Re: [libreoffice-users] Character Styles

2014-04-17 Thread Virgil Arrington


On 04/16/2014 05:41 PM, Tom Davies wrote:

Hi :)
Neat.  I was wondering what work-around you would find.

The only one i thought of was to try to remember that i would have to 
select an area of text to make bold instead of doing the toggling 
method.  I think your way is better though.

Thanks and regards from
Tom :)



I always wrestle between formatting-as-I-type and 
formatting-after-I-type. I think the latter method is preferred as it 
separates content from presentation. The writer can concentrate solely 
on the substance of his work and it can be formatted later. That said, I 
find it difficult to go back through a 30 page document and find all of 
the instances of something that needs to be italicized, especially with 
small terms, such as etc., e.g., i.e., and so on. Invariably, when 
I try to format after my document is written, I miss something that 
should be formatted a special way, such as a block quote, or emphasized 
text. So, in practice, I tend to format as I go, and using keyboard 
shortcuts speeds things immensely. I've reconfigured several of the 
Ctrl-Key combinations to apply some of my most used paragraph styles. 
I'll do just about anything to keep my fingers on the home row instead 
of grabbing for the mouse or touchpad. Even when selecting text, I'll 
use the Shift-arrow keys rather than the mouse. I find it gives more 
precise control.


Virgil

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Re: [libreoffice-users] Character Styles

2014-04-17 Thread Virgil Arrington


On 04/16/2014 06:08 PM, Tom Davies wrote:

Hi :)
I think you have gone into quite advanced usages of styles.


I won't necessarily disagree with you, but I tend to think that I'm only 
using LO the way it the designers intended. The character styles I'm 
using (Emphasis, Strong Emphasis) came with the program by default. So, 
some LO programmer, somewhere, anticipated that they would be used in 
place of Ctrl-I and Ctrl-B direct formatting.


If it is advanced it is only because we have become so entrenched in 
using word processors like digital typewriters that we've become old 
dogs trying to learn new tricks.


Virgil

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Re: [libreoffice-users] Character Styles

2014-04-17 Thread Tom Davies
Hi :)
I think it's great that LibreOffice allows both systems to be used within a
single document.  I rarely need to completely change the entire look of any
documents so direct formatting works well for me.

I think this is one of those things that you can make as simple or as
complex as you like.  Just because a choice exists doesn't mean you have to
use it.

So, my use of style is very minimal but is a HUGE help that saves me often
hours hours of work every time i have to import anything from certain
colleagues.

The only time i collaborate with others is when they give me documents for
a quarterly newsletter and once i've reformatted their work i tend to never
need to reformat it or make any changes at all.  So the only style that
really matters to me is the body text one, or the default one.  The
various headings help a little bit.  So although styles can be far more
complicated and allow much flexibility all of that is beyond my
requirements.  Even if i did need the more advanced stuff the biggest
saving in time was with the initial paste as unformatted text and finding
the text already in the format i wanted.

I am glad the more complicated stuff is there so that if i ever had more
advanced requirements i could upscale quite easily.

However i think scaring people off by pointing out how complicated it all
could be might make them miss out on the huge benefits they could get from
the very simple bits of it.


Oooops!  sorry for ranting!  I know it's not the way you meant it!  Happy
Easter all! :)))
Regards from
Tom :)


On 17 April 2014 02:03, Virgil Arrington cuyfa...@hotmail.com wrote:


 On 04/16/2014 04:08 PM, Kevin O'Brien wrote:

 Interesting point, Virgil. I think we need to weak a fine line between
 providing a tool that we can use intelligently, and forcing people to
 do something they don't understand. Using styles the right way is
 something you have to be educated about. Like you, I started by
 getting the idea that I could change styles throughout the document if
 I used them consistently. But it took longer for me to really
 appreciate the need to do functional style definitions. Any character
 can be bold for a variety of reasons, and the key is to create and use
 styles based on the function of that element in a document. That way,
 you can change a subset of all of the bold characters without changing
 others. But that requires starting to really think about the
 architecture of your information.

 Regards,


  Good points, Kevin. I'm learning that using styles takes a lot of
 thought and planning. I like the way I can customize LO to make it do
 amazing things. But, it can't be done thoughtlessly, or you'll end up
 redoing stuff later on.

 It occurs to me that, when we create style definitions, what we're really
 doing is making LO work more like LyX. The difference is that, with LyX,
 somebody else has already created really good styles (called
 environments) thus shielding the user from the need to create them.
 Problem is, when the pre-created environments don't meet your needs, you
 have a steep learning curve to try to change them. With LO, you can much
 more easily create and modify styles, but, if you want really good output,
 you *have* to create and modify your styles, and that takes thoughtful
 planning. For a person just wanting to get his project done, the need to
 create and customize the styles seems to get in the way. It's as if each
 user is actually finishing LO by making it work the way s/he prefers. In
 creating my LO styles, I've tried to use LyX environments as a model,
 mimicking their output, and tweaking where I find it helpful.


 Virgil

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Re: [libreoffice-users] Character Styles

2014-04-17 Thread Kevin O'Brien
The problem with mixing direct formatting and styles is that you
usually discover you should have used styles after the document is
done and you need to make changes. Our ability to foresee the future
is often very limited.I often get asked by someone how to fix
something in a long (e.g. 600 page) document without having to crawl
through the entire document page by page. My answer is that I can help
you not have this problem in the future, but for now it is going to be
tricky if not impossible.

Regards,

On Thu, Apr 17, 2014 at 10:22 AM, Tom Davies tomc...@gmail.com wrote:
 Hi :)
 I think it's great that LibreOffice allows both systems to be used within a
 single document.  I rarely need to completely change the entire look of any
 documents so direct formatting works well for me.

 I think this is one of those things that you can make as simple or as
 complex as you like.  Just because a choice exists doesn't mean you have to
 use it.

 So, my use of style is very minimal but is a HUGE help that saves me often
 hours hours of work every time i have to import anything from certain
 colleagues.

 The only time i collaborate with others is when they give me documents for
 a quarterly newsletter and once i've reformatted their work i tend to never
 need to reformat it or make any changes at all.  So the only style that
 really matters to me is the body text one, or the default one.  The
 various headings help a little bit.  So although styles can be far more
 complicated and allow much flexibility all of that is beyond my
 requirements.  Even if i did need the more advanced stuff the biggest
 saving in time was with the initial paste as unformatted text and finding
 the text already in the format i wanted.

 I am glad the more complicated stuff is there so that if i ever had more
 advanced requirements i could upscale quite easily.

 However i think scaring people off by pointing out how complicated it all
 could be might make them miss out on the huge benefits they could get from
 the very simple bits of it.


 Oooops!  sorry for ranting!  I know it's not the way you meant it!  Happy
 Easter all! :)))
 Regards from
 Tom :)


 On 17 April 2014 02:03, Virgil Arrington cuyfa...@hotmail.com wrote:


 On 04/16/2014 04:08 PM, Kevin O'Brien wrote:

 Interesting point, Virgil. I think we need to weak a fine line between
 providing a tool that we can use intelligently, and forcing people to
 do something they don't understand. Using styles the right way is
 something you have to be educated about. Like you, I started by
 getting the idea that I could change styles throughout the document if
 I used them consistently. But it took longer for me to really
 appreciate the need to do functional style definitions. Any character
 can be bold for a variety of reasons, and the key is to create and use
 styles based on the function of that element in a document. That way,
 you can change a subset of all of the bold characters without changing
 others. But that requires starting to really think about the
 architecture of your information.

 Regards,


  Good points, Kevin. I'm learning that using styles takes a lot of
 thought and planning. I like the way I can customize LO to make it do
 amazing things. But, it can't be done thoughtlessly, or you'll end up
 redoing stuff later on.

 It occurs to me that, when we create style definitions, what we're really
 doing is making LO work more like LyX. The difference is that, with LyX,
 somebody else has already created really good styles (called
 environments) thus shielding the user from the need to create them.
 Problem is, when the pre-created environments don't meet your needs, you
 have a steep learning curve to try to change them. With LO, you can much
 more easily create and modify styles, but, if you want really good output,
 you *have* to create and modify your styles, and that takes thoughtful
 planning. For a person just wanting to get his project done, the need to
 create and customize the styles seems to get in the way. It's as if each
 user is actually finishing LO by making it work the way s/he prefers. In
 creating my LO styles, I've tried to use LyX environments as a model,
 mimicking their output, and tweaking where I find it helpful.


 Virgil

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Re: [libreoffice-users] Character Styles

2014-04-17 Thread Tom Davies
Hi :)
+1
That is true.  However i rarely need to do more than correct tpyos or
sepling mistooks or maybe reword something.  Luckily i don't have to
collaborate with other people much either (apart from them sending me
hideously malformed MS documents and me pasting their article into 'my' Odt
newsletter).

I suspect a lot of people are in a similar position to me but of course a
lot are in a similar position to you and also a lot similar to Virgil too.
Regards from
Tom :)




On 17 April 2014 18:20, Kevin O'Brien zwiln...@gmail.com wrote:

 The problem with mixing direct formatting and styles is that you
 usually discover you should have used styles after the document is
 done and you need to make changes. Our ability to foresee the future
 is often very limited.I often get asked by someone how to fix
 something in a long (e.g. 600 page) document without having to crawl
 through the entire document page by page. My answer is that I can help
 you not have this problem in the future, but for now it is going to be
 tricky if not impossible.

 Regards,

 On Thu, Apr 17, 2014 at 10:22 AM, Tom Davies tomc...@gmail.com wrote:
  Hi :)
  I think it's great that LibreOffice allows both systems to be used
 within a
  single document.  I rarely need to completely change the entire look of
 any
  documents so direct formatting works well for me.
 
  I think this is one of those things that you can make as simple or as
  complex as you like.  Just because a choice exists doesn't mean you have
 to
  use it.
 
  So, my use of style is very minimal but is a HUGE help that saves me
 often
  hours hours of work every time i have to import anything from certain
  colleagues.
 
  The only time i collaborate with others is when they give me documents
 for
  a quarterly newsletter and once i've reformatted their work i tend to
 never
  need to reformat it or make any changes at all.  So the only style that
  really matters to me is the body text one, or the default one.  The
  various headings help a little bit.  So although styles can be far more
  complicated and allow much flexibility all of that is beyond my
  requirements.  Even if i did need the more advanced stuff the biggest
  saving in time was with the initial paste as unformatted text and
 finding
  the text already in the format i wanted.
 
  I am glad the more complicated stuff is there so that if i ever had more
  advanced requirements i could upscale quite easily.
 
  However i think scaring people off by pointing out how complicated it
 all
  could be might make them miss out on the huge benefits they could get
 from
  the very simple bits of it.
 
 
  Oooops!  sorry for ranting!  I know it's not the way you meant it!  Happy
  Easter all! :)))
  Regards from
  Tom :)
 
 
  On 17 April 2014 02:03, Virgil Arrington cuyfa...@hotmail.com wrote:
 
 
  On 04/16/2014 04:08 PM, Kevin O'Brien wrote:
 
  Interesting point, Virgil. I think we need to weak a fine line between
  providing a tool that we can use intelligently, and forcing people to
  do something they don't understand. Using styles the right way is
  something you have to be educated about. Like you, I started by
  getting the idea that I could change styles throughout the document if
  I used them consistently. But it took longer for me to really
  appreciate the need to do functional style definitions. Any character
  can be bold for a variety of reasons, and the key is to create and use
  styles based on the function of that element in a document. That way,
  you can change a subset of all of the bold characters without changing
  others. But that requires starting to really think about the
  architecture of your information.
 
  Regards,
 
 
   Good points, Kevin. I'm learning that using styles takes a lot of
  thought and planning. I like the way I can customize LO to make it do
  amazing things. But, it can't be done thoughtlessly, or you'll end up
  redoing stuff later on.
 
  It occurs to me that, when we create style definitions, what we're
 really
  doing is making LO work more like LyX. The difference is that, with LyX,
  somebody else has already created really good styles (called
  environments) thus shielding the user from the need to create them.
  Problem is, when the pre-created environments don't meet your needs, you
  have a steep learning curve to try to change them. With LO, you can much
  more easily create and modify styles, but, if you want really good
 output,
  you *have* to create and modify your styles, and that takes thoughtful
  planning. For a person just wanting to get his project done, the need to
  create and customize the styles seems to get in the way. It's as if each
  user is actually finishing LO by making it work the way s/he prefers.
 In
  creating my LO styles, I've tried to use LyX environments as a model,
  mimicking their output, and tweaking where I find it helpful.
 
 
  Virgil
 
  --
  To unsubscribe e-mail to: users+unsubscr...@global.libreoffice.org
  

Re: [libreoffice-users] Character Styles

2014-04-16 Thread Kevin O'Brien
Interesting point, Virgil. I think we need to weak a fine line between
providing a tool that we can use intelligently, and forcing people to
do something they don't understand. Using styles the right way is
something you have to be educated about. Like you, I started by
getting the idea that I could change styles throughout the document if
I used them consistently. But it took longer for me to really
appreciate the need to do functional style definitions. Any character
can be bold for a variety of reasons, and the key is to create and use
styles based on the function of that element in a document. That way,
you can change a subset of all of the bold characters without changing
others. But that requires starting to really think about the
architecture of your information.

Regards,



On Wed, Apr 16, 2014 at 2:06 PM, Virgil Arrington cuyfa...@hotmail.com wrote:
 I've discovered another neat reason to use character styles instead of
 direct character formatting. We've already discussed the advantage of
 changing character formatting document-wide by just changing the style.

 I've always used Ctrl-B for boldface and Ctrl-I for Italics in providing
 direct character formatting to my text. I didn't want to be bothered by
 character styles. But, on occasion, I want to clean up a document by
 removing direct paragraph formatting (Ctrl-M). When I do that, it clears
 *all* direct formatting, whether paragraph or character, so I end up losing
 all my bold and italics.

 But, I've now learned to use the character styles Emphasis for Italics and
 Strong Emphasis for boldface instead of the direct bold and Italics
 commands. Then when I hit Ctrl-M to clean up formatting, then my boldface
 and Italics are preserved, because they are controlled by character styles
 rather than direct formatting.

 This has been a major change in the way I've worked over the years, but I
 think as I get used to it, I'll really like it and the greater control I'll
 get over my work.

 What's interesting is that this is the way LaTeX editors like LyX work by
 default. It's second nature in LyX, because that's the *only* way it works.
 But because of LO's open model (a billion ways of accomplishing the same
 task), I've had to adjust how I work with the office suite.

 Virgil

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Re: [libreoffice-users] Character Styles

2014-04-16 Thread Tom Davies
Hi :)
Nice! :)  I wonder if you can reconfigure the
Ctrl B
combo to apply the relevant style instead of just making it bold
temporarily?
Regards from
Tom :)




On 16 April 2014 19:06, Virgil Arrington cuyfa...@hotmail.com wrote:

 I've discovered another neat reason to use character styles instead of
 direct character formatting. We've already discussed the advantage of
 changing character formatting document-wide by just changing the style.

 I've always used Ctrl-B for boldface and Ctrl-I for Italics in providing
 direct character formatting to my text. I didn't want to be bothered by
 character styles. But, on occasion, I want to clean up a document by
 removing direct paragraph formatting (Ctrl-M). When I do that, it clears
 *all* direct formatting, whether paragraph or character, so I end up losing
 all my bold and italics.

 But, I've now learned to use the character styles Emphasis for Italics and
 Strong Emphasis for boldface instead of the direct bold and Italics
 commands. Then when I hit Ctrl-M to clean up formatting, then my boldface
 and Italics are preserved, because they are controlled by character styles
 rather than direct formatting.

 This has been a major change in the way I've worked over the years, but I
 think as I get used to it, I'll really like it and the greater control I'll
 get over my work.

 What's interesting is that this is the way LaTeX editors like LyX work by
 default. It's second nature in LyX, because that's the *only* way it works.
 But because of LO's open model (a billion ways of accomplishing the same
 task), I've had to adjust how I work with the office suite.

 Virgil

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Re: [libreoffice-users] Character Styles

2014-04-16 Thread Virgil Arrington


On 04/16/2014 03:19 PM, Tom Davies wrote:

Hi :)
Nice! :)  I wonder if you can reconfigure the
Ctrl B
combo to apply the relevant style instead of just making it bold 
temporarily?

Regards from
Tom :)


Yes, you can, but I found you don't want to.

In the Tools/Customize dialogs, you can assign any style to a keystroke 
combination. I tried it by reassigning Ctrl-B to the Strong Emphasis 
character style and Ctrl-I to the Emphasis style. But, unlike the direct 
formatting commands, these don't *toggle* the attribute. So, if while 
typing, I hit Ctrl-B, then everything after it applies the Strong 
Emphasis character style. If I hit Ctrl-B again, it *doesn't* turn it 
off. So, I reassigned those keystrokes to their toggled effects.


Instead, I assigned Alt-B and Alt-I to the respective character styles. 
Then, I assigned Alt-D to the Default character style. Now, I can 
apply the desired style quickly while typing without altering the 
default behavior of the program for those times when I might need it.


Virgil

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Re: [libreoffice-users] Character Styles

2014-04-16 Thread Tom Davies
Hi :)
I think you have gone into quite advanced usages of styles.  To start with
i kept it extremely simple and mixed in some direct formatting too.

It took a while to get used to direct formatting too but that was so long
ago now that it's difficult to remember.  Most of my colleagues don't know
key-combos such as Ctrl B.  They reach for the mouse.

Even so people sometimes don't realise those are toggle-switches and tend
to select an area of text and 'have' to be taught that they don't need to.
[Grrr, taught bad habits iow]

Regards from
Tom :)




On 16 April 2014 21:08, Kevin O'Brien zwiln...@gmail.com wrote:

 Interesting point, Virgil. I think we need to weak a fine line between
 providing a tool that we can use intelligently, and forcing people to
 do something they don't understand. Using styles the right way is
 something you have to be educated about. Like you, I started by
 getting the idea that I could change styles throughout the document if
 I used them consistently. But it took longer for me to really
 appreciate the need to do functional style definitions. Any character
 can be bold for a variety of reasons, and the key is to create and use
 styles based on the function of that element in a document. That way,
 you can change a subset of all of the bold characters without changing
 others. But that requires starting to really think about the
 architecture of your information.

 Regards,



 On Wed, Apr 16, 2014 at 2:06 PM, Virgil Arrington cuyfa...@hotmail.com
 wrote:
  I've discovered another neat reason to use character styles instead of
  direct character formatting. We've already discussed the advantage of
  changing character formatting document-wide by just changing the style.
 
  I've always used Ctrl-B for boldface and Ctrl-I for Italics in providing
  direct character formatting to my text. I didn't want to be bothered by
  character styles. But, on occasion, I want to clean up a document by
  removing direct paragraph formatting (Ctrl-M). When I do that, it clears
  *all* direct formatting, whether paragraph or character, so I end up
 losing
  all my bold and italics.
 
  But, I've now learned to use the character styles Emphasis for Italics
 and
  Strong Emphasis for boldface instead of the direct bold and Italics
  commands. Then when I hit Ctrl-M to clean up formatting, then my boldface
  and Italics are preserved, because they are controlled by character
 styles
  rather than direct formatting.
 
  This has been a major change in the way I've worked over the years, but I
  think as I get used to it, I'll really like it and the greater control
 I'll
  get over my work.
 
  What's interesting is that this is the way LaTeX editors like LyX work by
  default. It's second nature in LyX, because that's the *only* way it
 works.
  But because of LO's open model (a billion ways of accomplishing the same
  task), I've had to adjust how I work with the office suite.
 
  Virgil
 
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Re: [libreoffice-users] Character Styles

2014-04-16 Thread Virgil Arrington


On 04/16/2014 04:08 PM, Kevin O'Brien wrote:

Interesting point, Virgil. I think we need to weak a fine line between
providing a tool that we can use intelligently, and forcing people to
do something they don't understand. Using styles the right way is
something you have to be educated about. Like you, I started by
getting the idea that I could change styles throughout the document if
I used them consistently. But it took longer for me to really
appreciate the need to do functional style definitions. Any character
can be bold for a variety of reasons, and the key is to create and use
styles based on the function of that element in a document. That way,
you can change a subset of all of the bold characters without changing
others. But that requires starting to really think about the
architecture of your information.

Regards,


Good points, Kevin. I'm learning that using styles takes a lot of 
thought and planning. I like the way I can customize LO to make it do 
amazing things. But, it can't be done thoughtlessly, or you'll end up 
redoing stuff later on.


It occurs to me that, when we create style definitions, what we're 
really doing is making LO work more like LyX. The difference is that, 
with LyX, somebody else has already created really good styles (called 
environments) thus shielding the user from the need to create them. 
Problem is, when the pre-created environments don't meet your needs, you 
have a steep learning curve to try to change them. With LO, you can much 
more easily create and modify styles, but, if you want really good 
output, you *have* to create and modify your styles, and that takes 
thoughtful planning. For a person just wanting to get his project done, 
the need to create and customize the styles seems to get in the way. 
It's as if each user is actually finishing LO by making it work the 
way s/he prefers. In creating my LO styles, I've tried to use LyX 
environments as a model, mimicking their output, and tweaking where I 
find it helpful.


Virgil

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Re: [libreoffice-users] Character Styles

2014-04-16 Thread Tom Davies
Hi :)
Neat.  I was wondering what work-around you would find.

The only one i thought of was to try to remember that i would have to
select an area of text to make bold instead of doing the toggling method.
I think your way is better though.
Thanks and regards from
Tom :)


On 16 April 2014 22:29, Virgil Arrington cuyfa...@hotmail.com wrote:


 On 04/16/2014 03:19 PM, Tom Davies wrote:

 Hi :)
 Nice! :)  I wonder if you can reconfigure the
 Ctrl B
 combo to apply the relevant style instead of just making it bold
 temporarily?
 Regards from
 Tom :)


 Yes, you can, but I found you don't want to.

 In the Tools/Customize dialogs, you can assign any style to a keystroke
 combination. I tried it by reassigning Ctrl-B to the Strong Emphasis
 character style and Ctrl-I to the Emphasis style. But, unlike the direct
 formatting commands, these don't *toggle* the attribute. So, if while
 typing, I hit Ctrl-B, then everything after it applies the Strong Emphasis
 character style. If I hit Ctrl-B again, it *doesn't* turn it off. So, I
 reassigned those keystrokes to their toggled effects.

 Instead, I assigned Alt-B and Alt-I to the respective character styles.
 Then, I assigned Alt-D to the Default character style. Now, I can apply
 the desired style quickly while typing without altering the default
 behavior of the program for those times when I might need it.

 Virgil


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