list of things I may or may not do B. "NOT YET" list ==> a smaller list of things I will definitely do but not just yet C. "DO ASAP" list ==> (the list of live things I need to do As Soon As Possible) D. "DELEGATED / TICKLER" list ==> This is stuff I have put into the future (using the Start Date) However it is really a 2 Dimensional problem because I also have various "Areas of Life": 1. WORK ==> My professional work 2. PERSONAL ==> Domestic/personal administration (includes sport / health / hobbies etc) 3. FAMILY BUSINESS ... and it would be quite nice to separate these Areas of Life visually. Obviously my "stuff" (i.e. Tasks & Projects) will tend to stay within whatever "Area of Life" I have allocated them. However my problem is that as my individual tasks & projects are likely to change what you might call "execution status" frequently and therefore they need to *move very easily* between lists A. B. C. and D. So I am trying to work out what is the best folder structure.... Should I have a folder structure that looks like this: (?) \ WORK \ WORK \ A. "SOMEDAY MAYBE" list \ WORK \ B. "NOT YET" list \ WORK \ C. "DO ASAP" list \ WORK \ D. "DELEGATED / TICKLER" list \ PERSONAL \ \ PERSONAL \ A. "SOMEDAY MAYBE" list \ PERSONAL \ B. "NOT YET" list \ PERSONAL \ C. "DO ASAP" list \ PERSONAL \ D. "DELEGATED / TICKLER" list \ FAMILY BUSINESS \ \ FAMILY BUSINESS \ A. "SOMEDAY MAYBE" list \ FAMILY BUSINESS \ B. "NOT YET" list \ FAMILY BUSINESS \ C. "DO ASAP" list \ FAMILY BUSINESS \ D. "DELEGATED / TICKLER" list It's just that it seems quite cumbersome. The obvious alternative would be to list the status as the folder in the root \ A. "SOMEDAY MAYBE" \ \ A. "SOMEDAY MAYBE" \ WORK \ A. "SOMEDAY MAYBE" \ PERSONAL \ A. "SOMEDAY MAYBE" \ FAMILY BUSINESS \ B. "NOT YET" \ \ B. "NOT YET" \ WORK \ B. "NOT YET" \ PERSONAL \ B. "NOT YET" \ FAMILY BUSINESS \ C. "DO ASAP" \ \ C. "DO ASAP" \ WORK \ C. "DO ASAP" \ PERSONAL \ C. "DO ASAP" \ FAMILY BUSINESS \ D. "DELEGATED / TICKLER" \ \ D. "DELEGATED / TICKLER" \ WORK \ D. "DELEGATED / TICKLER" \ PERSONAL \ D. "DELEGATED / TICKLER" \ FAMILY BUSINESS OR rather than moving stuff between folders in order to move them from list to list, would it be better to use MLO *Flags *to move Projects from list to list, OR use MLO Flags to allocate an area of life? ...and then to create a special "View" for each flag? But if I change the Flag for a MLO project, will all Tasks and sub-projects inherit the same Flag in the same way as they would inherit the same parent folder. - Any suggestions? With thanks J P.S. For completeness, I also use MLO to store things that I will want to review but which are not "actionable". So I also have - REFLECTIVE THOUGHTS list ==> a list of thoughts/principles/ideas that I need to review. Mostly ideas from other people. - REFLECTIVE THOUGHTS list ==> a list of my own new/creative ideas/innovations/inventions ] - REFERENCE list: ==> a list of stuff with no associated plan to action (although this sometimes goes into Evernote instead) P.P.S. Also the topic "Family Business" really breaks down into 3 actual businesses. But to create a folder for each of them, seems like over-kill: \ FAMILY BUSINESS 01 \ FAMILY BUSINESS 02 \ FAMILY BUSINESS 03 So I guess I could possibly use a context flag if I really want to do this, I'm not sure... -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To post to this group, send email to [email protected]. Visit this group at https://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/dc3d156c-0187-43c5-a293-3d2f6a07d914%40googlegroups.com. For more options, visit https://groups.google.com/d/optout.
