Hello, I suggest you keep the first folder structure (area of life), and use contexts for A, B,C. Don't you think that a project can have different tasks with different A, B, C, D status? You could build views grouped by contexts. It would then display your tasks as in your second exemple of folder structure, but you keep a meaningful structure. At the time of entering an action in your system, it may be easier to know if it is relative to work or family, than if it is do asap or someday, imho. For your reflective stuff : you could check the "hide the branch in To-Do" option. You could also make the folder start with a specific sign (like * or #) and build view with a filter "top level folder doesn't start with "*".
Olivier Le dimanche 27 mars 2016 21:10:08 UTC+2, J Smith a écrit : > > > Hello > > I am trying to work out how to re-structure my MLO data in order to apply > GTD principles better. > > I have pulled together all my stuff to be done (i.e. Tasks & Projects) and > put it into MLO folders with the following names: > > A. "SOMEDAY MAYBE" list ==> my list of things I may or may not do > B. "NOT YET" list ==> a smaller list of things I will definitely do but > not just yet > C. "DO ASAP" list ==> (the list of live things I need to do As Soon As > Possible) > D. "DELEGATED / TICKLER" list ==> This is stuff I have put into the > future (using the Start Date) > > > However it is really a 2 Dimensional problem because I also have various > "Areas of Life": > > 1. WORK ==> My professional work > > 2. PERSONAL ==> Domestic/personal administration (includes sport / health > / hobbies etc) > > 3. FAMILY BUSINESS > > ... and it would be quite nice to separate these Areas of Life visually. > > > Obviously my "stuff" (i.e. Tasks & Projects) will tend to stay within > whatever "Area of Life" I have allocated them. However my problem is that > as my individual tasks & projects are likely to change what you might call > "execution status" frequently and therefore they need to *move very > easily* between lists A. B. C. and D. > > So I am trying to work out what is the best folder structure.... > > Should I have a folder structure that looks like this: (?) > > \ WORK > \ WORK \ A. "SOMEDAY MAYBE" list > \ WORK \ B. "NOT YET" list > \ WORK \ C. "DO ASAP" list > \ WORK \ D. "DELEGATED / TICKLER" list > > \ PERSONAL \ > \ PERSONAL \ A. "SOMEDAY MAYBE" list > \ PERSONAL \ B. "NOT YET" list > \ PERSONAL \ C. "DO ASAP" list > \ PERSONAL \ D. "DELEGATED / TICKLER" list > > \ FAMILY BUSINESS \ > \ FAMILY BUSINESS \ A. "SOMEDAY MAYBE" list > \ FAMILY BUSINESS \ B. "NOT YET" list > \ FAMILY BUSINESS \ C. "DO ASAP" list > \ FAMILY BUSINESS \ D. "DELEGATED / TICKLER" list > > > It's just that it seems quite cumbersome. > The obvious alternative would be to list the status as the folder in the > root > > > \ A. "SOMEDAY MAYBE" \ > \ A. "SOMEDAY MAYBE" \ WORK > \ A. "SOMEDAY MAYBE" \ PERSONAL > \ A. "SOMEDAY MAYBE" \ FAMILY BUSINESS > > \ B. "NOT YET" \ > \ B. "NOT YET" \ WORK > \ B. "NOT YET" \ PERSONAL > \ B. "NOT YET" \ FAMILY BUSINESS > > \ C. "DO ASAP" \ > \ C. "DO ASAP" \ WORK > \ C. "DO ASAP" \ PERSONAL > \ C. "DO ASAP" \ FAMILY BUSINESS > > \ D. "DELEGATED / TICKLER" \ > \ D. "DELEGATED / TICKLER" \ WORK > \ D. "DELEGATED / TICKLER" \ PERSONAL > \ D. "DELEGATED / TICKLER" \ FAMILY BUSINESS > > > OR rather than moving stuff between folders in order to move them from > list to list, would it be better to use MLO *Flags *to move Projects from > list to list, > OR use MLO Flags to allocate an area of life? > ...and then to create a special "View" for each flag? > > But if I change the Flag for a MLO project, will all Tasks and > sub-projects inherit the same Flag in the same way as they would inherit > the same parent folder. > > - Any suggestions? > > With thanks > > J > > > > P.S. > > For completeness, I also use MLO to store things that I will want to > review but which are not "actionable". So I also have > > - REFLECTIVE THOUGHTS list ==> a list of thoughts/principles/ideas that > I need to review. Mostly ideas from other people. > > - REFLECTIVE THOUGHTS list ==> a list of my own new/creative > ideas/innovations/inventions ] > > - REFERENCE list: ==> a list of stuff with no associated plan to action > (although this sometimes goes into Evernote instead) > > > > P.P.S. > Also the topic "Family Business" really breaks down into 3 actual > businesses. But to create a folder for each of them, seems like over-kill: > \ FAMILY BUSINESS 01 > \ FAMILY BUSINESS 02 > \ FAMILY BUSINESS 03 > So I guess I could possibly use a context flag if I really want to do > this, I'm not sure... > > > > > > > > > > > > > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To post to this group, send email to [email protected]. Visit this group at https://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/fb686ea3-ef66-420c-9c06-538120ef883d%40googlegroups.com. For more options, visit https://groups.google.com/d/optout.
