that is a good thought. We've discussed that, but we don't have projects that end like that , tend to more have ongoing things.
i'd love to run a dedupe and and then pitch the extra copies, but then people wouldn't know where to find anything because they wouldn't remember where they put the originals. welcome to the machine. I 'm grateful for all the feedback on this topic and glad to know that I'm not the only one facing some of these challenges. Google.com Learn it. Live it. Love it. On Sun, Dec 5, 2010 at 21:54, Ken Schaefer <[email protected]> wrote: > A couple of things I could think of... > > Implement a product that does disk de-dupe? > > For project related work, incorporate document clean up into the project > shutdown phase - make the manager responsible for putting the final versions > of documents into whatever your master repository is > > Cheers > Ken > > -----Original Message----- > From: Maglinger, Paul [mailto:[email protected]] > Sent: Saturday, 4 December 2010 6:45 AM > To: NT System Admin Issues > Subject: RE: document sprawl > > They ignore the warnings. Been there, done that, got the t-shirt. They > would rather blame their inability to get work done on lack of storage > rather than the fact they didn't clean up all of their old "stuff" to begin > with. This is an old battle. One I'm weary of fighting. > > > > -----Original Message----- > From: VIPCS [mailto:[email protected]] > Sent: Friday, December 03, 2010 4:34 PM > To: NT System Admin Issues > Subject: RE: document sprawl > > We think you can automatically send them warnings when they are close to > their quotas. > > You also have leverage to negotiate with them at that point - an extra 10% > increase in exchange for deleting old files, and you know what the quota was > before, and can tell whether they are fulfilling their end of the agreement. > > Sincerely, > > Jeffrey and Mary Jane Harris > VIPCS > > > -----Original Message----- > From: Maglinger, Paul [mailto:[email protected]] > Sent: Friday, December 03, 2010 5:26 PM > To: NT System Admin Issues > Subject: RE: document sprawl > > Doesn't work. They let them fill up and then gripe that they can't save > their files because the file system is full. > > -----Original Message----- > From: VIPCS [mailto:[email protected]] > Sent: Friday, December 03, 2010 4:14 PM > To: NT System Admin Issues > Subject: RE: document sprawl > > A bit simplistic, but have you considered disk quotas for server file > storage? > > Sincerely, > > Jeffrey and Mary Jane Harris > VIPCS > > > -----Original Message----- > From: Stephen Wimberly [mailto:[email protected]] > Sent: Friday, December 03, 2010 12:17 PM > To: NT System Admin Issues > Subject: Re: document sprawl > > I have attempted to tackle this issue before, I like to call it "encourage > spring cleaning!" but my words always seem to fall on deaf ears. > > Lately every time I bring it up we end up buying more hard drives for the > server! I give up. Maybe I'm just too cheap? > > > > On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown <[email protected]> wrote: > > In regards to email, we were able to establish a retention policy that > > messages in the Inbox, Sent Items, and Deleted Items folders are all > deleted > > after 90 days. Exchange mailbox manager allowed to do that weekly. > > Don't manage other folders. Not perfect, but it helped. > > > > On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer <[email protected]> > > wrote: > >> > >> I'd be interested in a solution to this. Been fighting it for years > >> to no avail, other than running a "data inventory" program (such as > >> TreeSize) > and > >> doing a manual compare. > >> > >> > >> > >> Don't forget all of the email attachments saved along with the > >> original email. > >> > >> > >> > >> J > >> > >> > >> > >> Don Guyer > >> > >> Systems Engineer - Information Services > >> > >> Prudential, Fox & Roach/Trident Group > >> > >> 431 W. Lancaster Avenue > >> > >> Devon, PA 19333 > >> > >> Direct: (610) 993-3299 > >> > >> Fax: (610) 650-5306 > >> > >> [email protected] > >> > >> > >> > >> From: S Powell [mailto:[email protected]] > >> Sent: Friday, December 03, 2010 11:17 AM > >> To: NT System Admin Issues > >> Subject: document sprawl > >> > >> > >> > >> Hello Everybody </Dr. Nick> > >> > >> > >> > >> I'd like to pick your brains about how you deal with document sprawl, > >> I was reading in another thread about how users would use their > >> "Recycle Bin" as their archive. <shudder> > >> > >> we have users that will keep tens of copies of the same document in > >> various locations around their "My Documents"; as well as in tens of > >> locations within our "shared" folders on the network ... > >> > >> > >> > >> User education only goes so far when it comes to "please don't do that" > as > >> they nod and then keep doing it. > >> > >> I think we've moved beyond being nice and we've found ourselves > >> > >> mired in needing a sledgehammer. I'd just like to wrap it in a bit > >> of velvet. > >> > >> > >> > >> Thoughts, Policies, procedures etc, would be helpful in this. > >> > >> > >> > >> TIA > >> > >> > >> > >> ./s > >> Google.com Learn it. Live it. Love it. > >> > >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > >> <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > >> > >> --- > >> To manage subscriptions click here: > >> http://lyris.sunbelt-software.com/read/my_forums/ > >> or send an email to [email protected] > >> with the body: unsubscribe ntsysadmin > >> > >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > >> <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > >> > >> --- > >> To manage subscriptions click here: > >> http://lyris.sunbelt-software.com/read/my_forums/ > >> or send an email to [email protected] > >> with the body: unsubscribe ntsysadmin > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > --- > > To manage subscriptions click here: > > http://lyris.sunbelt-software.com/read/my_forums/ > > or send an email to [email protected] > > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ < > http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ < > http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ < > http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ < > http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ < > http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected] with the body: unsubscribe ntsysadmin
