Regarding having too many tasks: I was getting messages from MLO telling me I had too many tasks. Now I use a separate MLO file for each year: 2018, 2019, 2020 etc.
On Fri, Jun 7, 2019 at 8:11 AM Susannah <[email protected]> wrote: > Thanks. I haven't had much luck with the app bc I have too many tasks. I > need to do a major cleanup before that will work for me. Or I need to > change the view to only show active actions on in progress projects. That > would probably be the easiest. When it shows all of my routines and tasks > that are available to be done at anytime it becomes unusable. My contexts > need to be revamped too. I followed suggestions and they just don't work > for me. > Susannah > > > On Thursday, June 6, 2019 at 9:21:10 AM UTC-4, lewy wrote: >> >> If you are using mobile version, there is a today view to help visualize >> tasks whether that day is over or under scheduling. >> >> Regards, >> LEW >> >> On Monday, 3 June 2019 17:46:55 UTC+8, Susannah wrote: >>> >>> Thanks I will try this approach for now. I need to update my tasks >>> first and move a bunch to next up. I missed a few reviews and I have way >>> too many active tasks now. I don't think any view will help until I can >>> get the number under control. >>> >>> On Saturday, June 1, 2019 at 8:59:54 AM UTC-4, wa wa wrote: >>>> >>>> What about using advanced view to show the tasks in a date range? I >>>> have a view set up for the next 7 and 30 days. >>>> >>>> On Tuesday, May 28, 2019 at 2:48:13 PM UTC-5, Susannah wrote: >>>>> >>>>> Thanks Dwight for the explanation. That all makes sense. I am more >>>>> just looking for a more visual display of my tasks. If I need something >>>>> more than that I would use Microsoft project. In list views I have a >>>>> really hard time seeing how badly I am over scheduling myself on one day >>>>> and underscheduling on the next. I use the word scheduling loosely here. >>>>> If I had something like David Timpe mentioned I think that would help >>>>> tremendously to better see my work. I have tried using Kanban flow along >>>>> with MLO and it works pretty well except for having things in more than >>>>> one >>>>> place. >>>>> Susannah >>>>> >>>>> >>>>> On Friday, May 24, 2019 at 10:43:01 AM UTC-4, Dwight wrote: >>>>>> >>>>>> Hi, Susannah, your suggestion of providing a *Gantt chart view *in >>>>>> MLO has been popular. I'd like to discuss *some of the factors that >>>>>> could make this into a high-cost low-benefit feature.* >>>>>> >>>>>> If all you were looking for is a task list with horizontal bars >>>>>> showing start date and due date, that's probably available at a moderate >>>>>> cost. But I suspect that most if not all of the people asking for this >>>>>> are >>>>>> actually hoping for much more - I believe that you will be disappointed >>>>>> with a simple Gantt view unless MLO also provides project management >>>>>> features such as resource balancing and dynamic rescheduling. >>>>>> >>>>>> Let's start with dates. If you follow anything like the GTD >>>>>> methodology for task management, you are not using MLO's Start and Due >>>>>> dates for anything like the date you plan to start and finish the task. >>>>>> Start is the earliest date on which you could start the task, and Due is >>>>>> the date after which the task can no longer be done or is no longer >>>>>> meaningful. For example, if I want to buy tickets to the opera, I might >>>>>> put >>>>>> the date they go on sale as the start and the date of the performance as >>>>>> the Due - If I have not bought them yet on the day after the performance >>>>>> there's no point in doing it now. So maybe they are on sale for three >>>>>> months, that does not mean that the duration of this task is three >>>>>> man-months. Also, you could have a large and complex set of interrelated >>>>>> tasks with complex dependencies, some of which could be running behind >>>>>> schedule, and none of that makes the tickets go on sale any sooner or >>>>>> causes a delay in the performance. MLO is very good at handling >>>>>> dependencies but it does so by managing the active/inactive status of >>>>>> each >>>>>> task. Suppose I am buying the tickets for a group who want to go to the >>>>>> opera together, so I have to put in my order for the tickets, confirm the >>>>>> they are available, then collect money from all of the people, pay for >>>>>> and >>>>>> pick up the tickets, and distribute them. Suppose that takes a month to >>>>>> complete. That means that I really should buy them no later than a month >>>>>> before the performance. MS Project would reschedule the "buy tickets" >>>>>> task >>>>>> to be due a month before the performance. MLO cannot do that because MLO >>>>>> will not reschedule your tasks for you. >>>>>> >>>>>> In order to handle this simple situation MLO would need four dates >>>>>> instead of two - you would add Begin and End which would reflect the plan >>>>>> for when you will actually do this task. MLO would be free to reset the >>>>>> begin and end dates to reflect your dependencies. >>>>>> >>>>>> You would also need to know the actual effort required for each task, >>>>>> usually measured in hours (different from the Effort field, which gets a >>>>>> number between 0 and 100, not clear if it's hours, days or just a >>>>>> relative >>>>>> scale where 100 means "very big"). And you would need to know how many >>>>>> hours per day you have available to work on tasks like this. And which >>>>>> days >>>>>> you work and which days you don't work, like weekends and holidays, >>>>>> including obscure local holidays. You might need to also track all of the >>>>>> other things you spend your work hours on, and all of the people who you >>>>>> will need to help you and their availability. If there are scheduled >>>>>> resources, like conference rooms or bulldozers you may need some way of >>>>>> knowing when and whether they are available. >>>>>> >>>>>> Once MLO can handle all of this, then you need to enter all of this >>>>>> information, and even worse, you have to maintain it - when bad weather >>>>>> or >>>>>> a broken tool or a long phone call from your Mom throw you off schedule >>>>>> you >>>>>> have to remember to update your project plan and see whether the end date >>>>>> changed. That's why most projects that use project management tools >>>>>> effectively have a full time project administrator (different from the >>>>>> project manager) in charge of creating and maintaining project plans and >>>>>> spending little or no time actually working to complete the project. A >>>>>> single person trying to manage tasks on a project management tool usually >>>>>> has an inevitable crisis where you have to choose whether to try as hard >>>>>> as >>>>>> you can to get the project done on time and forget updating the project >>>>>> plan, or spend your time keeping the plan accurate and not actually >>>>>> complete the project. >>>>>> >>>>>> For your nice to have feature of finding the critical path, a MLO >>>>>> would need further enhancement. >>>>>> >>>>>> And this brings me to my primary concern. MLO is in my opinion the >>>>>> absolute top of the line in task management apps with tools and features >>>>>> that bring power and flexibility seen nowhere else. If the MLO developers >>>>>> were to invest in all the things described above, the result would be a >>>>>> passable but primitive project management tool missing most of the >>>>>> advanced >>>>>> features found in the many currently available project management apps, >>>>>> like time tracking to feed payroll, or calculating the cost per value >>>>>> added >>>>>> ratio for each task to allow outsourcing or elimination of nonproductive >>>>>> tasks. There would be little reason for anyone seeking a project >>>>>> management >>>>>> tool to select MLO over the established project management apps, and not >>>>>> much chance that the MLO developers could ever recover their investment >>>>>> in >>>>>> these enhancements. >>>>>> >>>>>> -Dwight >>>>>> >>>>>> On 5/22/2019 7:19 AM, Susannah wrote: >>>>>> >>>>>> Me too on the Gantt view >>>>>> I thought there used to be one on the phone app but I don't see it >>>>>> anymore. Would love one on the desktop version. Would also like a >>>>>> kanban >>>>>> board view but Gantt would be first choice. >>>>>> >>>>>> On Tuesday, May 21, 2019 at 8:04:35 AM UTC-4, Costa G wrote: >>>>>>> >>>>>>> Hi All, >>>>>>> Suggested feature: Gantt chart graphical representation of projects. >>>>>>> In my opinion, MLO has all the infrastructure to implement this: >>>>>>> - Task list >>>>>>> - Dependencies >>>>>>> - Due date >>>>>>> >>>>>>> Tasks do not have to be arranged into hierarchy according to their >>>>>>> dependency. >>>>>>> >>>>>>> What needs to be changed: >>>>>>> Commonly on MSproject, projects are constructed by defining the >>>>>>> following basic data: >>>>>>> 1. Kickoff event >>>>>>> 2. Dependencies between tasks >>>>>>> 3. Duration of each task. >>>>>>> >>>>>>> The most important results of this feature are: >>>>>>> 1. A graphical representation of the project's structure, - the >>>>>>> Gantt chart. >>>>>>> 2. The outcome, - the project's end date, given the task durations >>>>>>> and dependencies. >>>>>>> 3. (nice to have: ) Calculation of the critical path - branch of >>>>>>> the project which is the limiting factor to the completion date. >>>>>>> >>>>>>> >>>>>>> Thanks and hope to see this come to life! >>>>>>> >>>>>> -- >>>>>> You received this message because you are subscribed to the Google >>>>>> Groups "MyLifeOrganized" group. >>>>>> To unsubscribe from this group and stop receiving emails from it, >>>>>> send an email to [email protected]. >>>>>> To post to this group, send email to [email protected]. >>>>>> Visit this group at https://groups.google.com/group/mylifeorganized. >>>>>> To view this discussion on the web visit >>>>>> https://groups.google.com/d/msgid/mylifeorganized/98e3da94-b8c7-4808-865d-ca3b851bc336%40googlegroups.com >>>>>> <https://groups.google.com/d/msgid/mylifeorganized/98e3da94-b8c7-4808-865d-ca3b851bc336%40googlegroups.com?utm_medium=email&utm_source=footer> >>>>>> . >>>>>> For more options, visit https://groups.google.com/d/optout. >>>>>> >>>>>> -- > You received this message because you are subscribed to a topic in the > Google Groups "MyLifeOrganized" group. > To unsubscribe from this topic, visit > https://groups.google.com/d/topic/mylifeorganized/VrkztkGxhjU/unsubscribe. > To unsubscribe from this group and all its topics, send an email to > [email protected]. > To post to this group, send email to [email protected]. > Visit this group at https://groups.google.com/group/mylifeorganized. > To view this discussion on the web visit > https://groups.google.com/d/msgid/mylifeorganized/6d1205a0-1095-4b68-9d6d-f114b2fe8efe%40googlegroups.com > <https://groups.google.com/d/msgid/mylifeorganized/6d1205a0-1095-4b68-9d6d-f114b2fe8efe%40googlegroups.com?utm_medium=email&utm_source=footer> > . > For more options, visit https://groups.google.com/d/optout. > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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