Phantom index entries

[Murray Moore]

FM 6.0p405
XP Pro Version 2002 Service Pack 2

In my book's index, page numbers are appearing under the Symbols heading; 16, 
18, 24, etc.

I traced each of these numbers to its source index marker, e.g. one of the page 
numbers under the Symbols heading, 34, is the A Year Ago This Month button 
heading on page 34.

On page 34 I deleted and recreated the index marker. But when I updated the 
book and the index, 34 continues to display under Symbols.

On page 34 I deleted the index marker. I updated the book and the index. Not 
only does 16 continue to display under Symbols, but A Year Ago This Month 34 
continues to display under the A heading.

Our IT Dept. head suggested I might have exceeded the maximum size for a FM 
file. I do not think so because I have produced thicker books.

/\/\
Murray Moore
Documentation Department
CSDC Systems Inc.
Mississauga, Ontario



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Re: Phantom index entries

[Frank Stearns]

On Tue, 1 Aug 2006, Murray Moore wrote:


FM 6.0p405
XP Pro Version 2002 Service Pack 2

In my book's index, page numbers are appearing under the Symbols 
heading; 16, 18, 24, etc.


I traced each of these numbers to its source index marker, e.g. one of 
the page numbers under the Symbols heading, 34, is the A Year Ago This 
Month button heading on page 34.


On page 34 I deleted and recreated the index marker. But when I updated 
the book and the index, 34 continues to display under Symbols.


On page 34 I deleted the index marker. I updated the book and the index. 
Not only does 16 continue to display under Symbols, but A Year Ago This 
Month 34 continues to display under the A heading.


Our IT Dept. head suggested I might have exceeded the maximum size for a 
FM file. I do not think so because I have produced thicker books.


Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under Symbols).


About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.


Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.


The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
[EMAIL PROTECTED] mailto:[EMAIL PROTECTED]
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com
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RE: Phantom index entries

[Murray Moore]

-Original Message-
From: Frank Stearns [mailto:[EMAIL PROTECTED]
Sent: Tuesday, August 01, 2006 10:29 AM
To: Murray Moore
Cc: framers@lists.frameusers.com
Subject: Re: Phantom index entries


On Tue, 1 Aug 2006, Murray Moore wrote:

 FM 6.0p405
 XP Pro Version 2002 Service Pack 2

 In my book's index, page numbers are appearing under the Symbols 
 heading; 16, 18, 24, etc.

 I traced each of these numbers to its source index marker, e.g. one of 
 the page numbers under the Symbols heading, 34, is the A Year Ago This 
 Month button heading on page 34.

 On page 34 I deleted and recreated the index marker. But when I updated 
 the book and the index, 34 continues to display under Symbols.

 On page 34 I deleted the index marker. I updated the book and the index. 
 Not only does 16 continue to display under Symbols, but A Year Ago This 
 Month 34 continues to display under the A heading.

 Our IT Dept. head suggested I might have exceeded the maximum size for a 
 FM file. I do not think so because I have produced thicker books.

Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under Symbols).

About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.

Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.

The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
[EMAIL PROTECTED] mailto:[EMAIL PROTECTED]
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com


Thank you, Frank.

The situation that I describe is a FM book being updated to match the current 
version of the software. Screen shots are updated, and a bit of text added. No 
Word files were imported.

Besides, I have been importing Word files and saving as text since mid-1999 and 
I have not seen this situation until now.

/\/\
Murray
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No MIF (was Phantom index entries

[Murray Moore]

-Original Message-
From: Frank Stearns [mailto:[EMAIL PROTECTED]
Sent: Tuesday, August 01, 2006 10:29 AM
To: Murray Moore
Cc: framers@lists.frameusers.com
Subject: Re: Phantom index entries


On Tue, 1 Aug 2006, Murray Moore wrote:

 FM 6.0p405
 XP Pro Version 2002 Service Pack 2

 In my book's index, page numbers are appearing under the Symbols 
 heading; 16, 18, 24, etc.

 I traced each of these numbers to its source index marker, e.g. one of 
 the page numbers under the Symbols heading, 34, is the A Year Ago This 
 Month button heading on page 34.

 On page 34 I deleted and recreated the index marker. But when I updated 
 the book and the index, 34 continues to display under Symbols.

 On page 34 I deleted the index marker. I updated the book and the index. 
 Not only does 16 continue to display under Symbols, but A Year Ago This 
 Month 34 continues to display under the A heading.

 Our IT Dept. head suggested I might have exceeded the maximum size for a 
 FM file. I do not think so because I have produced thicker books.

Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under Symbols).

About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.

Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.

The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
[EMAIL PROTECTED] mailto:[EMAIL PROTECTED]
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com


When one thing doesn't work, often it seems other things also do not work.

I have saved the chapter two ways:
* File ~ Save As... ~ Save as type MIF (*.mif)
* File ~ Save using Mif2Go...

But neither method has produced a text file, just a copy of the FM file with a 
.mif extension.

/\/\
Murray
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Re: No MIF (was Phantom index entries

[Art Campbell]

Murray,
What editor are you using to open the .mif?
It should be an ASCII editor such as Notepad/Wordpad, or the text
editor of your choice. Not Frame, or it'll be automagically converted
to the FM format -- MIF is just an ASCII representation of the FM
binary.

Art


On 8/1/06, Murray Moore [EMAIL PROTECTED] wrote:
snip


When one thing doesn't work, often it seems other things also do not work.

I have saved the chapter two ways:
* File ~ Save As... ~ Save as type MIF (*.mif)
* File ~ Save using Mif2Go...

But neither method has produced a text file, just a copy of the FM file with a 
.mif extension.

/\/\
Murray
___



--
Art Campbell [EMAIL PROTECTED]
 ... In my opinion, there's nothing in this world beats a '52 Vincent
  and a redheaded girl. -- Richard Thompson
No disclaimers apply.
DoD 358
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RE: No MIF (was Phantom index entries

[Murray Moore]

A


/\/\
Murray

-Original Message-
From: Art Campbell [mailto:[EMAIL PROTECTED]
Sent: Tuesday, August 01, 2006 1:18 PM
To: Murray Moore
Cc: Frank Stearns; framers@lists.frameusers.com
Subject: Re: No MIF (was Phantom index entries


Murray,
What editor are you using to open the .mif?
It should be an ASCII editor such as Notepad/Wordpad, or the text
editor of your choice. Not Frame, or it'll be automagically converted
to the FM format -- MIF is just an ASCII representation of the FM
binary.

Art


On 8/1/06, Murray Moore [EMAIL PROTECTED] wrote:
snip

 When one thing doesn't work, often it seems other things also do not work.

 I have saved the chapter two ways:
 * File ~ Save As... ~ Save as type MIF (*.mif)
 * File ~ Save using Mif2Go...

 But neither method has produced a text file, just a copy of the FM file with 
 a .mif extension.

 /\/\
 Murray
 ___


-- 
Art Campbell [EMAIL PROTECTED]
  ... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl. -- Richard Thompson
 No disclaimers apply.
 DoD 358
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Indexing Multiple Books?

[Patrick Nolan]

Frame Group,

I'm using Frame 7.0.1 on Windows XP Pro.

We have the problem with the usability of our documentation in that we
have multiple books in our library, but our users (internal and
external) have been asking for a way to find information across all
books. 

In other words, they are asking for a master, multi-volume index for all
the books. 

Has anyone ever done this? Would I make multiple books inside one big
book and generate an index? We're talking a few thousand pages here. 

Am interested in how/if this could be done. 

Thanks,

-Patrick Nolan
Senior Technical Writer
Opsware, Inc.
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Re: No MIF (was Phantom index entries

[Frank Stearns]

On Tue, 1 Aug 2006, Murray Moore wrote:


When one thing doesn't work, often it seems other things also do not work.

I have saved the chapter two ways:




* File ~ Save As... ~ Save as type MIF (*.mif)

This is the one you want.


But neither method has produced a text file, just a copy of the FM file 
with a .mif extension.


That's odd... the file is actually in binary format? What happens if you 
bring it into a plain text editor, such as wordpad?


If it really is an FM binary, AND you actually did select the save-as mif 
option, something is broken.


But don't try to open the MIF save in FM, as it will convert it right back 
to an FM doc. Use a plain text editor to open the MIF version. (There 
might have been a way to prevent FM from doing this auto convert of mif on 
open, but durned if I can remember it now.)


Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
[EMAIL PROTECTED] mailto:[EMAIL PROTECTED]
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com
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Re: Indexing Multiple Books?

[Art Campbell]

I think it's in the manual somewhere, but all you need to do is create
a meta-book that contains all the indexable chapters from your doc set
member books. Nesting books isn't supported. Only extra step is when
you generate the index, you'll probably need to include a prefix to ID
the book before the page citation -- Admin 301, Install 3-14, etc.

The metabook is also useful for updating / synching all formats and
applying any other changes you want to ripple into multiple books.

Art

snip

In other words, they are asking for a master, multi-volume index for all
the books.


snip

-Patrick Nolan
Senior Technical Writer
Opsware, Inc.



--
Art Campbell [EMAIL PROTECTED]
 ... In my opinion, there's nothing in this world beats a '52 Vincent
  and a redheaded girl. -- Richard Thompson
No disclaimers apply.
DoD 358
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RE: Indexing Multiple Books?

[Patrick Nolan]

Art,

What I don't understand is, if I create a new book and add all the
indexable chapters, wont these chapters lose their pagination? I.e.,
wouldn't they get a new pagination from the new book?

-Patrick

-Original Message-
From: Art Campbell [mailto:[EMAIL PROTECTED] 
Sent: Tuesday, August 01, 2006 11:33 AM
To: Patrick Nolan
Cc: framers@lists.frameusers.com
Subject: Re: Indexing Multiple Books?

I think it's in the manual somewhere, but all you need to do is create a
meta-book that contains all the indexable chapters from your doc set
member books. Nesting books isn't supported. Only extra step is when you
generate the index, you'll probably need to include a prefix to ID the
book before the page citation -- Admin 301, Install 3-14, etc.

The metabook is also useful for updating / synching all formats and
applying any other changes you want to ripple into multiple books.

Art

snip
 In other words, they are asking for a master, multi-volume index for 
 all the books.

snip
 -Patrick Nolan
 Senior Technical Writer
 Opsware, Inc.


-- 
Art Campbell
[EMAIL PROTECTED]
  ... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl. -- Richard Thompson
 No disclaimers apply.
 DoD 358
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Re: Indexing Multiple Books?

[Scott Prentice]

If you want a little help with building the uber-book .. you can use our 
ComboBook plugin (it's free) ..


   http://www.leximation.com/tools/info/combobook.php

Cheers!

...scott

Scott Prentice
Leximation, Inc.
www.leximation.com
+1.415.485.1892



Steve Rickaby wrote:

At 10:52 -0700 1/8/06, Patrick Nolan wrote:

  

Has anyone ever done this? Would I make multiple books inside one big
book and generate an index? We're talking a few thousand pages here.



I can second what Art's posted: I've done this too, and it works. Be careful 
not the change the pagination of your Ur-book! ;-)

Put all the books on line as PDFs and include hyperlnks in the global index and 
you're really flying. There used to be a requirements to have all relevant 
files open at the same time to get the links correct, don't know if this still 
applies.
  


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FW: PDF Page Size Issues (Resolved? Sorta)

[Lin Surasky]

Okay, so while I was breathlessly awaiting a brilliant response that
would solve all of my troubles, I went back to banging my head against
the brick wall I keep at my desk for just these circumstances. I SWEAR I
made no changes to the Distiller settings. Just re-printed to PS (AGAIN)
and re-distilled the PS files (AGAIN) and now it's fine.

Just one of those things that has to happen when you're under pressure?
Is Windows really that smart?
;-) 

-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of Lin Surasky
Sent: Tuesday, August 01, 2006 1:44 PM
To: Framers (E-mail)
Subject: PDF Page Size Issues

Okay, this is a new one (at least for me...)

I had a deadline to submit a draft last Wednesday, which was my last day
before vacation. Wednesday afternoon, I finished the draft, created a
PDF, and sent it off for review. Today is my first day back in the
office, and I have revisions to make that HAVE to be done TODAY. I've
made all the changes in the FM (7.2 for Windows) files and created the
PDF to send off for final approval. 

Except that I can't send it off for approval because the page size is
0.5 x 0.67 inches!! (The page size should be 8.5 X 11.) This did not
change in the source files, and I didn't make any changes to my
distiller settings or to my printer driver instance. I even tested other
Distiller settings, and they all do the same thing. The Print dialog box
in FrameMaker says Scale to 100%, same as always.

Where else should I be looking to see what's wrong? I'm claiming I
didn't make any changes to the printer/distiller settings, but I *was*
showing a co-worker a few things in there, so something may have been
inadvertently changed. BUT I can't see what's different from before...

Anyone?

Thanks!
-Lin
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RE: PDF Page Size Issues

[Lin Surasky]

Hi there-

1. Couldn't reproduce elsewhere, nor can I reproduce in FM now!
2. I was creating a PS file using the Adobe PDF printer driver and
distilling.
3. Didn't have to re-boot. It fixed itself. 

I did get an email from Penelope Perkins (thanks, Penelope!) who said
she searched her personal archives and found a message from you on this
that said to check the dpi setting for the Distiller printer instance.
It should be no higher than 600 dpi and, in some cases, you may have to
set it to 300 dpi to work around this bug. 

I'm wondering if I inadvertently clicked a higher DPI setting when I was
poking around for my coworker, and then it fixed itself when I didn't
save the change? I'm sure it was some goofy user error, as that's
usually what happens when the computer is magically doing something
you swear you never told it to do.

At any rate, I managed to get the PDF out, and I'll research this
further if I can ever reproduce the error.

Thanks muchly!
-Lin

 -Original Message-
 From: Dov Isaacs [mailto:[EMAIL PROTECTED] 
 Sent: Tuesday, August 01, 2006 2:09 PM
 To: Lin Surasky; Framers (E-mail)
 Subject: RE: PDF Page Size Issues
 
 Lin,
 
 (1) Try creating PDF from some other application using the 
 same settings. Same problem?
 
 (2) Were you using save as PDF or sending to Adobe PDF 
 printer driver instance or manually creating and distilling 
 PostScript?
 
 (3) Reboot and try again. 
 
 Let me know what you find from above.
 
   - Dov
 
 
  -Original Message-
  From: [EMAIL PROTECTED]
  [mailto:[EMAIL PROTECTED]
   On Behalf Of Lin Surasky
  Sent: Tuesday, August 01, 2006 1:44 PM
  To: Framers (E-mail)
  Subject: PDF Page Size Issues
  
  Okay, this is a new one (at least for me...)
  
  I had a deadline to submit a draft last Wednesday, which 
 was my last 
  day before vacation. Wednesday afternoon, I finished the draft, 
  created a PDF, and sent it off for review. Today is my 
 first day back 
  in the office, and I have revisions to make that HAVE to be done 
  TODAY. I've made all the changes in the FM (7.2 for 
 Windows) files and 
  created the PDF to send off for final approval.
  
  Except that I can't send it off for approval because the 
 page size is
  0.5 x 0.67 inches!! (The page size should be 8.5 X 11.) 
 This did not 
  change in the source files, and I didn't make any changes to my 
  distiller settings or to my printer driver instance. I even tested 
  other Distiller settings, and they all do the same thing. The Print 
  dialog box in FrameMaker says Scale to 100%, same as always.
  
  Where else should I be looking to see what's wrong? I'm claiming I 
  didn't make any changes to the printer/distiller settings, 
 but I *was* 
  showing a co-worker a few things in there, so something may 
 have been 
  inadvertently changed. BUT I can't see what's different 
 from before...
  
  Anyone?
  
  Thanks!
  -Lin
  
 
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Phantom index entries

[Frank Stearns]

On Tue, 1 Aug 2006, Murray Moore wrote:

> FM 6.0p405
> XP Pro Version 2002 Service Pack 2
>
> In my book's index, page numbers are appearing under the Symbols 
> heading; 16, 18, 24, etc.
>
> I traced each of these numbers to its source index marker, e.g. one of 
> the page numbers under the Symbols heading, 34, is the A Year Ago This 
> Month button heading on page 34.
>
> On page 34 I deleted and recreated the index marker. But when I updated 
> the book and the index, 34 continues to display under Symbols.
>
> On page 34 I deleted the index marker. I updated the book and the index. 
> Not only does 16 continue to display under Symbols, but A Year Ago This 
> Month 34 continues to display under the A heading.
>
> Our IT Dept. head suggested I might have exceeded the maximum size for a 
> FM file. I do not think so because I have produced thicker books.

Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under "Symbols").

About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.

Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.

The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
franks at fsatools.com 
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com

Phantom index entries

[Murray Moore]

-Original Message-
From: Frank Stearns [mailto:fra...@fsatools.com]
Sent: Tuesday, August 01, 2006 10:29 AM
To: Murray Moore
Cc: framers at lists.frameusers.com
Subject: Re: Phantom index entries


On Tue, 1 Aug 2006, Murray Moore wrote:

> FM 6.0p405
> XP Pro Version 2002 Service Pack 2
>
> In my book's index, page numbers are appearing under the Symbols 
> heading; 16, 18, 24, etc.
>
> I traced each of these numbers to its source index marker, e.g. one of 
> the page numbers under the Symbols heading, 34, is the A Year Ago This 
> Month button heading on page 34.
>
> On page 34 I deleted and recreated the index marker. But when I updated 
> the book and the index, 34 continues to display under Symbols.
>
> On page 34 I deleted the index marker. I updated the book and the index. 
> Not only does 16 continue to display under Symbols, but A Year Ago This 
> Month 34 continues to display under the A heading.
>
> Our IT Dept. head suggested I might have exceeded the maximum size for a 
> FM file. I do not think so because I have produced thicker books.

Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under "Symbols").

About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.

Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.

The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
franks at fsatools.com 
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com


Thank you, Frank.

The situation that I describe is a FM book being updated to match the current 
version of the software. Screen shots are updated, and a bit of text added. No 
Word files were imported.

Besides, I have been importing Word files and saving as text since mid-1999 and 
I have not seen this situation until now.

/\/\
Murray

No MIF (was Phantom index entries

[Murray Moore]

-Original Message-
From: Frank Stearns [mailto:fra...@fsatools.com]
Sent: Tuesday, August 01, 2006 10:29 AM
To: Murray Moore
Cc: framers at lists.frameusers.com
Subject: Re: Phantom index entries


On Tue, 1 Aug 2006, Murray Moore wrote:

> FM 6.0p405
> XP Pro Version 2002 Service Pack 2
>
> In my book's index, page numbers are appearing under the Symbols 
> heading; 16, 18, 24, etc.
>
> I traced each of these numbers to its source index marker, e.g. one of 
> the page numbers under the Symbols heading, 34, is the A Year Ago This 
> Month button heading on page 34.
>
> On page 34 I deleted and recreated the index marker. But when I updated 
> the book and the index, 34 continues to display under Symbols.
>
> On page 34 I deleted the index marker. I updated the book and the index. 
> Not only does 16 continue to display under Symbols, but A Year Ago This 
> Month 34 continues to display under the A heading.
>
> Our IT Dept. head suggested I might have exceeded the maximum size for a 
> FM file. I do not think so because I have produced thicker books.

Were the source files perhaps originally created in MS word? We've seen 
such markers sourced in word as having a leading and trailing char 020 -- 
it's a non-printing char, but one that FM sees when the index is 
generated (and thus the entry under "Symbols").

About the only way to check (and fix) is to save the doc as MIF, search 
for the text of the affected markers, then check the MIF statements of 
each affected marker for numerical character values that don't belong.

Delete them (careful not to break the structure of the MIF -- check to see 
what a good marker looks like if you're not sure), save the MIF doc, 
reload into FM to convert back to FM binary form (overwrite the original 
FM file), and regen your index.

The problem should then be gone.

Hope that helps.

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
franks at fsatools.com 
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com


When one thing doesn't work, often it seems other things also do not work.

I have saved the chapter two ways:
* File ~> Save As... ~> Save as type MIF (*.mif)
* File ~> Save using Mif2Go...

But neither method has produced a text file, just a copy of the FM file with a 
.mif extension.

/\/\
Murray

No MIF (was Phantom index entries

[Art Campbell]

Murray,
What editor are you using to open the .mif?
It should be an ASCII editor such as Notepad/Wordpad, or the text
editor of your choice. Not Frame, or it'll be automagically converted
to the FM format -- MIF is just an ASCII representation of the FM
binary.

Art


On 8/1/06, Murray Moore  wrote:


> When one thing doesn't work, often it seems other things also do not work.
>
> I have saved the chapter two ways:
> * File ~> Save As... ~> Save as type MIF (*.mif)
> * File ~> Save using Mif2Go...
>
> But neither method has produced a text file, just a copy of the FM file with 
> a .mif extension.
>
> /\/\
> Murray
> ___
>

-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

No MIF (was Phantom index entries

[Murray Moore]

A


/\/\
Murray

-Original Message-
From: Art Campbell [mailto:art.campb...@gmail.com]
Sent: Tuesday, August 01, 2006 1:18 PM
To: Murray Moore
Cc: Frank Stearns; framers at lists.frameusers.com
Subject: Re: No MIF (was Phantom index entries


Murray,
What editor are you using to open the .mif?
It should be an ASCII editor such as Notepad/Wordpad, or the text
editor of your choice. Not Frame, or it'll be automagically converted
to the FM format -- MIF is just an ASCII representation of the FM
binary.

Art


On 8/1/06, Murray Moore  wrote:


> When one thing doesn't work, often it seems other things also do not work.
>
> I have saved the chapter two ways:
> * File ~> Save As... ~> Save as type MIF (*.mif)
> * File ~> Save using Mif2Go...
>
> But neither method has produced a text file, just a copy of the FM file with 
> a .mif extension.
>
> /\/\
> Murray
> ___
>

-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Indexing Multiple Books?

[Patrick Nolan]

Frame Group,

I'm using Frame 7.0.1 on Windows XP Pro.

We have the problem with the usability of our documentation in that we
have multiple books in our library, but our users (internal and
external) have been asking for a way to find information across all
books. 

In other words, they are asking for a master, multi-volume index for all
the books. 

Has anyone ever done this? Would I make multiple books inside one big
book and generate an index? We're talking a few thousand pages here. 

Am interested in how/if this could be done. 

Thanks,

-Patrick Nolan
Senior Technical Writer
Opsware, Inc.

No MIF (was Phantom index entries

[Frank Stearns]

On Tue, 1 Aug 2006, Murray Moore wrote:

> When one thing doesn't work, often it seems other things also do not work.
>
> I have saved the chapter two ways:


> * File ~> Save As... ~> Save as type MIF (*.mif)
This is the one you want.


> But neither method has produced a text file, just a copy of the FM file 
> with a .mif extension.

That's odd... the file is actually in binary format? What happens if you 
bring it into a plain text editor, such as wordpad?

If it really is an FM binary, AND you actually did select the save-as mif 
option, something is broken.

But don't try to open the MIF save in FM, as it will convert it right back 
to an FM doc. Use a plain text editor to open the MIF version. (There 
might have been a way to prevent FM from doing this auto convert of mif on 
open, but durned if I can remember it now.)

Frank Stearns Associates | makers of IXgen(tm) for FrameMaker(r)
franks at fsatools.com 
TOLL FREE Voice (USA and Canada):  800-567-6421
USA Voice: 360-892-3970  USA FAX: 360-253-1498
http://www.fsatools.com

No MIF (was Phantom index entries

[Art Campbell]

Hold down Ctrl while you select the .mif to open it in text mode.

Art

On 8/1/06, Frank Stearns  wrote:
> On Tue, 1 Aug 2006, Murray Moore wrote:
>

> But don't try to open the MIF save in FM, as it will convert it right back
> to an FM doc. Use a plain text editor to open the MIF version. (There
> might have been a way to prevent FM from doing this auto convert of mif on
> open, but durned if I can remember it now.)
>

-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Indexing Multiple Books?

[Art Campbell]

I think it's in the manual somewhere, but all you need to do is create
a meta-book that contains all the indexable chapters from your doc set
member books. Nesting books isn't supported. Only extra step is when
you generate the index, you'll probably need to include a prefix to ID
the book before the page citation -- Admin 301, Install 3-14, etc.

The metabook is also useful for updating / synching all formats and
applying any other changes you want to ripple into multiple books.

Art


> In other words, they are asking for a master, multi-volume index for all
> the books.


> -Patrick Nolan
> Senior Technical Writer
> Opsware, Inc.


-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Indexing Multiple Books?

[Patrick Nolan]

Art,

What I don't understand is, if I create a new book and add all the
indexable chapters, wont these chapters lose their pagination? I.e.,
wouldn't they get a new pagination from the new book?

-Patrick

-Original Message-
From: Art Campbell [mailto:art.campb...@gmail.com] 
Sent: Tuesday, August 01, 2006 11:33 AM
To: Patrick Nolan
Cc: framers at lists.frameusers.com
Subject: Re: Indexing Multiple Books?

I think it's in the manual somewhere, but all you need to do is create a
meta-book that contains all the indexable chapters from your doc set
member books. Nesting books isn't supported. Only extra step is when you
generate the index, you'll probably need to include a prefix to ID the
book before the page citation -- Admin 301, Install 3-14, etc.

The metabook is also useful for updating / synching all formats and
applying any other changes you want to ripple into multiple books.

Art


> In other words, they are asking for a master, multi-volume index for 
> all the books.


> -Patrick Nolan
> Senior Technical Writer
> Opsware, Inc.


-- 
Art Campbell
art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Indexing Multiple Books?

[Art Campbell]

Yes and no. Each book file is just a container for the chapters; it
doesn't actually change them. ;- )

You want to be sure to mimic the chapter-page numbering style of the
source book in the meta-book. Chapter 1 in Admin can still carry the
label Chapter 1and the following chapters will still take their
incremental numbering increase from it. And the page numbering setup
should stay the same. Only difference is you restart book-level
numbering with Chapter 1 from the Installation Guide and so on
throughout the metabook

This also makes it easier to set the book label prefix -- unless
you're already using it, you can pick up the Volume numbering
<$volnum> variable and set it to text using the string you decide to
use for each book's prefix.

Just as a BTW, the chapter numbering in the original books will still
be valid when you operate from the original book file. You're not
changing anything in THAT book; you're setting all the new properties
in an entirely separate book file that just happens to contain the
same chapters. The chapter files don't know about a particlar book's
settings if you work on them outside that book.

Art

On 8/1/06, Patrick Nolan  wrote:
> Art,
>
> What I don't understand is, if I create a new book and add all the
> indexable chapters, wont these chapters lose their pagination? I.e.,
> wouldn't they get a new pagination from the new book?
>
> -Patrick
>
> -Original Message-
> From: Art Campbell [mailto:art.campbell at gmail.com]
> Sent: Tuesday, August 01, 2006 11:33 AM
> To: Patrick Nolan
> Cc: framers at lists.frameusers.com
> Subject: Re: Indexing Multiple Books?
>
> I think it's in the manual somewhere, but all you need to do is create a
> meta-book that contains all the indexable chapters from your doc set
> member books. Nesting books isn't supported. Only extra step is when you
> generate the index, you'll probably need to include a prefix to ID the
> book before the page citation -- Admin 301, Install 3-14, etc.
>
> The metabook is also useful for updating / synching all formats and
> applying any other changes you want to ripple into multiple books.
>
> Art
>
> 
> > In other words, they are asking for a master, multi-volume index for
> > all the books.
>

-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Indexing Multiple Books?

[Steve Rickaby]

At 10:52 -0700 1/8/06, Patrick Nolan wrote:

>Has anyone ever done this? Would I make multiple books inside one big
>book and generate an index? We're talking a few thousand pages here.

I can second what Art's posted: I've done this too, and it works. Be careful 
not the change the pagination of your Ur-book! ;-)

Put all the books on line as PDFs and include hyperlnks in the global index and 
you're really flying. There used to be a requirements to have all relevant 
files open at the same time to get the links correct, don't know if this still 
applies.
-- 
Steve

Indexing Multiple Books?

[Scott Prentice]

If you want a little help with building the uber-book .. you can use our 
ComboBook plugin (it's free) ..

http://www.leximation.com/tools/info/combobook.php

Cheers!

...scott

Scott Prentice
Leximation, Inc.
www.leximation.com
+1.415.485.1892



Steve Rickaby wrote:
> At 10:52 -0700 1/8/06, Patrick Nolan wrote:
>
>   
>> Has anyone ever done this? Would I make multiple books inside one big
>> book and generate an index? We're talking a few thousand pages here.
>> 
>
> I can second what Art's posted: I've done this too, and it works. Be careful 
> not the change the pagination of your Ur-book! ;-)
>
> Put all the books on line as PDFs and include hyperlnks in the global index 
> and you're really flying. There used to be a requirements to have all 
> relevant files open at the same time to get the links correct, don't know if 
> this still applies.
>   

PDF Page Size Issues

[Lin Surasky]

Okay, this is a new one (at least for me...)

I had a deadline to submit a draft last Wednesday, which was my last day
before vacation. Wednesday afternoon, I finished the draft, created a
PDF, and sent it off for review. Today is my first day back in the
office, and I have revisions to make that HAVE to be done TODAY. I've
made all the changes in the FM (7.2 for Windows) files and created the
PDF to send off for final approval. 

Except that I can't send it off for approval because the page size is
0.5 x 0.67 inches!! (The page size should be 8.5 X 11.) This did not
change in the source files, and I didn't make any changes to my
distiller settings or to my printer driver instance. I even tested other
Distiller settings, and they all do the same thing. The Print dialog box
in FrameMaker says Scale to 100%, same as always.

Where else should I be looking to see what's wrong? I'm claiming I
didn't make any changes to the printer/distiller settings, but I *was*
showing a co-worker a few things in there, so something may have been
inadvertently changed. BUT I can't see what's different from before...

Anyone?

Thanks!
-Lin

FW: PDF Page Size Issues (Resolved? Sorta)

[Lin Surasky]

Okay, so while I was breathlessly awaiting a brilliant response that
would solve all of my troubles, I went back to banging my head against
the brick wall I keep at my desk for just these circumstances. I SWEAR I
made no changes to the Distiller settings. Just re-printed to PS (AGAIN)
and re-distilled the PS files (AGAIN) and now it's fine.

Just one of those things that has to happen when you're under pressure?
Is Windows really that smart?
;-) 

-Original Message-
From: framers-bounces+lin.surasky=retalix@lists.frameusers.com
[mailto:framers-bounces+lin.surasky=retalix.com at lists.frameusers.com] On
Behalf Of Lin Surasky
Sent: Tuesday, August 01, 2006 1:44 PM
To: Framers (E-mail)
Subject: PDF Page Size Issues

Okay, this is a new one (at least for me...)

I had a deadline to submit a draft last Wednesday, which was my last day
before vacation. Wednesday afternoon, I finished the draft, created a
PDF, and sent it off for review. Today is my first day back in the
office, and I have revisions to make that HAVE to be done TODAY. I've
made all the changes in the FM (7.2 for Windows) files and created the
PDF to send off for final approval. 

Except that I can't send it off for approval because the page size is
0.5 x 0.67 inches!! (The page size should be 8.5 X 11.) This did not
change in the source files, and I didn't make any changes to my
distiller settings or to my printer driver instance. I even tested other
Distiller settings, and they all do the same thing. The Print dialog box
in FrameMaker says Scale to 100%, same as always.

Where else should I be looking to see what's wrong? I'm claiming I
didn't make any changes to the printer/distiller settings, but I *was*
showing a co-worker a few things in there, so something may have been
inadvertently changed. BUT I can't see what's different from before...

Anyone?

Thanks!
-Lin
___


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Phantom index entries

[Murray Moore]

FM 6.0p405
XP Pro Version 2002 Service Pack 2

In my book's index, page numbers are appearing under the Symbols heading; 16, 
18, 24, etc.

I traced each of these numbers to its source index marker, e.g. one of the page 
numbers under the Symbols heading, 34, is the A Year Ago This Month button 
heading on page 34.

On page 34 I deleted and recreated the index marker. But when I updated the 
book and the index, 34 continues to display under Symbols.

On page 34 I deleted the index marker. I updated the book and the index. Not 
only does 16 continue to display under Symbols, but A Year Ago This Month 34 
continues to display under the A heading.

Our IT Dept. head suggested I might have exceeded the maximum size for a FM 
file. I do not think so because I have produced thicker books.

/\/\
Murray Moore
Documentation Department
CSDC Systems Inc.
Mississauga, Ontario