[Wikimania-l] Re: Arrival and travel to hotel

[phoebe ayers]

Jludlow, your message below is unnecessary and unkind. I am putting your
address on moderation.

There will be many more messages on this list than normal during the
conference, this week and next; if anyone doesn't wish to get them, you can
unsubscribe or mute the list temporarily!

And thanks for the additional directions Robert! I also find them very
helpful :)

best,
Phoebe


On Mon, Aug 7, 2023 at 6:05 AM  wrote:

> It is not civil to spam people relentlessly
>
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[Wikimania-l] Re: Arrival and travel to hotel

[phoebe ayers]

Dear all,

A general note -- please remember that our peers and colleagues are working
hard to organize this conference on behalf of the Wikimedia movement, and
many volunteers and staff have been working on the event for a very long
time. Please be kind to one another both here and at the event. Your
conference organizers are entering the very most stressful time of
conference planning right now - the week before the event! - and many of
your fellow attendees will be going to Singapore and perhaps to Wikimania
for the first time. So please be thoughtful and helpful in all of your
messages and assume good faith of your colleagues.

My other request for the Wikimania community is to please share helpful
information on the wiki when you know or discover it. You can also share in
other ways; in addition to this mailing list, there's also an active
telegram channel that might be of interest to join:
https://wikimania.wikimedia.org/wiki/2023:Attendees. Wikimania is a
collaborative and participatory event and it will take all of us to make it
a great experience.

Thanks Lodewijk for your great reminder as well that each conference - and
city! - is different. Let's be bold, collaborative and kind in building
this event together. I can't wait to see many of you soon!
Phoebe

On Sun, Aug 6, 2023 at 3:42 PM effe iets anders 
wrote:

> Thank you Butch for the helpful information on the wiki.
>
> It sounds like there's some misalignment as to how much to guidance/detail
> to expect written out. In previous years, volunteer organizers went out of
> their way to describe in extreme detail how to get to the
> accommodation/venue, even with recorded video walkthroughs. That was great,
> but should not set an expectation for future organizers to do the same:
> it's hard enough to organize a conference like this, without meeting all
> these expectations.
>
> Whenever there are specific questions, it's of course always welcome to
> ask people - for example through this list. Perhaps the Rome2Rio link in
> the wiki
> 
> page linked earlier will give you this kind of 'walking instructions' - but
> indeed entering the address in Google Maps may also be helpful. I can
> imagine that relying on live access to internet is a bit scary (will your
> phone work?) so looking into it in advance sounds helpful. It looks like a
> straight metro ride with a short walk along two streets.
>
> Andy, if there's anything specific that you need beyond that link, feel
> free to clarify what that is, and what gives you uncertainty about this.
> I'm going to assume that the MRT station inside the airport is easy to
> find, and that the walk is acceptable. If you do find information lacking
> on the wiki and you figure it out (with or without help), I hope you'll
> feel free to either edit the page, or suggest it on the talkpage as an
> improvement.
>
> Overall, I hope that as a community we can lower what we "expect" from the
> organizers to take care of - because the increasing list of things they
> have to arrange make it nearly impossible for future conferences to be
> organized in an affordable manner.
>
> Warmly,
> Lodewijk
>
> On Sun, Aug 6, 2023 at 10:16 AM Peter Southwood <
> peter.southw...@telkomsa.net> wrote:
>
>> This is the kind of information one might reasonably expect for a well
>> organised event.
>> Cheers,
>> P
>>
>> -Original Message-
>> From: Andy Mabbett [mailto:a...@pigsonthewing.org.uk]
>> Sent: 06 August 2023 16:38
>> To: Wikimania general list (open subscription)
>> Subject: [Wikimania-l] Re: Arrival and travel to hotel
>>
>> On Sun, 6 Aug 2023 at 15:08,  wrote:
>> >
>> > There's more than one Park Royal in Singapore.
>>
>> I was, as my original post implied ("the useful 'Scholar attendee
>> Guide'... what I can't find in that document"), referring to the Park
>> Royal where rooms ahve been booked for scholarship attendees.
>>
>> > To find out which MRT station is nearest your hotel, google the hotel's
>> name
>> [...]
>> >It's not that hard.
>>
>> Thank you. I know how to use Google.
>>
>> > Also, in Singapore most people speak English, and are very polite. So if
>> you
>> > get lost you can ask for directions.
>>
>> That is exactly what I have asked for. So far, no-one has given them
>>
>> --
>> Andy Mabbett
>> @pigsonthewing
>> http://pigsonthewing.org.uk
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[Wikimania-l] Re: Planning your trip to Singapore for Wikimania 2023

[phoebe ayers]

Hi folks,

Stepping in as a list moderator to 1) offer apologies to everyone that this
off-topic discussion has gone on so long and 2) to note that I have put
Mina's address on moderation. Recognizing that this is a heated and
upsetting topic for many, and these discussions have a tendency to invite
piling on, I have *also* put the whole list on moderation and plan to leave
it on moderation through the end of Sunday. I am happy to quickly approve
any messages from the conference organizers and messages directly relevant
to Wikimania 2023 information.

This list is for discussing and getting information Wikimania: the upcoming
conference and future planning. Questions about the conference are fine;
concern trolling is not. I whole-heartedly support the statement that Butch
posted on behalf of the CoT and WMF.

best,
Phoebe
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[Wikimania-l] Re: Wikimania 2024 will be hosted in …

[phoebe ayers]

On Tue, Mar 21, 2023 at 12:42 AM Gnangarra  wrote:

>
> Evelin raises an interesting perspective about " the only good place to
> ever do it is Europe" , historically Wikimania has spent a lot of time in
> Europe because it had large individual communities
>

Just a quick note, because I know we have many newer people on these lists:
of the Wikimanias to date, not counting Singapore or Krakow, 5 have been in
Europe and 10 have not been in Europe, plus 2 virtual/global conferences.
The full list can be found here: https://en.wikipedia.org/wiki/Wikimania or
here: https://meta.wikimedia.org/wiki/Wikimania#Past_Wikimanias.
Note that includes the first Wikimania, in Frankfurt, which was originally
only planned as a one-off event... before we decided the conference was
really cool and should happen again :)

I don't know of a comprehensive list of regional conferences throughout the
years but there have been dozens WikiIndaba, Iberoconf, WikiConference
North America, WikiArabia, Wikimedia CEE, ESEAP... and many of these have
been quite large. Suffice to say, Wikimedians seem to like to get together
:) I would like to see the movement keep working on making really excellent
virtual events too, as I think there's a lot more to explore in that realm
too.

cheers,
Phoebe


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[Wikimania-l] Re: Wikimania 2024 will be hosted in …

[phoebe ayers]

> are going to organise a great Wikimania.
>
> (Disclaimer: I have been privileged enough to have been able to attend
> many a WIkimania, and am perhaps one of the worst people in the world to
> write the text below)
>
> Reading your comment on hopefully announcing the Wikimania hosts for 2025
> and 2026 soon makes me wonder if we are not overlooking a fundamental
> discussion with regards to the continued existence of Wikimania as it
> currently takes place. Are we going to continue to annually organise a
> global event, flying people from all over the world to a location which
> limits physical participation to those that are able to do so (regardless
> of the few scholarships we manage to distribute for volunteers)?
>
> Would it not be a good idea to start with revisiting our goals (for
> example: reconnecting, exchanging experiences and sharing cool projects)
> and start thinking of alternatives to the current Wikimania set up? It
> would also be interesting to match these goals with the increase in
> regional engagement which is taking place across our movement.
>
>  I have the feeling I might have missed some earlier discusion on this,
> but I am not seeing much change in the Wikimania concept in a time that
> probably demands change both from a sustainability as well as an equity
> perspective.
>
> And again I am probably not the best person to point this out (coming from
> an incredibly privileged position) and I love wikimania and I love seeing
> all of you on a regular basis… but at the same time I have noticed that we
> are all trying to adjust to a changing world…and it would seem that a
> movement as unique as ours should be able to come up with a better
> alternative?
>
> I hope that people take this mail in the spirit that it is intended and if
> I can contribute to facilitating this discussion I am of course more than
> willing to do so!
>
> Jan-Bart de Vreede
> (Views expressed in this email are my personal views)
>
>
> On 20 Mar 2023, at 16:32, phoebe ayers  wrote:
>
> Hello everyone,
>
> I am very excited to share that Wikimania 2024 will be hosted in the city
> of Kraków in Poland <https://en.wikipedia.org/wiki/Krak%C3%B3w>! [1]
> Kraków had a strong submission
> <https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest/Central_Eastern_Europe,_Poland,_Cracow>
> with a collaborative design and an experienced, enthusiastic team
> supporting it [2]. At the crossroads of history, culture, and technology,
> we are confident that the impact of Wikimania will be great for our
> projects, the movement in general, and especially, local communities in the
> Central and Eastern European (CEE) region. Read more on Diff
> <https://diff.wikimedia.org/2023/03/20/announcing-the-host-of-wikimania-in-2024/>
> [3].
>
> Bringing our movement’s beloved event to life is not simple and we took
> many criteria into consideration. We were grateful for the expressions of
> interest
> <https://wikimania.wikimedia.org/wiki/Category:Wikimania_2024_expressions_of_interest>
> received for hosting Wikimania in 2024, 2025, and beyond [4]. Announcing
> host cities this far in advance is a new approach
> <https://diff.wikimedia.org/2022/10/27/wikimania-welcoming-expressions-of-interest-for-2024/>
> to organizing Wikimania we are exploring [5]. In addition to the support we
> provide as the stewards of Wikimania
> <https://meta.wikimedia.org/wiki/Wikimania_Committee>, together with the
> Foundation’s Movement Communications team
> <https://meta.wikimedia.org/wiki/Communications/Movement_Communications>,
> we see great value in facilitating more time for organizers so they can
> learn from each other in practice and strengthen their capacity [6], [7].
> We hope to announce the hosts of Wikimania in 2025 and 2026 in the coming
> months or at Wikimania 2023 in Singapore.
>
> Once again, wholehearted congratulations to the 2024 Wikimania team. We
> know you will do an excellent job welcoming our global family to your
> timeless city. And to our global family, we hope that you are as excited as
> we are returning to the vibrant CEE region after 14 years. Looking forward
> to collaborating with you all on wiki and in person.
>
> My best wishes for all,
> Phoebe (Wikimania Steering Committee)
>
> On behalf of the Wikimania Steering Committee and the Wikimedia Foundation
> Movement Communications team
> Translations available on Diff
>
> [1] Kraków is a hybrid gem of history and modernity:
> https://en.wikipedia.org/wiki/Krak%C3%B3w
> [2] Kraków expression of interest:
> https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest/Central_Eastern_Europe,_Poland,_Cracow
>
> [3] Read more about 

[Wikimania-l] Wikimania 2024 will be hosted in …

[phoebe ayers]

Hello everyone,


I am very excited to share that Wikimania 2024 will be hosted in the city
of Kraków in Poland ! [1] Kraków
had a strong submission

with a collaborative design and an experienced, enthusiastic team
supporting it [2]. At the crossroads of history, culture, and technology,
we are confident that the impact of Wikimania will be great for our
projects, the movement in general, and especially, local communities in the
Central and Eastern European (CEE) region. Read more on Diff

[3].

Bringing our movement’s beloved event to life is not simple and we took
many criteria into consideration. We were grateful for the expressions of
interest

received for hosting Wikimania in 2024, 2025, and beyond [4]. Announcing
host cities this far in advance is a new approach

to organizing Wikimania we are exploring [5]. In addition to the support we
provide as the stewards of Wikimania
, together with the
Foundation’s Movement Communications team
,
we see great value in facilitating more time for organizers so they can
learn from each other in practice and strengthen their capacity [6], [7].
We hope to announce the hosts of Wikimania in 2025 and 2026 in the coming
months or at Wikimania 2023 in Singapore.

Once again, wholehearted congratulations to the 2024 Wikimania team. We
know you will do an excellent job welcoming our global family to your
timeless city. And to our global family, we hope that you are as excited as
we are returning to the vibrant CEE region after 14 years. Looking forward
to collaborating with you all on wiki and in person.

My best wishes for all,

Phoebe (Wikimania Steering Committee)


On behalf of the Wikimania Steering Committee and the Wikimedia Foundation
Movement Communications team
Translations available on Diff

[1] Kraków is a hybrid gem of history and modernity:
https://en.wikipedia.org/wiki/Krak%C3%B3w

[2] Kraków expression of interest:
https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest/Central_Eastern_Europe,_Poland,_Cracow


[3] Read more about this announcement on Diff:
https://diff.wikimedia.org/2023/03/20/announcing-the-host-of-wikimania-in-2024/


[4] 11 expressions of interest received:
https://wikimania.wikimedia.org/wiki/Category:Wikimania_2024_expressions_of_interest


[5] The call for hosting Wikimania in 2024, 2025 and beyond:
https://diff.wikimedia.org/2022/10/27/wikimania-welcoming-expressions-of-interest-for-2024/


[6] The Wikimania Steering Committee:
https://meta.wikimedia.org/wiki/Wikimania_Committee
[7] The Wikimedia Foundation Movement Communications team
https://meta.wikimedia.org/wiki/Communications/Movement_Communications

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[Wikimania-l] Re: expressions of interest for 2024 and beyond

[phoebe ayers]

Hi Harry,

Indeed, planning Wikimania can expand to fit every available spare
moment :) At this point, we are really looking for ideas and
information but not a full-fledged proposal - you don't need to talk
to the venue or get commitments for grants or any of the level of
planning that we have asked bids to do in the past. But if you have a
local community and thoughts on how it could work, do tell us that! In
particular it's helpful to know how much enthusiasm there is either in
the region (like this year's ESEAP supported event) or locally for
having the conference. In recent years, Wikimedia has expanded its
support of Wikimania; the WMF can help with matters like booking
venues and logistics, and we can bring in event organizers, so that
local volunteers can concentrate on the programmatic and community
side. So while it is still work to host wikimania, it should be less
than it once was. Also, you may want to connect with your fellow
Wikimania 2014 organizer, who is proposing a return to London!
https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest/London,_UK

cheers,
Phoebe

On Wed, Dec 21, 2022 at 4:26 PM Harry Mitchell  wrote:
>
> Hi Phoebe et al,
>
> Exactly how much work is expected from prospective hosts at this point and 
> going forward, and how much time are they expected to commit? I've attended 
> Wikimaniae and was heavily involved with organising 2014. The conference 
> itself could be held more or less anywhere, though ideally somewhere well 
> connected and with an enthusiastic Wikimedia community and I'd love to be 
> involved with hosting another one but experience suggests it's not something 
> I could fit around a full-time job and a family.
>
> Best,
> Harry
>
> On Mon, Dec 19, 2022 at 10:03 PM phoebe ayers  wrote:
>>
>> Dear all,
>> If you would like to host Wikimania in your locale in 2024 or beyond, the 
>> process to express interest in hosting is open:
>> https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest
>>
>> We have decided to keep the process open for a couple more weeks to give 
>> some extra time to put in new expressions of interest and also for teams to 
>> work on and fill out the ones that have been submitted so far. Thanks to 
>> everyone who has submitted!
>>
>> The new deadline is January 8th - and the Wikimania steering committee will 
>> deliberate after that. Remember that you can express your interest in 
>> hosting the conference in 2024 and beyond.
>>
>> Don't forget to write about:
>> - your team! do you have an existing group of Wikimedians who have worked on 
>> events? Would you like to use the event to recruit new Wikimedians to your 
>> group? Do you have a regional collaboration?
>> - Your vision and goal for the conference. Why do you want Wikimania to be 
>> held in your area?
>>
>> You don't need to have a venue or logistics. But if you have ideas (are 
>> there particular places you can imagine, or many options? Places similarly 
>> sized conferences have been?) then tell us about them!
>>
>> Wikimania is extraordinary and we want to hear from you. Please let the 
>> Wikimania steering committee know if you have any questions.
>>
>> best,
>> Phoebe
>>
>> --
>> * I use this address for lists; send personal messages to phoebe.ayers  
>> gmail.com *
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[Wikimania-l] expressions of interest for 2024 and beyond

[phoebe ayers]

Dear all,
If you would like to host Wikimania in your locale in 2024 or beyond, the
process to express interest in hosting is open:
https://wikimania.wikimedia.org/wiki/2024:Expressions_of_Interest

We have decided to keep the process open for a couple more weeks to give
some extra time to put in new expressions of interest and also for teams to
work on and fill out the ones that have been submitted so far. Thanks to
everyone who has submitted!

The new deadline is January 8th - and the Wikimania steering committee will
deliberate after that. Remember that you can express your interest in
hosting the conference in 2024 and beyond.

Don't forget to write about:
- your team! do you have an existing group of Wikimedians who have worked
on events? Would you like to use the event to recruit new Wikimedians to
your group? Do you have a regional collaboration?
- Your vision and goal for the conference. Why do you want Wikimania to be
held in your area?

You don't need to have a venue or logistics. But if you have ideas (are
there particular places you can imagine, or many options? Places similarly
sized conferences have been?) then tell us about them!

Wikimania is extraordinary and we want to hear from you. Please let the
Wikimania steering committee know if you have any questions.

best,
Phoebe

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[Wikimania-l] Re: volunteers needed for Wikimania 2022!

[phoebe ayers]

Hi Wikimaniacs! Just a quick reminder that our deadline to volunteer for
organizing Wikimania 2022 is January 9th! See the page below and let us
know if you have any questions.
Phoebe

On Tue, Dec 14, 2021 at 2:15 PM phoebe ayers  wrote:

> Dear all,
>
> The Wikimania Foundation events team, the Wikimania steering committee,
> and members of the 2021 Wikimania organizing team would like to invite you
> to help organize Wikimania 2022!  Wikimania 2022 will again primarily be a
> virtual event, with distributed in-person events if local and global
> circumstances allow.
>
> We need volunteers to be a part of the core organizing team as well as for
> other roles. You can find more information here:
> https://meta.wikimedia.org/wiki/Wikimania_2022/Volunteer
>
> The core team will help determine the structure and timeline of the event,
> lead programming, scholarship, communication and other teams for the event,
> and help ensure our global conference is a success.
>
> For the process to volunteer, see:
> https://meta.wikimedia.org/wiki/Wikimania_2022/Volunteer#How_to_volunteer
>
> There's a set of questions on the meta page linked above; you can email
> your answers to the events team or post on meta by January 9th, 2022.
> Events staff and Wikimania steering committee members will review
> applications, meet with shortlisted candidates the following week, and
> announce the core organizing team by January 21st. Please post any
> questions on the talk page. We look forward to building an amazing
> conference team!
>
> best,
> Phoebe Ayers
> vice-chair Wikimania Steering Committee
>
> --
> * I use this address for lists; send personal messages to phoebe.ayers
>  gmail.com *
>


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[Wikimania-l] volunteers needed for Wikimania 2022!

[phoebe ayers]

Dear all,

The Wikimania Foundation events team, the Wikimania steering committee, and
members of the 2021 Wikimania organizing team would like to invite you to
help organize Wikimania 2022!  Wikimania 2022 will again primarily be a
virtual event, with distributed in-person events if local and global
circumstances allow.

We need volunteers to be a part of the core organizing team as well as for
other roles. You can find more information here:
https://meta.wikimedia.org/wiki/Wikimania_2022/Volunteer

The core team will help determine the structure and timeline of the event,
lead programming, scholarship, communication and other teams for the event,
and help ensure our global conference is a success.

For the process to volunteer, see:
https://meta.wikimedia.org/wiki/Wikimania_2022/Volunteer#How_to_volunteer

There's a set of questions on the meta page linked above; you can email
your answers to the events team or post on meta by January 9th, 2022.
Events staff and Wikimania steering committee members will review
applications, meet with shortlisted candidates the following week, and
announce the core organizing team by January 21st. Please post any
questions on the talk page. We look forward to building an amazing
conference team!

best,
Phoebe Ayers
vice-chair Wikimania Steering Committee

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[Wikimania-l] Wikimania 2021: Call for volunteers and core team

[phoebe ayers]

Hello everyone,

Following the recent news that 2021 Wikimania will be virtual

[1], the Wikimania Steering Committee
[2] wanted to follow
up with some updates and opportunities to be involved in the planning for
Wikimania 2021.

TL;dr: *The Wikimania Steering Committee has begun planning for Wikimania
2021, and we are looking for 5-6 people to be on the core organizing team,
plus additional volunteers for other roles.* If you would like to be part
of the core team for organizing this year's virtual Wikimania, please let
us know by applying by *March 1.* Details are here:
https://meta.wikimedia.org/wiki/Wikimania_2021/Call_for_volunteers
or read
on!

==Hosting Wikimania 2021==

As there’s no physical location for this year's Wikimania, there are no
geographically based hosts. Instead, the Wikimania Steering Committee and
the Core Organizing Team (details below) will serve as an international
team of community organizers for Wikimania 2021. The Foundation will be
providing infrastructure, logistics and organizational support.

We invite you to join us and help produce this event for the community, by
the community.

==What we've done==

In order to help imagine and design a virtual event, in January 2021 the
Wikimania Steering Committee engaged in a series of design sprints that
were facilitated by event design experts. The goal of our design sprints
was to collaboratively start designing a few formats for a virtual
Wikimania experience to bring back to the wider community. You can read
more about the process, the people involved, and the outcomes of our design
sprints here
.[3]


==Theme & Dates==

Since this year marks the 20th anniversary of Wikipedia, and celebrations
are ongoing, Wikimania 2021’s theme will also celebrate 20 years of
Wikipedia. We’ll look back at our history and imagine our future.

We’re planning for the conference to be held in August 2021, following the
precedent set by past Wikimanias. Exact dates will follow soon.

==What about scholarships?==

Since an in-person event scholarship cannot be awarded for a virtual event,
there is an opportunity for us to look into repurposing the scholarships
program to enable participation and promote accessibility. A feasibility
study will be completed to develop how the scholarships program can be
repurposed, and the Core Organizing Team will help decide on the best
course of action.

==How to get involved==

For supporting the organization of Wikimania, we will need help from
community members around the world. To begin, we've identified roles that
will be part of the Core Organizing Team.

We are inviting nominations and self-nominations for the Core Organizing
Team for Wikimania 2021. This team will help lead the development and
production of the overall event, focused on the conference program, and
will be supported by technical and project staff at the Wikimedia
Foundation and the Wikimania steering committee. Volunteers will need to
commit time each week between now and August to make the event a success.

There will be additional calls for volunteers in other roles in the coming
months as well. If you have an idea for how you might be able to contribute
to Wikimania organization in other ways, please let us know by filling out
the application form
.

If you have organized past events in person or online, or are interested in
hosting international Wikimedia events in the future, we need you! Planning
Wikimania is an amazing way to meet and collaborate with other Wikimedians
from all over the world. This group will need people who are strong
collaborators, communicators, and solution-oriented and who are able to be
consistently involved through the conference.

If you have thoughts, ideas, or questions before applying, feel free to add
your comments on this meta page:
https://meta.wikimedia.org/wiki/Talk:Wikimania_2021 [4]

==So what are we looking for?==

Total number of people we are looking for

   - Organizing core team members: minimum of 2, maximum 3 community
   representatives
   - Programming core team members: minimum of 2, maximum 3 community
   representatives
   - These will be joined by 1-2 steering committee liaisons and staff from
   the WMF, including a project manager and virtual event producer


What are the responsibilities of Organizing core team members (2-3
people)?:

   -
   - Help choose the right format for a virtual Wikimania - using prior
   design work to set the length and outline of the event
   - Help shape/decide the outcome of the recommendations of the
   Scholarship Feasibility Report
   - Keep our international community up to date and involved throughout
   planning phase
 

[Wikimania-l] This Sunday, 19UTC: Wikimania 2005 Wikipedia Weekly episode

[phoebe ayers]

Dearest Wikimaniacs,

I've found myself this week catching myself at various times feeling
melancholy. Yes, there's a lot (a lot) of stuff going on the world and it's
been a very, very hard year. But there's one particular thing that I've
been thinking about this week, which is - this was supposed to be Wikimania
week, starting in a few days.

If the pandemic hadn't happened, I (and perhaps you) would be on our way to
Bangkok soon, to celebrate the 16th Wikimania. We'd be connecting in person
about all the things our movement does, online and off. We'd be making new
friends and renewing old friendships and getting rejuvenated once again for
the work we do.

I miss you all terribly, and I also want to celebrate that we've had 15 --
and counting -- amazing, life-changing movement-wide conferences, held all
around the world.

Andrew, Richard and I are starting a new podcast series to celebrate
Wikimania and our history, called "Wikipedia: year by year". We'll be
chatting with invited guests to discuss the world of Wikimedia each year,
seen through the lens of Wikimania. We're starting with Wikimania 2005, of
course -- the very first Wikimania, held this week (well, August 4th) in
2005 in Frankfurt, Germany.

Tune in this Sunday, 19:00 UTC (3PM EST) to listen to us and some special
guests talk about that Wikimania, why it was so cool, and what the world of
Wikimedia was like in 2005. Send us questions and comments on social media,
add your own experiences to the etherpad, and watch live (or watch the
stream afterwards).
Info on tuning in:
https://meta.wikimedia.org/wiki/Wikipedia_Weekly_Network/Year_by_Year
etherpad for comments & story-telling, before or during the episode:
https://etherpad.wikimedia.org/p/Wikipedia_Year_by_Year__2005

And regardless of whether this year would have been your 16th Wikimania,
your first Wikimania, or you weren't going to attend in person: let's
remember and celebrate the strength and the joy of our movement in any way
we can. Let's celebrate the late nights and the dance parties and the
multilingualism and the hacking and... staying up to make just one more
edit.

I miss you!
Phoebe

p.s. our hope is to not stop with 2005, but go through all of the years,
building towards the 20th anniversary of Wikipedia on Jan 15, 2021. Help us
build out the series and ideas for episodes (and guest suggestions) on
meta!
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[Wikimania-l] Fwd: Documentary film crew at Wikimania

[phoebe ayers]

forwarding for Samantha & Greg.

-- Forwarded message --
From: Samantha Lien 
To: wikimania-l@lists.wikimedia.org
Cc: Gregory Varnum 
Bcc:
Date: Thu, 15 Aug 2019 12:32:22 +0200
Subject: Documentary film crew at Wikimania

Hello everyone,

The Wikimedia Foundation Communications department has been in touch with a
production crew that is working on a documentary about Wikipedia. They are
planning to film at Wikimania this year in interviews with volunteers (you
may seem them around today outside!) as well as some select sessions of the
conference. The crew will be joined by a member of WMF Comms or our PR
agency partner. We wanted to share some information with you all about the
production crew and how they will be engaging at Wikimania.

We are working with the crew and space leaders to film some sessions of the
conference, and some of the crew will walk around to speak with different
volunteers for initial, non-filmed conversations. The crew is also aware of
the filming and photography policy and that those individuals wearing
colored lanyards wish not to be filmed or photographed. If anyone can be
seen directly in the shot, the crew will ask their permission before
filming.

For a bit about the documentary - this will be a documentary film about the
people and movement behind Wikipedia - why people get involved in the
movement, what makes them stay, and specific opportunities and challenges
ahead. They are hoping to release the film in time for Wikipedia’s 20th
anniversary. They are still in the very early stages of production.

We think this is an exciting opportunity and look forward to working
closely with the filmmaker as the documentary develops.

If you have questions or concerns about being filmed or how the crew will
be interacting at Wikimania, please reach out to myself and Greg Varnum
(cc’ed from WMF Comms).

Thank you,

Sam


Samantha Lien

Communications Manager

Wikimedia Foundation 
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[Wikimania-l] thank you for Wikimania

[phoebe ayers]

All,
A huge thanks to the Wikimedia South Africa team + the WMF logistics &
travel team + all the volunteers from around the world on the program
committee and assisting in other capacities + all of the enthusiastic
attendees - for making this a wonderful Wikimania.

We got to experience the beautiful city of Cape Town and surrounds, which
was for many attendees our first time in South Africa (or anywhere in
Africa). We met new friends and people in the movement doing amazing work
on the continent & beyond. We talked about editing the projects, about
movement strategy, about next steps. We had a fun dance party... and I know
that I, and many others, are newly inspired to work with the people I met
to improve and strengthen our projects in and about Africa and the African
diaspora.

Thanks again to the organizers (especially to Douglas Scott for hosting us
& running a week-long Wikimania and THEN leading (amazing) walking tours
for two days, to Liam Wyatt for running program logistics and getting
everything organized so that we could have a program, and to Ellie Young &
her WMF team for running things smoothly behind the scenes) -- and to
everyone who participated for making this such a great time. I encourage
everyone, whether you attended or not, to watch some talks, get inspired to
host local events and connect with the Wikimedians who presented their
projects and initiatives, and edit about South Africa!

greetings and wikilove from my last (alas) day in Capetown,
Phoebe

-- 
* I use this address for lists; send personal messages to phoebe.ayers 
gmail.com *
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[Wikimania-l] let's edit about plants!

[phoebe ayers]

Hi all,

Like many attendees I expect, I am looking forward to visiting Kirstenbosch
Botanical Garden and other gardens in Cape Town! Laura (cc'd) and I were
wondering if there would be interest in an informal edit-a-thon about South
African plants during the conference? We could take pictures, add sources,
improve Wikidata items, etc etc.

If there is interest, I can make a page and we can try to figure out a good
time. Perhaps as a thematic meetup, during the pre-conference, or just
afterwards as a field trip?

cheers,
Phoebe
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[Wikimania-l] Fwd: Re: Asia meetup at Wikimania

[phoebe ayers]

Forwarding for Roman



-- Forwarded message --
From: "Roman Bustria Jr." 
To: "Wikimania general list (open subscription)" <
wikimania-l@lists.wikimedia.org>
Cc:
Bcc:
Date: Fri, 11 Aug 2017 09:39:21 +0800
Subject: Re: Asia meetup at Wikimania
Asian Wikimania Meetup will happen on Aug 11 (Fri) Day 1. 7:00pm to 8:00pm.
Ballroom 4th Floor Sheraton Montréal.

For those already in Montreal, please come.

Thanks.




Butch Bustria





On Aug 10, 2017 9:36 PM, "Roman Bustria Jr."  wrote:

Hello,

Asian Wikimania Meetup will happen on Aug 11 (Fri) Day 1. 7:00pm to 8:00pm.
Ballroom 4th Floor Sheraton Montréal.

For those already in Montreal, please come.

Thanks



Butch Bustria
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[Wikimania-l] info on the wikimania programme

[phoebe ayers]

Hi all! For those attending Wikimania, I can't wait to see you!  Here's a
couple things to keep in mind about the program. All info is also here:
https://wikimania2017.wikimedia.org/wiki/Programme

All activities, except the Saturday group photo, the Sunday closing party,
and Wednesday scan-a-thon/edit-a-thons, take place in Le Centre Sheraton.

* The hackathon begins Wednesday, and preconferences are Thursday.
* Also on Wednesday, there is a scan-a-thon at the BANQ - National
Archives, a chance to see the archives and scan some Quebec history, and
WikiConference North America is also hosting editathons at McGill & BANQ.

* Stop by the registration desk on Level 4 to pick up your registration -
registration hours begin on Tuesday evening and go all day Wednesday &
Thursday:
https://wikimania2017.wikimedia.org/wiki/Programme#Registration_Hours
 I strongly encourage you to pick up your registration BEFORE Friday
morning :) If you haven't registered but intend to come, don't worry -
there will be registration on site!

* Thursday night there is a dinner in the Sheraton for all registered
attendees who are on-site.

* We'll start the main conference at 8:45 on Friday with an opening
ceremony with special guests. We'll then have our first of five keynotes:
Jimmy Wales in conversation with Biella Coleman. Be sure to be at Level 4
of the Sheraton on time!

* Friday night there is an opening reception at 18:00 in the community
village, as well as a poster session. Be sure to stop by level 3 to check
out all of the posters on topics ranging from outreach to technical
infrastructure, and talk to the authors.

* The group photo will be Saturday evening after the closing keynote ends
around 18:00 - we will go to a nearby park to take this. After that,
Saturday night is yours to explore Montreal, hang out with old & new
friends, or have a meetup: https://wikimania2017.wikimedia.org/wiki/Meetups

* The party is Sunday night, directly after the conference closes, in the
nearby Windsor Station building.

* During the day on Friday, Saturday, and Sunday, there is a dense program
of sessions, workshops, discussions and lightning talks - take a look ahead
of time to familiarize yourself with the program:
https://wikimania2017.wikimedia.org/wiki/Programme

* But if you want to duck out of formal talks, there will also be a
hackathon room (Salon 7) that is available 24/7 for hacking and quiet work,
and a strategy room (Salon 6,
https://wikimania2017.wikimedia.org/wiki/Wikimedia_2030) that will be set
aside for activities and work related to Wikimedia's strategy.

See you soon!
Phoebe
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Re: [Wikimania-l] Speaker advice thread

[phoebe ayers]

Thanks Rachel! you are amazing.

Andrew Lih has just put a session on the Thursday unconference program for
Wikiconference North America for this -- 1:30-3:30 on Thursday, in the
Sheraton.
https://wikiconference.org/wiki/2017/Unconference#Unconference_ideas_.28unsorted.29

If you are registered for any preconference on Thursday and you want to
join this session, drop on by! Speakers/mentors can self-organize with the
etherpad, below.

I will try my best to join as well to give feedback on presentations but I
know better than to promise to show up places when running wikimanias :)
best,
Phoebe

On Mon, Aug 7, 2017 at 10:10 AM, Rachel Farrand <rfarr...@wikimedia.org>
wrote:

> Just for fun, I made an etherpad for this.
> Sign up here if you volunteer to help someone else by listening to their
> presentation.
> If you want help on your presentation, just contact someone on this list.
> https://etherpad.wikimedia.org/p/Wikimania17Speakers
>
> On Sun, Aug 6, 2017 at 11:35 PM, Lodewijk <lodew...@effeietsanders.org>
> wrote:
>
>> Are you volunteering? :)
>> On Aug 7, 2017 5:26 AM, "Samuel Klein" <meta...@gmail.com> wrote:
>>
>>> I would welcome a pool for those who want 1-on-1s to match w someone
>>> like Lodewijk for a run through :)
>>>
>>> --Sam
>>>
>>> On Aug 5, 2017 3:29 PM, "Lodewijk" <lodew...@effeietsanders.org> wrote:
>>>
>>> (PS: if anyone wants a dry-run of their presentation one-on-one, I'm
>>> more than happy to volunteer with 2-3 presenters, either on hangout
>>> (monday) or in real life (Wednesday). Reach out to me off-list. If there's
>>> more interest, I imagine we could do a pool somewhere on-wiki :) --
>>> Lodewijk )
>>>
>>> On Sat, Aug 5, 2017 at 9:25 PM, phoebe ayers <phoebe.ay...@gmail.com>
>>> wrote:
>>>
>>>> Thanks Lodewijk & Leila! All good tips.
>>>>
>>>> One more thing about posting information online is you can share extra
>>>> data. I encourage everyone to put links etc in their program submission
>>>> pages on wiki.
>>>>
>>>> In the actual presentation, you are trying to convey the main idea and,
>>>> often at Wikimania, you're also trying to recruit other people to work on
>>>> your project :) If there's detailed information that you want to share but
>>>> would distract from the main presentation, putting it on the wiki is a good
>>>> way to share.
>>>>
>>>> Phoebe
>>>>
>>>>
>>>> On Sat, Aug 5, 2017 at 3:18 PM, Lodewijk <lodew...@effeietsanders.org>
>>>> wrote:
>>>>
>>>>> Thanks for sharing!
>>>>>
>>>>> While some may be concerned that their vocabulary is too limited - the
>>>>> opposite warning must be provided for native speakers. It is often easier
>>>>> to follow a non-native speaker, because they are aware of their
>>>>> limitations. Especially native speakers have the tendency to speak too
>>>>> fast, push in too much content in their presentation and rush through it.
>>>>> Realize that about half your audience (if not more!) is unlikely to speak
>>>>> English as their first language. It sucks, right? Because you always want
>>>>> to tell more.
>>>>>
>>>>> This also goes with the other tip that I hate: don't be too fancy with
>>>>> your slides. I love to put as little information on slides as possible,
>>>>> trying to make them complement my story. WRONG! With a large number of
>>>>> non-native speakers, it is important that the information is in both.
>>>>> Especially if you have an accent (and sorry native speakers: many of you
>>>>> do, too) you're probably hard to understand for some part of your 
>>>>> audience,
>>>>> at some point in your presentation. Having the basic storyline in your
>>>>> sheets doesn't just help the people in the room, but also people who try 
>>>>> to
>>>>> follow your presentation online.
>>>>>
>>>>> Finally: in an ideal world you upload your slides before your
>>>>> presentation. That way, you can add the link in your last (or first!)
>>>>> slide, so that people can download it, and read along at their own speed -
>>>>> or jot it down/photograph it for later reviewing. ESPECIALLY if you have
>>>>> lots of data/beautiful graphs!
>>>>>
>>>>>

Re: [Wikimania-l] Speaker advice thread

[phoebe ayers]

Thanks Lodewijk & Leila! All good tips.

One more thing about posting information online is you can share extra
data. I encourage everyone to put links etc in their program submission
pages on wiki.

In the actual presentation, you are trying to convey the main idea and,
often at Wikimania, you're also trying to recruit other people to work on
your project :) If there's detailed information that you want to share but
would distract from the main presentation, putting it on the wiki is a good
way to share.

Phoebe


On Sat, Aug 5, 2017 at 3:18 PM, Lodewijk <lodew...@effeietsanders.org>
wrote:

> Thanks for sharing!
>
> While some may be concerned that their vocabulary is too limited - the
> opposite warning must be provided for native speakers. It is often easier
> to follow a non-native speaker, because they are aware of their
> limitations. Especially native speakers have the tendency to speak too
> fast, push in too much content in their presentation and rush through it.
> Realize that about half your audience (if not more!) is unlikely to speak
> English as their first language. It sucks, right? Because you always want
> to tell more.
>
> This also goes with the other tip that I hate: don't be too fancy with
> your slides. I love to put as little information on slides as possible,
> trying to make them complement my story. WRONG! With a large number of
> non-native speakers, it is important that the information is in both.
> Especially if you have an accent (and sorry native speakers: many of you
> do, too) you're probably hard to understand for some part of your audience,
> at some point in your presentation. Having the basic storyline in your
> sheets doesn't just help the people in the room, but also people who try to
> follow your presentation online.
>
> Finally: in an ideal world you upload your slides before your
> presentation. That way, you can add the link in your last (or first!)
> slide, so that people can download it, and read along at their own speed -
> or jot it down/photograph it for later reviewing. ESPECIALLY if you have
> lots of data/beautiful graphs!
>
> Best,
> Lodewijk
>
> PS: if you like to be rogue, you try to hit every single spot in 'bad
> presentation bingo' here
> <http://www.monicametzler.com/bad-presentation-bingo/>.
>
> On Sat, Aug 5, 2017 at 9:08 PM, Leila Zia <le...@wikimedia.org> wrote:
>
>> Hi Phoebe,
>>
>> On Sat, Aug 5, 2017 at 11:01 AM, phoebe ayers <phoebe.ay...@gmail.com>
>> wrote:
>> > Dear all,
>> >
>> > We had planned to have a presentation clinic for speakers at Wikimania,
>> but
>> > unfortunately the leader had to cancel at the last moment. So
>> > instead...since I imagine lots of people are finishing their talks this
>> > weekend, let's share our best advice for giving a presentation with each
>> > other!
>>
>> If someone else signing up to help you on this front can reduce some
>> workload from you, please ping me. I'd be happy to pick up work on
>> this front or others.
>>
>> > More tips are here: https://wikimania2017.wikimedia.org/wiki/Speaker
>> > information
>> > Add your own, or reply here.
>>
>> Adding one more tip:
>>
>> Context: I'm not a native English speaker which means my vocabulary
>> set is limited, I can make grammatical errors when speaking, and under
>> stress, I may say things that in sequence may not make sense in
>> English. ;)
>>
>> The best advice for this case I've received from a professor some
>> years ago was to write down /everything/ I want to say about a slide
>> in the slide notes exactly how I wish I could say it at the
>> presentation time. Then, I read these notes 2-3 times, and then I do
>> 2-3 runs of the presentation for myself. This approach has worked for
>> me quite well. Before doing this, I used to waste a lot of time (and I
>> guess annoy the audience) by saying "emmm" and looking for words in my
>> mind. On extra tip if you go with this approach: don't read your notes
>> too many times or you will sound like someone who has memorized a
>> script. ;)
>>
>> Writing what you want to say will take time, it takes me between 45-60
>> min for 15 slides (that I've never presented before), but it's
>> honestly one of the best uses of that time if you're preparing for a
>> presentation.
>>
>> > see you very soon!
>>
>> can't wait. :)
>>
>> Best,
>> Leila
>>
>> > Phoebe
>> >
>> > ___
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>> > Wikimania-l@lists.wikimedia.org
>&

[Wikimania-l] Speaker advice thread

[phoebe ayers]

Dear all,

We had planned to have a presentation clinic for speakers at Wikimania, but
unfortunately the leader had to cancel at the last moment. So
instead...since I imagine lots of people are finishing their talks this
weekend, let's share our best advice for giving a presentation with each
other!

My tips are:

1) Practice! Even going through your talk once in front of a mirror can
help a lot.

2) Share your slides with someone else and see what they think

3) Screenshots are VERY difficult to see at the back of the room -
especially screenshots of Wikipedia, because the text is so small &
everything is blue & white. Instead, enlarge the portion of the screen you
want to show, highlight it with color, or convey it in some other way (like
typing out the statistic you want to show).

4) Don't bring too many slides! Most talks at Wikimania are 25 minutes.
That is very short! Plan for one minute per slide - at least - so no more
than 15 slides if you also leave time for questions and discussion.

5) give us your big ideas first. What is your "take away message"?

6) Don't forget to introduce yourself! What is your affiliation? why are
you giving this talk?

More tips are here: https://wikimania2017.wikimedia.org/wiki/Speaker
information
Add your own, or reply here.

see you very soon!
Phoebe
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Re: [Wikimania-l] Montreal airbnb for a group

[phoebe ayers]

Hi all,

A couple of these rooms are still open. Price entirely negotiable. Let me
know if you'd like to stay with some awesome people!

Phoebe

On Mon, Jul 17, 2017 at 10:50 PM, phoebe ayers <phoebe.ay...@gmail.com>
wrote:

> Dear all,
>
> I have a 5-bedroom airbnb rented during Wikimania (August 8-14) that I am
> no longer housing a group in (we booked another place) but I messed up and
> can't get a refund on it.
>
> Do you still need a place to stay? Does your group need a place to stay?
> Have you been looking for a nearby airbnb? Let's talk. It is about 15-20
> minutes walk from the venue, looks pretty nice, ~150can/night/person (less
> than the hotel, more than the dorms).
>
> Message me off list ASAP if you are interested!
>
> Thanks,
> Phoebe
>
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[Wikimania-l] Wikimania presenters: double-check the program

[phoebe ayers]

Dear Wikimania presenters and attendees!

Over the last couple of days I have resolved several schedule conflicts,
swapped some sessions between rooms for size/setup reasons, and scheduled
some birds-of-a-feather sessions. These changes are all visible here:
https://wikimania2017.wikimedia.org/wiki/Programme

Please, if you are presenting at Wikimania, double-check the updated
schedule to make sure you know when your session is and that there are no
newly created problems :) If you find any major schedule conflicts, email
me at wikimania-prog...@wikimedia.org.

See you in Montreal very soon!
Phoebe
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Re: [Wikimania-l] Lightning talk and poster submission status?

[phoebe ayers]

Hi Mihn,

Can you / your colleague write me at wikimania-prog...@wikimedia.org? The
poster acceptances did go out and your colleague should have heard back
from us. I want to make sure it didn't fall through the cracks.

Lightning talks -- the emails for those have not all gone out, my sincere
apologies to everyone. We expect to have room for all of the proposed
lightning talks and I'm working right now to see if I can make some more
room in the schedule for additional ones.

Phoebe


On Mon, Jul 24, 2017 at 11:53 AM, Minh Nguyen  wrote:

> Hi,
>
> Could anyone give an update on the status of lightning talk and poster
> submissions? The Submissions page [1] says we should've expected a decision
> a month ago. A colleague of mine has proposed a poster but has yet to hear
> back; the decision may affect whether he can attend. It would also be great
> to know in advance so we can prepare. :-) Thank you!
>
> [1] https://wikimania2017.wikimedia.org/wiki/Submissions
>
> --
> Minh Nguyen 
> [[User:mxn]]
>
>
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Re: [Wikimania-l] Montreal airbnb for a group

[phoebe ayers]

All,

This is still available - Luca's group may not take it. I can also offer a
lower price if that's a problem, as I'll lose money if I cancel anyway.
Please let me know if you or your group are still looking for a place to
stay.

Phoebe

On Mon, Jul 17, 2017 at 10:50 PM, phoebe ayers <phoebe.ay...@gmail.com>
wrote:

> Dear all,
>
> I have a 5-bedroom airbnb rented during Wikimania (August 8-14) that I am
> no longer housing a group in (we booked another place) but I messed up and
> can't get a refund on it.
>
> Do you still need a place to stay? Does your group need a place to stay?
> Have you been looking for a nearby airbnb? Let's talk. It is about 15-20
> minutes walk from the venue, looks pretty nice, ~150can/night/person (less
> than the hotel, more than the dorms).
>
> Message me off list ASAP if you are interested!
>
> Thanks,
> Phoebe
>
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Re: [Wikimania-l] Montreal airbnb for a group

[phoebe ayers]

Hi Gabriel and all,

I'm not sure about the room - perhaps someone on this list can let you know
if they need it!

Phoebe

On Tue, Jul 18, 2017 at 5:33 AM, Gabriel Thullen <gabr...@thullen.com>
wrote:

> Hi Phoebe,
>
> Like I said before, I have another "backup" hotel reservation for the
> duration of the conference, and I have not cancelled it yet. It is at the
> "Hotel Bon Soleil", less than 2 km away from the Conference venue. The
> hotel is quite cheap, but not really wheelchair accessible. Should I hold
> on to it until end of July in case somebody else needs it? I can find out
> if I can transfer the reservation.
>
> If nobody need a room, I can cancel the reservation, but I need to do it
> soon...
>
> Best regards
> Gabe
>
> On Tue, Jul 18, 2017 at 4:50 AM, phoebe ayers <phoebe.ay...@gmail.com>
> wrote:
>
>> Dear all,
>>
>> I have a 5-bedroom airbnb rented during Wikimania (August 8-14) that I am
>> no longer housing a group in (we booked another place) but I messed up and
>> can't get a refund on it.
>>
>> Do you still need a place to stay? Does your group need a place to stay?
>> Have you been looking for a nearby airbnb? Let's talk. It is about 15-20
>> minutes walk from the venue, looks pretty nice, ~150can/night/person (less
>> than the hotel, more than the dorms).
>>
>> Message me off list ASAP if you are interested!
>>
>> Thanks,
>> Phoebe
>>
>> ___
>> Wikimania-l mailing list
>> Wikimania-l@lists.wikimedia.org
>> https://lists.wikimedia.org/mailman/listinfo/wikimania-l
>>
>>
>
> ___
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>
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[Wikimania-l] Montreal airbnb for a group

[phoebe ayers]

Dear all,

I have a 5-bedroom airbnb rented during Wikimania (August 8-14) that I am
no longer housing a group in (we booked another place) but I messed up and
can't get a refund on it.

Do you still need a place to stay? Does your group need a place to stay?
Have you been looking for a nearby airbnb? Let's talk. It is about 15-20
minutes walk from the venue, looks pretty nice, ~150can/night/person (less
than the hotel, more than the dorms).

Message me off list ASAP if you are interested!

Thanks,
Phoebe
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[Wikimania-l] Fwd: FW: Register now for PKP 2017

[phoebe ayers]

Hi all,

Librarians and open access advocates in our community might be interested
in the Public Knowledge Project conference, which is happening right before
Wikimania in Montreal! (along with Debconf, Digital Humanities 2017, and
many more). (For those unfamiliar, the PKP is a project to build an open
platform for publishing scholarly journals and conferences.
https://pkp.sfu.ca/pkp2017/index).

Phoebe



*From:* scholcomm-requ...@lists.ala.org [mailto:scholcomm-request@
lists.ala.org] *On Behalf Of *Alison Moore
*Sent:* Wednesday, July 05, 2017 12:00 PM
*To:* p...@lists.purdue.edu; scholc...@lists.ala.org;
scholcomm-car...@listserv.uottawa.ca
*Subject:* [SCHOLCOMM] Register now for PKP 2017



Dear colleagues,



The Sixth International PKP Scholarly Publishing Conference
 is in just under one month, and we
couldn't be more excited!



If you've already registered, we're looking forward to seeing you soon. If
you haven't yet registered, it's not too late! We still have a few
available spaces: click to register now
.



Still undecided? There are so many great reasons to join us August 2 - 4,
2017 in beautiful Montréal:

   - Check out our newly updated conference program
    to see the complete list
   of dynamic lightning talks and awesome speakers;
   - Meet new people: We've organized a number of informal and fun social
   events so you can reconnect with colleagues, chat with potential
   collaborators, or make new friends;
   - There are still a few rooms left at the special conference rate
   , including the
   especially affordable $45/night;
   - Summertime is festival season
    - need we say more?

If you have any questions, please get in touch. We'd love to hear from you.



Hope to see you soon!



-Ali, on behalf of the PKP 2017 organizing team



--
Alison J. Moore, MLIS
Librarian, Research Commons & Digital Publishing
Simon Fraser University
aj...@sfu.ca | 778-782-5344 <%28778%29%20782-5344>
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[Wikimania-l] Wikimania registration & hotel: register today!

[phoebe ayers]

Hi all,

Reminder! Register today for Wikimania and for the conference hotel, if you
plan to stay there. The early registration deadline is July 10 and the
deadline for booking accommodation in the conference hotel (where the
sessions will be located) is June 30th: next week!

details:
https://wikimania2017.wikimedia.org/wiki/Accommodation
https://wikimania2017.wikimedia.org/wiki/Registration

best,
Phoebe

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Re: [Wikimania-l] Wikimania ‘17 Draft Program is UP! Early Bird Registration Discounts

[phoebe ayers]

Thank you Ellie: we are all looking forward to Wikimania and to welcoming
the community in the beautiful, exciting city of Montréal!

I would like to personally encourage everyone to register soon, and if you
are able to, to arrive in time for the preconference day(s) and exploring
the city. And as you make travel plans, remember that we have a welcome
dinner on Thursday and a closing party on Sunday!

Also, for presenters in particular, I want to emphasize the DRAFT in that
draft programme... to get sessions into the most appropriate room for the
type of session, some community-submitted sessions will move around between
the three days, plus there are some additions to come. If you have specific
needs, as usual, please write wikimania-prog...@wikimedia.org. We will also
be contacting all accepted presenters and submitters again soon as well
with further info. I know that there have been various issues with getting
emails for waitlisted talks in particular, plus some of you have questions
that are waiting; we're working on a better system for contacting everyone.
THANK YOU for your patience, as I juggle many moving parts (and a day job)!

cheers,
Phoebe Ayers
... Wikimania '17 program co-chair


On Thu, Jun 8, 2017 at 2:50 PM, Ellie Young <eyo...@wikimedia.org> wrote:

> Attention Everyone (and please spread the word):
>
>
>
> Early Bird Registration is Open for Wikimania 2017.  This discount pricing
> ends on July 10th so don’t delay!
>
>
>
> https://wikimania2017.wikimedia.org/wiki/Registration
>
>
>
> Draft Program for the Conference is Now Up!
>
> https://wikimania2017.wikimedia.org/wiki/Programme
>
>
>
> Deadline for Accommodation at the Headquarters hotel is June 22.  See
> below!
>
>
>
> Wikimania 2017 will be held  August 9-13, 2017  in and around the Le
> Centre Sheraton Montréal <https://wikimania2017.wikimedia.org/wiki/Venue>,
> in Montréal, Canada
> <https://wikimania2017.wikimedia.org/wiki/Montr%C3%A9al> The venue will
> host most of the conference, hackathon, meetups, and pre-events. Most of
> the WMF personnel and scholarship recipients will be housed there as well.
> Those that submitted accepted talks for the program have been notified and
> the agenda will be finalized in the next few weeks.
>
>
>
> We would like to encourage all speakers and attendees to register early
> and book their flight and travel as soon as possible.   It is going to be a
> very popular, busy summer in Canada this year because of the 150th
> ​Anniversary
> of Canada and the 375th Anniversary  of Montréal.
>
> If you wish to stay at the headquarters hotel and take advantage of our
> discounted rate, the deadline is June 22.  After that prices will be higher
> and availability throughout the city limited.There is also a secondary
> property close by that is holding rooms for us as well.  See:
>
>
>
> https://wikimania2017.wikimedia.org/wiki/Accommodation
>
>
>
> If you have any questions with regard to the conference, please contact :
>
>
>
> wikimania-i...@wikimedia.org
>
>
>
> ​We h
> ope you can join us in Montréal this summer!
>
>
>
>
>
> Ellie Young, WMF Events Manager
>
> on behalf of the Wikimania ‘17 Organizing Team
>
>
>
>
> ___
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> Wikimania-l@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimania-l
>
>


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Re: [Wikimania-l] Granting Scholarship to same persons every year

[phoebe ayers]

(Also, one big way to increase scholarship availability is to raise money
for scholarships from outside donors -- every Wikimania could use more
people to help with fundraising and sponsorship efforts, both locally and
around the globe. We've had luck in the past with raising special
scholarship funds, but it takes a lot of work.).

-- phoebe

On Sat, May 20, 2017 at 2:08 PM, phoebe ayers <phoebe.w...@gmail.com> wrote:

> Over the years, people have gotten funded to go to Wikimania in the
> following ways:
> - by the WMF, as staff or board
> - by the WMF, as scholarship recipients
> - by various chapter grant programs
> - by various private special grant programs for scholarships, often
> administered by chapters or the WMF
> - by outside "sister' organizations, like WikiEdu
> - by outside employers, eg academic faculty who use their university
> travel funding to attend
> - out of pocket
>
> I don't have a sense of what the exact proportions are, but there is
> always a mix of people funded in all of these ways at all of the
> Wikimanias, and people do switch back and forth between funding models: for
> instance, I've never gotten a scholarship, but I was funded by the WMF
> while I was on the board, and the rest I paid out of pocket or by my
> university.
>
> IMO, the scholarship program should balance between taking people working
> on interesting projects around the globe and long-time participants. It's a
> really tough job - it's very hard to tell what someone will bring to the
> conference and bring back from a scholarship application, and there are
> always many more wonderful applicants than there are funds for (and always
> applicants we want to have who can't get visas in time, too).
>
> I'd be glad to hear ideas for how to make a fairer, better process. We've
> experimented with lots of things over the years, and it sounds like the
> current committee really tried to be thoughtful.
>
> best,
> phoebe
>
>
> On Sat, May 20, 2017 at 1:55 PM, rupert THURNER <rupert.thur...@gmail.com>
> wrote:
>
>> Thanks for the numbers Mike! Do you have a statistic how many people were
>> paid to attend by other means? How many people did apply and how many edits
>> did they make? Because Risker seems to underestimate the effect of a
>> wikimania to rather new editors. And overestimate the effect on somebody
>> going often even if this person has a great bureaucracy talent and fills
>> out forms and reports nobody reads afterwards...
>>
>> Rupert
>>
>> On May 20, 2017 08:30, "Michael Peel" <em...@mikepeel.net> wrote:
>>
>> To put this into perspective with some numbers: in 2014-17, out of 378
>> people awarded scholarships, 309 people have been awarded one scholarship,
>> 55 have been awarded two, 14 have been awarded three, and 0 have been
>> awarded four. Caveat that this is solely from the WMF lists on meta, so
>> isn't including other scholarships/funding methods that aren't listed.
>>
>> Thanks,
>> Mike
>>
>> On 20 May 2017, at 04:07, Adrian Raddatz <ajradd...@gmail.com> wrote:
>>
>> Hi, I'm Adrian. I was one of the organizers of the scholarship committee
>> this year. Obviously we cannot discuss the merits of specific applications
>> in this forum, but I wanted to clear up a couple of things.
>>
>> First, what Risker said is largely true. Those who are repeatedly funded
>> tend to bring something to the table, and need to prove to the reviewers
>> that they have shared their past Wikimania experiences with their
>> communities. If people are being repeatedly funded, then there is usually a
>> reason for it. The scholarship committee is made up of mainly new people
>> every year, and each application is reviewed by a minimum of three people.
>> There isn't much room for unfairness or intentional bias in those
>> circumstances. The people who are repeatedly funded tend to be highly
>> active with the movement both on and off wiki, and write exceptional
>> applications for their scholarships.
>>
>> That said, repeated funding of the same people is a concern. This year,
>> we introduced a rule where those who had been funded in the past year would
>> receive a point deduction on their score this year. This has leveled the
>> playing field a bit, and may be magnified a bit next year, though I won't
>> be one of the people making that decision. If you are very concerned with
>> this, I would recommend doing your own calculation of the percentage of
>> repeat winners each year, seeing if that has gone down this year, and then
>> use those concrete numbers to express a problem rather than comparin

Re: [Wikimania-l] Granting Scholarship to same persons every year

[phoebe ayers]

Over the years, people have gotten funded to go to Wikimania in the
following ways:
- by the WMF, as staff or board
- by the WMF, as scholarship recipients
- by various chapter grant programs
- by various private special grant programs for scholarships, often
administered by chapters or the WMF
- by outside "sister' organizations, like WikiEdu
- by outside employers, eg academic faculty who use their university travel
funding to attend
- out of pocket

I don't have a sense of what the exact proportions are, but there is always
a mix of people funded in all of these ways at all of the Wikimanias, and
people do switch back and forth between funding models: for instance, I've
never gotten a scholarship, but I was funded by the WMF while I was on the
board, and the rest I paid out of pocket or by my university.

IMO, the scholarship program should balance between taking people working
on interesting projects around the globe and long-time participants. It's a
really tough job - it's very hard to tell what someone will bring to the
conference and bring back from a scholarship application, and there are
always many more wonderful applicants than there are funds for (and always
applicants we want to have who can't get visas in time, too).

I'd be glad to hear ideas for how to make a fairer, better process. We've
experimented with lots of things over the years, and it sounds like the
current committee really tried to be thoughtful.

best,
phoebe


On Sat, May 20, 2017 at 1:55 PM, rupert THURNER 
wrote:

> Thanks for the numbers Mike! Do you have a statistic how many people were
> paid to attend by other means? How many people did apply and how many edits
> did they make? Because Risker seems to underestimate the effect of a
> wikimania to rather new editors. And overestimate the effect on somebody
> going often even if this person has a great bureaucracy talent and fills
> out forms and reports nobody reads afterwards...
>
> Rupert
>
> On May 20, 2017 08:30, "Michael Peel"  wrote:
>
> To put this into perspective with some numbers: in 2014-17, out of 378
> people awarded scholarships, 309 people have been awarded one scholarship,
> 55 have been awarded two, 14 have been awarded three, and 0 have been
> awarded four. Caveat that this is solely from the WMF lists on meta, so
> isn't including other scholarships/funding methods that aren't listed.
>
> Thanks,
> Mike
>
> On 20 May 2017, at 04:07, Adrian Raddatz  wrote:
>
> Hi, I'm Adrian. I was one of the organizers of the scholarship committee
> this year. Obviously we cannot discuss the merits of specific applications
> in this forum, but I wanted to clear up a couple of things.
>
> First, what Risker said is largely true. Those who are repeatedly funded
> tend to bring something to the table, and need to prove to the reviewers
> that they have shared their past Wikimania experiences with their
> communities. If people are being repeatedly funded, then there is usually a
> reason for it. The scholarship committee is made up of mainly new people
> every year, and each application is reviewed by a minimum of three people.
> There isn't much room for unfairness or intentional bias in those
> circumstances. The people who are repeatedly funded tend to be highly
> active with the movement both on and off wiki, and write exceptional
> applications for their scholarships.
>
> That said, repeated funding of the same people is a concern. This year, we
> introduced a rule where those who had been funded in the past year would
> receive a point deduction on their score this year. This has leveled the
> playing field a bit, and may be magnified a bit next year, though I won't
> be one of the people making that decision. If you are very concerned with
> this, I would recommend doing your own calculation of the percentage of
> repeat winners each year, seeing if that has gone down this year, and then
> use those concrete numbers to express a problem rather than comparing
> yourself to someone who has received a scholarship.
>
> Wikimania scholarships are highly competitive. Only one is awarded for
> every 5-6 people that make it to phase 2, and every one of those
> applications is a serious one. Don't be discouraged if you aren't selected
> in any given year - there's always next year. Take a look at the reviewer's
> guide to see specifically how these are marked (<
> https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_schol
> ars/Reviewer%27s_guide>).
>
> Regards,
>
> On May 19, 2017 7:56 PM, "Risker"  wrote:
>
>> Gnangarra, you missed some possible reasons for repeated scholarships:
>>
>>- the successful repeat applicants are performing at a higher
>>standard than others, year after year (I have seen people who make maybe
>>300 edits in a year complain that they weren't selected over someone who's
>>made 10,000 on multiple projects during that same year)
>>- the 

[Wikimania-l] Wikimania 2017 program update!

[phoebe ayers]

Hi all,

The program committee has been working busily to review and sort all of the
Wikimania submissions so far, and I thought you might like an update:

This year we got:
* 208 lecture submissions
* 37 panels
* 51 roundtables & birds-of-a-feather
* 19 lightning talks, 11 posters (submission for these categories is still
open!!)
* and a record *54 workshops & tutorials*!

I am blown away by the quality of all of the submissions this year - the
program is going to be wonderful. Our community is extraordinary! Check it
out, indicate your interest & leave comments at
https://wikimania2017.wikimedia.org/wiki/Category:Submissions

*A few notes & reminders: *
* *You can still submit*: submission for lightning talks (5 min talks),
birds-of-a-feather discussions, & posters is still open. Also, those who
submitted longer lectures who aren't selected are welcome to resubmit for a
lightning talk or poster. See
https://wikimania2017.wikimedia.org/wiki/Submissions

* *Can't make it?:* If you submitted a talk but know now that you
DEFINITELY CANNOT attend Wikimania, due to scholarship or other reasons,
PLEASE let us know at wikimania-prog...@wikimedia.org, before we start
trying to make the final program. I would really appreciate it :)

* *When will I hear back?:* We originally targeted May 1st as our deadline
to send presentation acceptances ... then we extended the submission
deadline 2 weeks and got a record number of submissions. So we likely won't
make the May 1st date, but we will do our best to be as timely as possible
in program notifications. We know that everyone has to make travel plans,
etc.

* *I can't get an answer!:* Not unrelated: I'm behind on email - so if
you've sent a program question and haven't gotten an answer please resend
:)

* *Ideas? Able to help?:* And last... We would love to hear your ideas for
how to make this a great Wikimania. What kind of hacking space do you want?
Can you think of exhibits, interactive installations, ways to involve
remote participants?? What kind of program do *you* want? We want to hear
your ideas at wikimania-prog...@wikimedia.org.
And we WILL need your help on-site and ahead of time in making sure the
program runs smoothly... I'll send more details and a call for volunteers
as soon as we get done with this phase.

cheers,
Phoebe
Wikimania '17 program co-chair

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Re: [Wikimania-l] [Wikimedia-l] DEADLINE EXTENDED: Wikimania 2017 call for submissions

[phoebe ayers]

Thanks Joseph! Just a followup reminder that submissions are due TOMORROW.

If you have submitted a proposal already but it's marked as a "draft",
please finalize it and mark it as "completed" by tomorrow as well. (If you
are a submitter you may already have email from me about this).

thanks everyone! We are going to have a great program this year!

Phoebe
(for the program committee)



On Sat, Apr 8, 2017 at 10:38 AM, Joseph Seddon <jsed...@wikimedia.org>
wrote:

> REMINDER: Deadline for submitting presentations, panels,
> roundtables and workshops to Wikimania is *April 10*.
>
> You have TWO days remaining.
>
> The deadline for posters and birds-of-a-feather sessions remains *May 15*.
>
> Please see below for the call for submissions for Wikimania, and submit
> your ideas! Please also note, for those who have already submitted, there
> is now a field in the registration form for "completed" or "in-progress"
> submission. When you are ready to have your submission reviewed, please
> note that it is "completed". Thank you!
>
> Please contact us with any questions: wikimania-prog...@wikimedia.org
>
> Seddon
>
> Phoebe
> >
> > On Tue, Feb 14, 2017 at 10:10 AM, phoebe ayers <phoebe.w...@gmail.com>
> > wrote:
> >
> > > All,
> > > I'm very pleased to send out the Wikimania Montréal Call for
> Submissions,
> > > which can be found in French here:
> > > https://wikimania2017.wikimedia.org/wiki/Submissions/fr
> > > and in English here:
> > > https://wikimania2017.wikimedia.org/wiki/Submissions/en
> > >
> > > On behalf of the Wikimania programme committee,
> > > Phoebe Ayers
> > > -
> > >
> > > Que vous soyez un membre de la communauté de l’un des projets Wikimédia
> > > (tels que Wikipédia, Wikibooks, Wikidata, Wikisource, Wikinews,
> Wikimedia
> > > Commons, Wiktionnaire, MediaWiki ou autres), un créateur de contenu
> libre
> > > ou un consommateur, nous recevrons avec plaisir votre proposition pour
> > une
> > > session lors de Wikimania 2017.
> > >
> > > *dates importantes*
> > >
> > > Appel aux propositions ouvert : 2 février 2017
> > > Date limite de soumission des présentations (conférence, panneau, table
> > > ronde et atelier) : *15 avril 2017*
> > > Date limite de soumission des brefs exposés, affiches et réunions
> > > d’oiseaux de la même plume : 15 mai 2017.
> > > Notification d’acceptation des présentations : 20 avril 2017
> > > Notification d’acceptation des brefs exposés, affiches et réunions
> > > d’oiseaux de la même plume : 10 juin 2017
> > >
> > > *Types de soumissions & Comment soumettre: *https://wikimania2017.
> > > wikimedia.org/wiki/Submissions/fr
> > >
> > > *Des questions ?* Merci de contacter le Comité du programme par
> > > wikimania-program(à)wikimedia.org.
> > >
> > > 
> > >
> > > Whether you are a community member of one of the Wikimedia projects
> (such
> > > as Wikipedia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia
> > Commons,
> > > Wiktionary, MediaWiki or others), or a fellow open content creator or
> > > consumer, we welcome your proposal for a session at Wikimania 2017.
> > >
> > > *Important dates*
> > >
> > > Call for proposals opens: February 2, 2017
> > > Deadline for submitting presentation (lecture, panel, roundtable and
> > > workshop) submissions: *April 10, 2017*
> > > Deadline for submitting lightning talks, poster, and birds of a feather
> > > submissions: May 15, 2017
> > > Notification of acceptance for presentations: April 20, 2017
> > > Notification of acceptance for lightning talks, poster and birds of a
> > > feather submissions: June 10, 2017
> > >
> > > *Submission types & how to submit:* https://wikimania2017.
> > > wikimedia.org/wiki/Submissions/en
> > >
> > > *Any questions?* Please contact the Programme Committee at
> > > wikimania-program at wikimedia.org
> > >
> >
> >
> >
> > --
> > * I use this address for lists; send personal messages to phoebe.ayers
> 
> > gmail.com *
> > ___
> > Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/
> > wiki/Mailing_lists/Guidelines and https://meta.wikimedia.org/
> > wiki/Wikimedia-l
> > New messages to: wikimedi...@lists.wikimedia.org
> > Unsubscribe: https://lists.wikimedia

[Wikimania-l] DEADLINE EXTENDED: Wikimania 2017 call for submissions

[phoebe ayers]

Dear all,

We have extended the deadline for submitting presentations, panels,
roundtables and workshops to Wikimania until *April 10*. The deadline for
posters and birds-of-a-feather sessions remains *May 15*.

Please see below for the call for submissions for Wikimania, and submit
your ideas! Please also note, for those who have already submitted, there
is now a field in the registration form for "completed" or "in-progress"
submission. When you are ready to have your submission reviewed, please
note that it is "completed". Thank you!

Please contact us with any questions: wikimania-prog...@wikimedia.org

best,
Phoebe

On Tue, Feb 14, 2017 at 10:10 AM, phoebe ayers <phoebe.w...@gmail.com>
wrote:

> All,
> I'm very pleased to send out the Wikimania Montréal Call for Submissions,
> which can be found in French here:
> https://wikimania2017.wikimedia.org/wiki/Submissions/fr
> and in English here:
> https://wikimania2017.wikimedia.org/wiki/Submissions/en
>
> On behalf of the Wikimania programme committee,
> Phoebe Ayers
> -
>
> Que vous soyez un membre de la communauté de l’un des projets Wikimédia
> (tels que Wikipédia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia
> Commons, Wiktionnaire, MediaWiki ou autres), un créateur de contenu libre
> ou un consommateur, nous recevrons avec plaisir votre proposition pour une
> session lors de Wikimania 2017.
>
> *dates importantes*
>
> Appel aux propositions ouvert : 2 février 2017
> Date limite de soumission des présentations (conférence, panneau, table
> ronde et atelier) : *15 avril 2017*
> Date limite de soumission des brefs exposés, affiches et réunions
> d’oiseaux de la même plume : 15 mai 2017.
> Notification d’acceptation des présentations : 20 avril 2017
> Notification d’acceptation des brefs exposés, affiches et réunions
> d’oiseaux de la même plume : 10 juin 2017
>
> *Types de soumissions & Comment soumettre: *https://wikimania2017.
> wikimedia.org/wiki/Submissions/fr
>
> *Des questions ?* Merci de contacter le Comité du programme par
> wikimania-program(à)wikimedia.org.
>
> 
>
> Whether you are a community member of one of the Wikimedia projects (such
> as Wikipedia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia Commons,
> Wiktionary, MediaWiki or others), or a fellow open content creator or
> consumer, we welcome your proposal for a session at Wikimania 2017.
>
> *Important dates*
>
> Call for proposals opens: February 2, 2017
> Deadline for submitting presentation (lecture, panel, roundtable and
> workshop) submissions: *April 10, 2017*
> Deadline for submitting lightning talks, poster, and birds of a feather
> submissions: May 15, 2017
> Notification of acceptance for presentations: April 20, 2017
> Notification of acceptance for lightning talks, poster and birds of a
> feather submissions: June 10, 2017
>
> *Submission types & how to submit:* https://wikimania2017.
> wikimedia.org/wiki/Submissions/en
>
> *Any questions?* Please contact the Programme Committee at
> wikimania-program at wikimedia.org
>



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Re: [Wikimania-l] Wikimania 2017 call for submissions

[phoebe ayers]

Nope, you haven't missed any emails.  We had a lot of interest in the
program committee -- thank you everyone! -- and a lot of applications
to sort through, so I'm still writing everyone. But we also wanted to
send out the call for submissions as quickly as possible. My first
email should have read "on behalf of the program co-chairs" rather
than "on behalf of the committee".

Thanks!
Phoebe

On Tue, Feb 14, 2017 at 8:17 PM, cs <c...@edubkk.org> wrote:
> Hi,
>
> Do  I  understand from  this that  the Sumbission  Committe has been
> composed?  From  your  earlier communication  I  would have thoght  that
> candidates for the committee would have been notified. Have I  missed an
> email?
>
> Regards,
>
> Chris
>
> On 14Feb, 2017, at 22:10, phoebe ayers <phoebe.w...@gmail.com> wrote:
>
> All,
> I'm very pleased to send out the Wikimania Montréal Call for Submissions,
> which can be found in French here:
> https://wikimania2017.wikimedia.org/wiki/Submissions/fr
> and in English here:
> https://wikimania2017.wikimedia.org/wiki/Submissions/en
>
> On behalf of the Wikimania programme committee,
> Phoebe Ayers
> -
>
> Que vous soyez un membre de la communauté de l’un des projets Wikimédia
> (tels que Wikipédia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia
> Commons, Wiktionnaire, MediaWiki ou autres), un créateur de contenu libre ou
> un consommateur, nous recevrons avec plaisir votre proposition pour une
> session lors de Wikimania 2017.
>
> dates importantes
>
> Appel aux propositions ouvert : 2 février 2017
> Date limite de soumission des présentations (conférence, panneau, table
> ronde et atelier) : 30 mars 2017
> Date limite de soumission des brefs exposés, affiches et réunions d’oiseaux
> de la même plume : 15 mai 2017.
> Notification d’acceptation des présentations : 20 avril 2017
> Notification d’acceptation des brefs exposés, affiches et réunions d’oiseaux
> de la même plume : 10 juin 2017
>
> Types de soumissions & Comment soumettre:
> https://wikimania2017.wikimedia.org/wiki/Submissions/fr
>
> Des questions ? Merci de contacter le Comité du programme par
> wikimania-program(à)wikimedia.org.
>
> 
>
> Whether you are a community member of one of the Wikimedia projects (such as
> Wikipedia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia Commons,
> Wiktionary, MediaWiki or others), or a fellow open content creator or
> consumer, we welcome your proposal for a session at Wikimania 2017.
>
> Important dates
>
> Call for proposals opens: February 2, 2017
> Deadline for submitting presentation (lecture, panel, roundtable and
> workshop) submissions: March 30, 2017
> Deadline for submitting lightning talks, poster, and birds of a feather
> submissions: May 15, 2017
> Notification of acceptance for presentations: April 20, 2017
> Notification of acceptance for lightning talks, poster and birds of a
> feather submissions: June 10, 2017
>
> Submission types & how to submit:
> https://wikimania2017.wikimedia.org/wiki/Submissions/en
>
> Any questions? Please contact the Programme Committee at wikimania-program
> at wikimedia.org
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[Wikimania-l] Wikimania 2017 call for submissions

[phoebe ayers]

All,
I'm very pleased to send out the Wikimania Montréal Call for Submissions,
which can be found in French here:
https://wikimania2017.wikimedia.org/wiki/Submissions/fr
and in English here:
https://wikimania2017.wikimedia.org/wiki/Submissions/en

On behalf of the Wikimania programme committee,
Phoebe Ayers
-

Que vous soyez un membre de la communauté de l’un des projets Wikimédia
(tels que Wikipédia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia
Commons, Wiktionnaire, MediaWiki ou autres), un créateur de contenu libre
ou un consommateur, nous recevrons avec plaisir votre proposition pour une
session lors de Wikimania 2017.

*dates importantes*

Appel aux propositions ouvert : 2 février 2017
Date limite de soumission des présentations (conférence, panneau, table
ronde et atelier) : 30 mars 2017
Date limite de soumission des brefs exposés, affiches et réunions d’oiseaux
de la même plume : 15 mai 2017.
Notification d’acceptation des présentations : 20 avril 2017
Notification d’acceptation des brefs exposés, affiches et réunions
d’oiseaux de la même plume : 10 juin 2017

*Types de soumissions & Comment soumettre: *
https://wikimania2017.wikimedia.org/wiki/Submissions/fr

*Des questions ?* Merci de contacter le Comité du programme par
wikimania-program(à)wikimedia.org.



Whether you are a community member of one of the Wikimedia projects (such
as Wikipedia, Wikibooks, Wikidata, Wikisource, Wikinews, Wikimedia Commons,
Wiktionary, MediaWiki or others), or a fellow open content creator or
consumer, we welcome your proposal for a session at Wikimania 2017.

*Important dates*

Call for proposals opens: February 2, 2017
Deadline for submitting presentation (lecture, panel, roundtable and
workshop) submissions: March 30, 2017
Deadline for submitting lightning talks, poster, and birds of a feather
submissions: May 15, 2017
Notification of acceptance for presentations: April 20, 2017
Notification of acceptance for lightning talks, poster and birds of a
feather submissions: June 10, 2017

*Submission types & how to submit:*
https://wikimania2017.wikimedia.org/wiki/Submissions/en


*Any questions?* Please contact the Programme Committee at
wikimania-program at wikimedia.org
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[Wikimania-l] join the Wikimania program committee!

[phoebe ayers]

Dear all,

We are looking for members of the 2017 Wikimania program committee!
The committee will help put together the program and schedule for
Wikimania Montreal, to be held on 9-13 August 2017:
https://wikimania2017.wikimedia.org/

Committee member responsibilities include helping promote the call for
submissions and recruiting speakers, helping design the program and
reviewing program submissions. Review dates this year are April 2017
and mid-May through June 2017; program committee members should commit
to having availability for reviewing submissions and regular meetings
during those times.

If you are a Wikimedian interested in building a great Wikimania, you
are welcome to apply! We are especially looking for committee members
with experience with (one or more of) sister projects, non-English
speaking communities, technical projects, or GLAM and education
projects. We are also especially looking for French speakers who can
assist in recruiting and reviewing French-language submissions.

Please let us know if you are interested by contacting
wikimania-prog...@lists.wikimedia.org with your name, interest, and
availability. We will be forming the committee quickly. More
information on the program, including the call for submissions, will
be coming soon.

Thank you!
Marc-Andre Pelletier (Wikimania chair)
Phoebe Ayers (program co-chair)
Deror Lin (program co-chair)
Guillame Paumier (program co-chair)

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Re: [Wikimania-l] Planning for North America track at Wikimania 2017

[phoebe ayers]

Or -- my favorite solution -- leaving LOTS of time in the schedule for
meetups and discussion tracks, so that all kinds of groups -- including
those interested specifically in North America-related issues (like
building a coalition of NA usergroups, planning future conferences, doing
NA-specific outreach or lobbying) can meet to discuss such things.

We've had discussion time historically at most Wikimanias but I think we
can always leave more time in the schedule for this kind of meetup.
Additionally a preconference day could work too, when multiple thematic
tracks could be scheduled (lots of people have historically asked for
preconferences, not just the hackers -- everyone from researchers to
librarians to glam outreach coordinators to affiliates have considered it
in the past).

(Of course, if I was in charge of the schedule I would probably get rid of
individual presentations altogether during Wikimania, and just have
panels/lightning talks/discussions. Best not to put me in charge of the
schedule! :)

-- Phoebe


On Wed, Jul 6, 2016 at 1:00 PM, Leila Zia  wrote:

> Hi Pine,
>
> Co-located events in conferences work well if the event that is co-located
> with the main conference attracts a new audience that the main conference
> doesn't usually get by default. In the case of Wikimania and WikiConference
> North America, I can see a lot of overlap based on the last couple of
> years' schedules. This will result in what Lodewijk is concerned about:
> splitting the potential audience in smaller groups while they can benefit
> from getting in one room. Also, an already hard task of scheduling events
> will become even harder: For example, we need to worry about not scheduling
> two GLAM events at the same time, one focusing on North America and the
> other a general/global event.
>
> This being said, I understand that you want to be mindful of the cost and
> time spent for these conferences. My suggestion would be for you to
> consider a 1-2 day event pre/post Wikimania focused on North America.
>
> Best,
> Leila
>
> Leila Zia
> Research Scientist
> Wikimedia Foundation
>
> On Wed, Jul 6, 2016 at 1:43 AM, Lodewijk 
> wrote:
>
>> Hi Pine,
>>
>> Thanks for sharing your thought process. I can see why you identify a
>> topical overlap between Wikimania in North America and the North American
>> WikiConference. I also see why those topics should be part of the programme
>> at Wikimania - I don't expect much disagreement in that field. And whatever
>> you do, it will be.
>>
>> The question is, why would you want to organise it in a special 'track'
>> beyond a grouping of similar topics - which seems overly formal and
>> separatist. There's an overlap between all topics that you mention, and I
>> wouldn't see either why there should be a 'legal track', 'glam track' etc.
>> Every 'regional topic' will likely also fall under Nature, Glam,
>> Technology, Law, Education or one of the other topical groupings.
>>
>> Having a 'track' in a formal way, is much more heavy than grouping topics
>> that are related, together. To me it would suggest that 1) North Americans
>> can't learn from projects from elsewhere (I think the opposite is true) and
>> 2) Non-North Americans should not attend those presentations (which I also
>> think would be quite untrue).
>>
>> The question is what you're trying to accomplish. I would be a fan of
>> rather mingling geographies, rather than separating them out, unless you
>> have a strong reason to do otherwise. It makes more sense to me to have
>> three presentations about education grouped together where they come from
>> different regions, with different approaches than to have three
>> presentations about North America on a variety of topics grouped together.
>> I would find it even more odd to have a whole track dedicated to a region -
>> and it would be without precedent (I think).
>>
>> Best,
>> Lodewijk
>>
>> 2016-07-06 9:06 GMT+02:00 Pine W :
>>
>>> I'm fine with multiple language tracks (most likely including French and
>>> Spanish).
>>>
>>> The reason for a geographic track (in this case, North America) is that
>>> otherwise we'd be having a separate conference that served this purpose.
>>> I'm sure that many of us in North America will want to attend tracks on
>>> subjects other than geographic interest (technology, research, GLAM, STEM,
>>> law, education, outreach, community health, and governance come to mind),
>>> so there will be substantial benefit in effectively co-locating the
>>> conferences. My guess is that this can be done in a way that is a net
>>> positive for all. For example, the scholarship budget that would otherwise
>>> be requested for a separate WikiConference North America 2017 could instead
>>> be used to facilitate increased attendance by North Americans in Montreal,
>>> which I think would have the benefit of increasing attendance at Wikimania,
>>> and at the same time we would 

[Wikimania-l] Wikimania stone plaque ?

[phoebe ayers]

Hi all,

Does anyone have close-up pictures of, and/or more information about
(creator, purpose, etc), the stone plaque that has Wikimania 2016
etched into it? This one:
https://twitter.com/vahidm/status/747098825551122432

Backstory: as some of you know, the original designer of the Wikimania
logo, Ben Yates, passed away a few years ago. I am in occasional touch
with his family and I think it would be meaningful for them to know
that somewhere in the world, Ben's logo is etched in stone :)

thanks,
Phoebe


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Re: [Wikimania-l] Wikimania 2016 Opening

[phoebe ayers]

Thank you to the team for making these videos available! I've enjoyed
watching them :)

Phoebe
On Jun 24, 2016 4:45 PM, "Michele Lavazza" 
wrote:

> Dear all,
>
> I just wanted to apologize on behalf of the organizing team for the
> inconvenience that affected today's live streaming of the opening talks in
> the Hall. The high quality videos are now available on the YouTube channel
> of the conference at
> https://www.youtube.com/channel/UC2mt6K2MEt_Kra7x1f-Bx8Q?app=desktop
>
> I hope this can compensate to some extent.
> Hope you will enjoy the next couple of days! Friendly regards,
>
> Michele
>
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Re: [Wikimania-l] Wikimania 2016 - Notifications of acceptance and rejection for "Critical issues" presentations

[phoebe ayers]

Just to say that I agree with Dariusz's assessment of how academic
reviewing is done. That doesn't address the tension of whether Wikimania is
an academic conference or not, though - a question that has existed since
early days. There's good arguments both ways, and each Wikimania team has
approached this question differently.* It should, however, be made clear to
submitters what is happening.

Phoebe

* many teams, and participants, have wanted a more academic conference for
various reasons. Many participants find the socializing and practical
knowledge sharing the most useful last. In recent years, we've tried to
balance this by doing both. If I ever run Wikimania again, I think I'd try
having *no* formal talks: only discussions and lightning talks.

On Feb 3, 2016 6:23 PM, "Dariusz Jemielniak"  wrote:

> hi,
>
> I have some comments as a person from Academia (and not involved in
> Wikimania process in any way):
>
> 1. Short reviews are definitely not helping in addressing the frustration
> of rejection, yet are quite common in academic peer reviewing, especially
> for conferences.
>
> 2. Double blind peer review (not knowing who is reviewed, and not knowing
> who reviews) is a standard in Academia, although some perceive it as
> contributing to lack of responsibility (especially true in competitive
> journal submissions).
>
> 3. Two reviewers per submission is absolutely on par with the conference
> standards I'm used to. Sometimes there are three, but two is absolutely
> acceptable (although a third opinion should be used if the two disagree too
> much).
>
> 4. It could be useful to sensitize the reviewers that the main purpose of
> the review is to help the author to do better next time.
>
> 5. All this is volunteer work. We should be, generally, grateful to
> reviewers (but in the same time grateful to the contributors, too).
>
> best,
>
> dj
>
> On Wed, Feb 3, 2016 at 5:26 PM, Maarten Dammers 
> wrote:
>
>> What kind of ridiculous process is this? This is all I got:
>>
>> ===
>>
>> --- REVIEW 1 -
>> PAPER: 194
>> TITLE: GLAM+Wikidata
>> AUTHORS: Sandra Fauconnier and Maarten Dammers
>>
>> OVERALL EVALUATION: 8 (Very good)
>>
>> --- REVIEW ---
>> 8
>>
>>
>> --- REVIEW 2 -
>> PAPER: 194
>> TITLE: GLAM+Wikidata
>> AUTHORS: Sandra Fauconnier and Maarten Dammers
>>
>> OVERALL EVALUATION: 6 (Rather interesting)
>>
>> --- REVIEW ---
>> 6
>>
>> ==
>>
>> So only two people reviewed this? Who are these people? Why is this secret? 
>> Last year I had 5 people reviewing my submission [1].
>>
>> Maarten
>>
>> [1] https://wikimania2015.wikimedia.org/wiki/Submission_review/5
>>
>>
>> Op 3-2-2016 om 23:15 schreef Andy Mabbett:
>>
>> I've just received feedback on one of my pitches saying, in part:
>>
>> "Bad boy Andy! This is supposed to be an anonymous review process, so
>> starting your abstract with your own name, is not entirely fair."
>>
>> --
>> Andy Mabbett
>> @pigsonthewing
>> http://pigsonthewing.org.uk
>>
>>
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>>
>>
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>
>
> --
>
> __
> prof. dr hab. Dariusz Jemielniak
> kierownik katedry Zarządzania Międzynarodowego
> i grupy badawczej NeRDS
> Akademia Leona Koźmińskiego
> http://n wrds.kozminski.edu.pl
>
> członek Akademii Młodych Uczonych Polskiej Akademii Nauk
> członek Komitetu Polityki Naukowej MNiSW
>
> Wyszła pierwsza na świecie etnografia Wikipedii "Common Knowledge? An
> Ethnography of Wikipedia" (2014, Stanford University Press) mojego
> autorstwa http://www.sup.org/book.cgi?id=24010
>
> Recenzje
> Forbes: http://www.forbes.com/fdc/welcome_mjx.shtml
> Pacific Standard:
> http://www.psmag.com/navigation/books-and-culture/killed-wikipedia-93777/
> Motherboard: http://motherboard.vice.com/read/an-ethnography-of-wikipedia
> The Wikipedian:
> http://thewikipedian.net/2014/10/10/dariusz-jemielniak-common-knowledge
>
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Re: [Wikimania-l] Thank you to our hosts

[phoebe ayers]

+1,000,000. This has been a lovely Wikimania. (And more still to come
today!)

Favorite things so far: great talks, great lunchtime conversations (and
food!), constant coffee availability, learning about groups at their
booths, and seeing old friends in the elevators :)

Phoebe
On Jul 19, 2015 10:14 AM, Risker risker...@gmail.com wrote:

 As I spend my last few hours here at Wikimania 2015, I want to extend my
 thanks to all of the leaders and volunteers who have made this Wikimania a
 truly memorable event.  It is a bit funny that, despite being in the middle
 of what might be called a very corporate environment, I have felt such
 camaraderie and friendship amongst our huge,worldwide community.  Our
 organizers set the stage for us to make it such an excellent weekend
 together.

 So many things went right this weekend. The food was good, the sessions
 were good, the company was excellent, and the venue was very
 accommodating.  Yes, there were a few problems - six months from now, they
 will be remembered as funny stories.

 Thank you again, to all of you.

 Risker/Anne

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[Wikimania-l] Fwd: Re: Wikiwomen discuss Wikipedia's 15th birthday in 2016

[phoebe ayers]

Forwarding for Heather!

 -- Forwarded message --
 From: Heather Walls hwa...@wikimedia.org
 To: wikimania-l@lists.wikimedia.org
 Cc:
 Date: Sat, 18 Jul 2015 16:14:05 -0500
 Subject: Wikiwomen discuss Wikipedia's 15th birthday in 2016
 Hi everyone! Pardon my sending this again for those who got the first
one.

 WMF Communications would love to start getting your thoughts and ideas
around Wikipedia's 15th birthday which is coming up in January of 2016. I'd
like to invite any Wikiwomen here at Wikimania who want to participate to
sign up on Meta.
https://meta.wikimedia.org/wiki/Communications/Wikimania_workshop

 (Or just come to Dona Sol on the 4th floor at 10am Sunday, you don't
have to sign up)

 Ideally we would have 6 people to run through a fun exercise. Please
come share!

 Thank you,
 Heather




 --
 Heather Walls
 Wikimedia Foundation
 149 New Montgomery Street I San Francisco, CA 94105

 annual.wikimedia.org
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[Wikimania-l] Fwd: Wikimania-l post from egal...@wikimedia.org requires approval

[phoebe ayers]

forwarding for Edward


-- Forwarded message --
From: Edward Galvez egal...@wikimedia.org
To: undisclosed-recipients:;
Cc:
Date: Fri, 17 Jul 2015 10:56:32 -0500
Subject: Evaluation and metrics consults during Wikimania
Hello!

Many have asked for more help in working with Wikimetrics, global metrics,
and other support for evaluating wikimedia events and programs. If you are
new to metrics and wikimetrics, be sure to visit
https://meta.wikimedia.org/wiki/Grants:Evaluation/Wikimetrics the
presentations, tutorials, and videos that are already available.

I will be at the community engagement booth on the 4th floor during the
following times to answer questions:

*Friday*
14:45 - 15:45 pm

*Saturday*
10:00 - 12:30 pm

If these times will not work for you, please email me off list and I'd be
happy to set up another time.

Thanks!
Edward



-- 
Edward Galvez
Program Evaluation Associate
Wikimedia Foundation
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Re: [Wikimania-l] Official Wikimania Logo Unused

[phoebe ayers]

One of the lovely things about the Wikimania logo -- which was designed by
Ben Yates for Wikimania 2006 -- is that it is so adaptable. It's easy to
draw with a couple of markers when you need to make a quick sign pointing
attendees in the right direction, it's easy to print on a t-shirt, and it's
easy to make derivatives of. I am so pleased to see the concept continuing
to be used after all of these years, and I'm pleased to see each event make
it their own :)

best,
Phoebe



On Sun, Aug 17, 2014 at 8:22 AM, Deryck Chan deryckc...@gmail.com wrote:

 It's quite clear to me that the London 2014 logo is a derivative work of
 the original Wikimania logo, just very rectilinear! But I guess I'm very
 familiar with the Wikimania logo so I shouldn't be surprised that people
 don't naturally realise they're the same thing.
 On 17 Aug 2014 01:10, Nkansah Rexford nkansahrexf...@gmail.com wrote:

 I couldn't spot the use of the official Wikimania logo in any part of
 this year's event in London, from signs to booklets to social media.

 As far as I know, this is the official Wikimedia foundation copyrighted
 logo for Wikimania:
 https://wikimania2014.wikimedia.org/wiki/File:Wikimania_logo_with_text.svg

 Didn't see any bit of this logo totally anywhere whatsoever!

 Any rationale behind?

 The logo used (or I saw) throughout this year's event is this:
 https://commons.wikimedia.org/wiki/File:Wikimania_2014_Shard_logo_v3_with_logotype_and_date_(small).svg
 authored by Edward.

 rexford | google.com/+Nkansahrexford| sent from smartphone

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Re: [Wikimania-l] Is Wikimania for contributors?

[phoebe ayers]

On Wed, Aug 13, 2014 at 10:18 AM, Matthias Süßen i...@pixelfehler.de
wrote:
...

  It would imho also be an excellent idea if there were events like

 -how to take cheap images with a quality camera erm - I mean, how to take
 quality images with a cheap camera.
 -How to adopt a foreign country
 -Creating a bot for dummies
 -my first edit in Wikipedia ever. How people come to Wikipedia and why
 they stay.
 Workshops for Wikipedia editors, photographers, cartographers,
 illustrators and so on to mention only a few.

 Many people I spoke with demonstrated great enthusiasm, but they had the
 same questions as I. What do you think?


I like the idea of offering more workshops/spaces where people can teach
and learn new skills; the workshops I know of (how to make video, etc) got
good reviews. (We could also expand the definition of workshop to include
content hackathons of various sorts -- there was one for wikidata this
year that I wanted to go to but couldn't).

Since it's most useful to offer workshops that attendees are interested
in,  maybe we should have a brainstorming area in the program planning
pages to see what workshops people are interesting in offering and what
workshops people are interested in taking. These would not have to be major
productions... I think like Manuel says some of the most effective sessions
are informal, small group meetups.

For instance, I would be interested in taking a workshop on how to
effectively contribute to Wikisource or Wikibooks. I could offer a workshop
on doing good referencing and tips/techniques for finding sources.

best,
Phoebe
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[Wikimania-l] Thank you for Wikimania!

[phoebe ayers]

Thank you so much to the London Wikimania organizers for putting a
wonderful Wikimania 2014. I want to recognize everyone who helped out: the
core team who proposed the bid and worked for over a year organizing a
vision and a team to carry it out; the staff at Wikimedia UK and WMF who
worked on organization; the international volunteer teams who put together
the program and multiple scholarship programs; the tech staff in-person and
online; the on-the-ground volunteers who made the event go; all the
speakers, and everyone who contributed. Thank you! Pulling off a major
international conference isn't easy, and this one rocked.

This was the tenth Wikimania (!), and we had a small session reflecting on
each of the Wikimanias to date. They have all been different, but they have
certainly all had commonalities too: each Wikimania is a chance to meet
other people who are doing intriguing, wonderful things; to sit up late
into the night brainstorming and arguing about ideas; to learn from each
other about techniques for educating and talking about our projects; to
hack together.

More than anything, Wikimania is a way to recognize that we are part of a
real community of passionate and dedicated people -- people who love to
take pictures and write and code and learn new things and drink and dance
and eat stroopwafels and talk and talk and talk.

So, a huge thank you to the London team for holding a great event both for
long-time Wikimaniacs and for a whole new group of people (this was the
first Wikimania for hundreds of people, going by the opening session).

I encourage you all to watch the videos of the talks, and to keep the
Wikimania spirit alive this year by learning about new initiatives,
reaching out to people you don't already know who are doing cool stuff,
visiting a project that you're not familiar with and seeing what they're up
to, and experimenting with new things.

And I hope to see you all in Mexico next year!

[[3]],
Phoebe


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Re: [Wikimania-l] Hackathon tickets

[phoebe ayers]

Hi Stuart,

You may want to survey hackathon attendees; I imagine there's a number of
people like myself who wanted to register that they will be around all of
the days of Wikimania (for pre-conferences, meetings and the like) but who
won't actually be in the hackathon, hacking.

best,
Phoebe

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On Wed, Jul 2, 2014 at 7:09 AM, stuart prior stuart.pr...@wikimedia.org.uk
wrote:

  Hi all,

 Having reviewed capacity, I've released some more tickets for the
 hackathon.

 1. Hackathon only-tickets designed primarily for those that couldn't
 register until the Paypal site was up, but then missed the first round of
 conference + hackathon tickets.

 2. Full conference + opening ceremony + hackathon tickets.

 These are available on both sites, links can be found here
 https://wikimania2014.wikimedia.org/wiki/Registration

 We are carefully monitoring capacity of the hackspace and trying to give
 as many people a chance to be involved as possible.
 Watch this space for more releases.

 Best

 Stuart

 --
 Stuart Prior ​​
 Wikimania Liaison
 Wikimedia UK+44 20 7065 0990
 Wikimedia UK is a Company Limited by Guarantee registered in England and 
 Wales, Registered No. 6741827. Registered Charity No.1144513. Registered 
 Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. 
 United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia 
 movement. The Wikimedia projects are run by the Wikimedia Foundation (who 
 operate Wikipedia, amongst other projects).
 Wikimedia UK is an independent non-profit charity with no legal control over 
 Wikipedia nor responsibility for its contents.


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Re: [Wikimania-l] [Wikimedia-l] Announcement regarding Host for Wikimania 2015

[phoebe ayers]

Congratulations Mexico! I can't wait to visit the amazing Mexico City :)

And, a big thank you to all the bidders, everyone who commented and
participated, and to the selection jury, steering committee, and Ellie.
This is the first year in a long time that I haven't been involved in the
Wikimania selection process, and I am very pleased to have passed the torch
to such capable hands :)

best,
Phoebe

On Mon, Apr 21, 2014 at 10:27 AM, Ellie Young eyo...@wikimedia.org wrote:

 Dear Wikimedians,

 On the recommendation of the Wikimania 2015 selection Jury Committee, we
 have accepted the proposal from Mexico DF to host. The proposal will be
 further vetted by the WMF staff in the coming month, after which time we
 hope to confirm the award. Please join us in congratulating Wikimedia
 Mexico!

 We would also like to thank the teams from Cape Town and Monastir as well
 for all their effort in putting together excellent proposals for our
 consideration. As a volunteer-led movement, it is hugely encouraging to
 have so many who want to support Wikimania. The bidding process requires a
 substantial time investment, and we are most grateful for every team’s hard
 work.

 For those of you who are considering hosting in future years, we expect to
 issue the Request for Proposals  for 2016 by September this year.

 Sincerely,

 Ellie Young, WMF Conference Coordinator
 On behalf of the Wikimania Steering Committee
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Re: [Wikimania-l] Poster to present Wikimedia activities/projects/chapters/affiliates/tools...

[phoebe ayers]

Thanks Iolanda -- I think this is a great idea. We could have a standing
poster exhibit hall and, perhaps, a dedicated poster session like
academic conferences -- usually an hour or two where people with posters
stand next to them and answer questions, there is nothing else scheduled,
and there are refreshments. Plus, the posters could stay up throughout the
conference, which means people could use spare time throughout the weekend
to look at them and make connections.

I think this would really help ease the number of presentations, would help
people who are nervous giving a presentation or think they don't have
enough to present, and would help share many more ideas. We could come up
with suggested guidelines, too: a set size, have a small envelope of
business cards or handouts for people who want to know more to take, etc.

I think we talked about having poster sessions at past wikimanias but it
never really came together -- we've had a few, but never a good poster
space. This year though, I think the sheer number of projects that are
going on, plus the big exhibition space we have, could come together to
really equal a great poster session!

Phoebe



On Fri, Jan 10, 2014 at 9:59 AM, Raul Veede raul.ve...@gmail.com wrote:

 Posters are also manageable for smaller groups/projects/organizations who
 cannot man a booth. After all, even if you get someone to Wikimania, there
 are up to eight parallel sessions and people to meet. At a booth or table,
 you should rotate people, while your poster will happily stand on its own,
 day and night, like a brave little tin soldier.

 Still, it would help usability if there was a given format for the posters
 (size and structure).

 Raul
 Wikimedia Eesti


 On Fri, Jan 10, 2014 at 7:52 PM, Luis Villa lvi...@wikimedia.org wrote:

 Personally, speaking as someone who would love to know more about what
 the various movement organizations are doing, and who felt a little
 overwhelmed at the # of booths in Hong Kong, I think this is a great idea...

 Luis (completely personal, no official WMF endorsement :)


 On Thu, Jan 9, 2014 at 11:34 PM, Iolanda Pensa iola...@pensa.it wrote:

 dear all,
 Wikimedia initiatives/activities/experiences/tools/organizations are now
 incredibly numerous, and panels at Wikimania are reaching an almost
 unmanageable number (for attendees). why not creating posters?

 posters are a simple presentation tool largely used in academia. it is
 literally a poster (A3 or larger), which presents an overview of a
 project/activity/experience/thing in a short and comprehensive way.
 basically they include an abstract, an image (photo, visual representation,
 graph...), links to further documentation (it can also be a QRcode which
 links to a video), credits, timeframe and contacts.
 The can be made available online (also with an editable format which
 allows translations), they can be used as slides, and they can be printed
 and used for all sorts of exhibitions (in a school, during an event...).

 The possibility of submitting posters at Wikimania was already possible
 in previous Wikimania editions, but it didn't generate an habit and
 probably it didn't work very well (maybe it was not the right time). now
 there are structured chapters and affiliates, people working consistently
 in education, GLAMs and outreach, programs at WMF, and a desire to let
 other people know what is going on.
 we are thinking of include an exhibition of posters within our Wikimania
 bid[1] (it allows to reduce the number of panels, to allow people to share
 their experience even if they don't attend and to cross rapidly things you
 don't know jet). I'm also working with Wikimedia CH and Wikimedia Italia to
 prepare an event and exhibition in Lugano in Spring 2014[2] which includes
 an expo of posters of successful experiences in GLAM partnerships; this
 event could be a pilot to test the creation and use of posters.

 To collect the information we can make a form with limited number of
 words and centralize the editing; or we can make a graphic template
 available; or we can create a team of people who summarize already
 available information from online documentation. i think visual consistency
 can be an asset.

 what do you think? do you think it is a relevant format? anyone willing
 to help? anyone has an idea on who can set a graphic template for the
 posters? on meta you find a draft page about posters[3]

 thank you
 iolanda/iopensa

 [1] https://meta.wikimedia.org/wiki/Wikimania_2015_bids/Esino_Lario
 [2]
 https://meta.wikimedia.org/wiki/GLAM_exhibition_and_event_in_Lugano_2014
 [3] https://meta.wikimedia.org/wiki/Poster_design



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 Wikimedia Foundation
 415.839.6885 ext. 6810

 NOTICE: *This message may be confidential or legally privileged. If you
 have 

Re: [Wikimania-l] tips to organize Wikimania and comparative tables of Wikimanias

[phoebe ayers]

On Wed, Sep 18, 2013 at 9:37 AM, Iolanda Pensa iola...@pensa.it wrote:

 Hi.
 please, i have two questions:

 1) i see the Wikimania team website is private, but maybe the Veteran tips
 on team, timeline and keynote speakers can be made public or copied on meta?
 https://wikimaniateam.wikimedia.org/wiki/The_Ideal_Team
 https://wikimaniateam.wikimedia.org/wiki/The_Ideal_Timeline
 https://wikimaniateam.wikimedia.org/wiki/Keynote_Speakers

 i don't know their content, but they are cited on meta as something which
 should be read (listed here
 https://meta.wikimedia.org/wiki/Wikimania_Handbook)


 Yep, the ideal team  ideal timeline pages are IIRC notes/essay pages that
never really got finished -- they are probably duplicated by the wikimania
handbook at this point but I can doublecheck and copy them. There's
certainly nothing private about these.

The keynote speakers page IIRC is a brainstorming list of potential keynote
speakers. I don't know what we should do about this. I am not really
inclined to publicly publish the lists of all the names we've considered
and rejected over the years (or asked and they rejected us, or whatever),
just because it seems a little unfair to those people to make that page a
google hit for their name (even if it's an obscure one :) )



 2) I was looking for comparative tables related to Wikimania.
 I see there is a very general table
 https://meta.wikimedia.org/wiki/Wikimania/past
 and i also found a structure for the organization summaries
 https://meta.wikimedia.org/wiki/Wikimania/2005
 is there anything else available?


As far as comparisons between the years go, not that I know of. BTW the
summaries are still incomplete, any help that anyone can give to fill them
in (you know who you are!) would be welcome!

-- phoebe
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Re: [Wikimania-l] tips to organize Wikimania and comparative tables of Wikimanias

[phoebe ayers]

On Thu, Sep 19, 2013 at 5:08 PM, phoebe ayers phoebe.ay...@gmail.comwrote:




 On Wed, Sep 18, 2013 at 9:37 AM, Iolanda Pensa iola...@pensa.it wrote:

 Hi.
 please, i have two questions:

 1) i see the Wikimania team website is private, but maybe the Veteran
 tips on team, timeline and keynote speakers can be made public or copied on
 meta?
 https://wikimaniateam.wikimedia.org/wiki/The_Ideal_Team
 https://wikimaniateam.wikimedia.org/wiki/The_Ideal_Timeline
 https://wikimaniateam.wikimedia.org/wiki/Keynote_Speakers

 i don't know their content, but they are cited on meta as something which
 should be read (listed here
 https://meta.wikimedia.org/wiki/Wikimania_Handbook)


 Yep, the ideal team  ideal timeline pages are IIRC notes/essay pages
 that never really got finished -- they are probably duplicated by the
 wikimania handbook at this point but I can doublecheck and copy them.
 There's certainly nothing private about these.



Hi Iolanda and all,
I've copied the first two pages here:
https://meta.wikimedia.org/wiki/Wikimania_Handbook/The_Ideal_Team
https://meta.wikimedia.org/wiki/Wikimania_Handbook/The_Ideal_Timeline

I know it's not a proper interwiki move, but oh well :) These were written
back in 2006 by Sj, Delphine and myself after the 2006 conference. So they
are definitely out of date, and can/should be modified, though I think
they're still a pretty good basic guideline :)

I believe these pages are entirely duplicated by the Wikimania planning
handbook at this point; someone should check, and if so, make a note of
it.

-- phoebe
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[Wikimania-l] Fwd: [Wikitech-l] Etherpad Lite labs instance going down in two weeks - backup time

[phoebe ayers]

Since there were some wikimania session notes posted here

-- Phoebe

-- Forwarded message --
From: Mark Holmquist mtrac...@member.fsf.org
Date: Fri, Aug 23, 2013 at 1:02 PM
Subject: [Wikitech-l] Etherpad Lite labs instance going down in two weeks -
backup time
To: wikitec...@lists.wikimedia.org, engineer...@lists.wikimedia.org,
lab...@lists.wikimedia.org


The day we have all equally hoped for and dreaded is come to pass: Etherpad
Lite has now replaced Etherpad Classic in production, and the labs
instance
is on its way out.

This is my as-wide-as-possible email warning to say that everything on the
labs instance, as really should have been expected, is going to be gone
soon.
Not immediately - we intend to give you two weeks to get your important data
off the instance and onto the new one at https://etherpad.wikimedia.org/ -
but you should _absolutely_ be moving things as soon as possible. We will
also keep a data dump around, in case anything else needs to get pulled out
of the pads, but I would suggest not relying on that if you don't have to.

And in the future: If a URL has wmflabs.org in it...don't put anything,
ANYTHING, important there. The purpose of labs is to let us experiment with
new technology without having to worry about reliability.

Thanks so much for your help and understanding in the course of this
migration.

tl;dr: http://etherpad.wmflabs.org is going down in 2 weeks, get yer stuff
off it.

--
Mark Holmquist
Software Engineer, Multimedia
Wikimedia Foundation
mtrac...@member.fsf.org
https://wikimediafoundation.org/wiki/User:MHolmquist

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Re: [Wikimania-l] How to unsubscribe from the mailing list?

[phoebe ayers]

Hey Teemu,

I'm back home now too, and you are unsubscribed. I'm not sure why the link
didn't work for you.

If anyone else needs help un/subscribing, let me know. Also remember that
you can stay subscribed and set the list to nomail. However, I think that
the big flurry of Wikimania-l emails is probably over for another year...
(but feel free to keep using the list for any last HK coordination and
questions about the program, etc). Otherwise I expect that in the next
couple of months we will use this list to start discussing the 2015 process
and the work of the Wikimania committee... and, of course, planning for
London :)

Can't wait for next year!
phoebe

On Mon, Aug 12, 2013 at 3:27 AM, Leinonen Teemu teemu.leino...@aalto.fiwrote:

 Hi all,

 I am already back at home - thank you all for the great Wikimania.

 I was trying to unsubscribe from the list with all the standard ways, but
 do not get any confirmation email from the server. Could the list addmins
 remove my email from the list?

 - Teemu


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 Aalto University
 School of Arts, Design and Architecture
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Re: [Wikimania-l] Deryck Chan, a specific thank you

[phoebe ayers]

And Deryck coordinated the program and made it work! He definitely played a
big role in the conference :)

-- phoebe

--
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Wikimedia Foundation | UC Davis Libraries
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On Mon, Aug 12, 2013 at 11:39 PM, Benoit Rochon broc...@wikimedia.cawrote:

 I'd like to point out the work of Deryck Chan, who was there for us, with
 his group of volunteers, from dusk 'til dawn at the dorms. Mr. Chan act as
 a facilitator for the foreigners that we are, and I want to thank him
 personally for his availability and his patience! We all come from
 different cultures, and some things may look not important for some of us,
 but for the hosts, it was a big thing.

 When in Rome, do as the Romans do: few of us broke rules in Hong Kong,
 me first, and probably without knowing, but Deryck had the patience to
 explain this many times.

 Last night, he mentioned to me Wikimania is so big, it's hard to manage
 all this. Well Deryck, you did great; as we say in French: Une poigne de
 fer dans un gant de velour.

 So, Deryck Chan, please let me give you an high five. You earn it.

 Now rest please!  :-)

 Benoit Rochon
 --
 Chargé de projet / Project manager
 Wikimédia Canada
 3450 rue Saint-Denis, suite 180
 Montréal (Québec) H2X 3L3
 Téléphone : 1-800-249-1216
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Re: [Wikimania-l] a thought: break events

[phoebe ayers]

On Wed, Aug 14, 2013 at 12:58 AM, Manuel Schneider 
manuel.schnei...@wikimedia.ch wrote:

 Thanks Lodewijk for bringing this up.

 I had several discussions in the past, mostly when it was about the
 future of Wikimania, when I told people that Wikimania should have less
 parallel sessions, longer sessions with more time between the sessions
 and an open space as an additional track.

 We implemented this idea last year at the WikiCon and I think it worked
 well. The concept is simple:

 * there are only 45 minutes sessions (with only one topic) plus a 15
 minutes time buffer for sessions not ending on time, people changing
 rooms, grabbing coffee on their way etc.

 * this makes a schedule with a simple 1 hour grid

 * due to the 15 minutes allowance in each session we skip any coffee
 breaks - there is coffee break available at all times, from breakfast to
 dinner

 * instead, to give people some time to rest we added a 30 minutes break
 where no sessions were going on half way between lunch and dinner. This
 was not just a coffee break, it was meant to allow people to go outside,
 catch some fresh air, have a nap or similar.

 * there were only three tracks of talks (okay, for Wikimania I would do
 up to five - but no more) plus workshops (real hands on sessions, partly
 in labs) which were longer (~ half a day)

 * there was one room near the coffee table with a pin board and an empty
 schedule in front, where people could pick a card, write down a topic
 and pin it on the schedule, to reserve the open space for a spontaneous
 meeting - like the break sessions we were having at Wikimania

 Example:
 http://de.wikipedia.org/wiki/Wikipedia:WikiCon_2012/Programm/Programmraster

 I know that my ideas are not welcomed so much, I have been told so many
 times that it would be inefficient use of everyone's time to reduce the
 program so much, that there were so many great submissions we really
 must put into the schedule and that we need many, many parallel tracks
 just to make sure we have small enough groups in each sessions to be
 realistic.
 Still, I am not convinced by these arguments.

 * How many people could not attend sessions they wanted to attend, just
 because they were in parallel / they couldn't make it due to something
 else that kept them away?

 * How many sessions were too short and the time was up when they just
 felt that they were starting to be effective?

 I am a strong believer that less is actually more. I would like to have
 a less stressful but more effictive Wikimania.


Your ideas are welcomed by me :) I've been wanting fewer sessions at
Wikimania for a long time. I know I kind of pioneered the busy program
schedule in 2006, and that there are many competing interests (including
wanting to include all the great presentation ideas)... but at this point I
would much rather leave a lot of informal time and see what kind of meetups
pop up over the course of the week. Another idea would be to focus on
groups of lightning talks -- the 'activating africa' panel was a good model
for this, with 8 or 9 talks in the course of the session. I think everyone
feels a bit overscheduled at Wikimania and it might be nice to have more
experiences in common -- which would mean fewer tracks.

In answer to Lodewijk's question: no, I didn't go to any break sessions,
but it's largely because I stood around talking to people instead, and
spent two of the lunches preparing with my panel groups. You will be happy
to know that this year I did actually go to quite a few talks and sessions,
however! :)

-- phoebe


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Re: [Wikimania-l] Play WMF Board QA bingo!

[phoebe ayers]

Well,  did anyone get a bingo? !
:)
Phoebe
On Aug 11, 2013 9:37 AM, Jean-Frédéric jeanfrederic.w...@gmail.com
wrote:

 Morning Wikmaniacs!

 Don't fall asleep during the WMF Board of Trustees QA Session - play
 Bingo!

 
 https://commons.wikimedia.org/wiki/File:Wikimania_-_WMF_Board_Q%26A_bingo_card.pdf
 

 Simple rules:
 - Pick a random page
 - When one of the Trustees utter one of the words, check it off
 - When you complete a row (line, column or diagonal), shout Bingo! -
 you've won!

 Have fun!

 (Big thanks to everyone who helped with building the list of words - they
 will recognise themselves!)

 --
 Jean-Fred

 P.S. Sorry for double posting ^_^

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Re: [Wikimania-l] Thank you!!

[phoebe ayers]

Yes! A BIG thank you to the wonderful Hong Kong team for hosting us in your
remarkable city. This was a great Wikimania :)

hugs,
Phoebe

On Mon, Aug 12, 2013 at 8:42 AM, Joseph Fox josephfoxw...@gmail.com wrote:

 I just wanted to say, on behalf of all the attendees this year, a massive
 THANK YOU to all 350 volunteer organisers and Wikimedia Hong Kong for a
 fantastic conference!

 Thanks for everything! :-)

 Joe


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Re: [Wikimania-l] Board members available today, 16:30, pq304

[phoebe ayers]

To be clear we will discuss anything,  not just transparency :) if you are
just curious what the board does,  feel free to ask us as well in the
session.

And yes,  the government transparency report should also be very
interesting!
You can get to pq304 by going to p then going upstairs to the next floor.
Phoebe
On Aug 10, 2013 11:02 AM, Lodewijk lodew...@effeietsanders.org wrote:

 Yes, thanks for mentioning this Phoebe! It is great that some board 
 staff members are willing to have a constructive discussion about
 (organizational) transparency in the Wikimedia Foundation!

 I did understand though that we probably have to start a little later, but
 don't let that stop you from joining early and listening to the interesting
 'transparency report' which is all about transparency of governments!

 Best,
 Lodewijk


 2013/8/10 phoebe ayers phoebe.ay...@gmail.com

 Following on the request to have an additional q and a session with the
 WMF board,  a few trustees (including myself and Bishakha) will be
 available for an open discussion in PQ304 after the transparency report,
 at approx. 16:30.

 Hope to see you there!
 Phoebe

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[Wikimania-l] Board members available today, 16:30, pq304

[phoebe ayers]

Following on the request to have an additional q and a session with the WMF
board,  a few trustees (including myself and Bishakha) will be available
for an open discussion in PQ304 after the transparency report,  at approx.
16:30.

Hope to see you there!
Phoebe
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Re: [Wikimania-l] presentation clinic

[phoebe ayers]

Reminder that this is happening tomorrow -- don't forget to come if you
want to practice your presentation!


On Wed, Jul 24, 2013 at 7:14 AM, phoebe ayers phoebe.ay...@gmail.comwrote:

 Hello Wikimaniacs,

 I hope everyone is getting excited about Wikimania!

 This year for the first time I'm hosting a presentation clinic, the
 day before the conference officially starts.

 * Thursday, August 8
 * 15:30-17:00
 * Room N002
 * http://wikimania2013.wikimedia.org/wiki/Submissions/Presentation_clinic

 The idea is to have some time to practice your Wikimania talk and get
 feedback before you deliver it live. We will also have a discussion
 about some general aspects of presenting, including sharing best
 practices and tips on things like slides, answering questions, etc.

 Practicing a presentation ahead of time can help anyone, even the most
 experienced presenters, give a better and more memorable talk. But
 especially if you are new to presenting, are nervous about it, or just
 want some additional feedback I hope that the clinic will help you
 give a better presentation.

 It will only be successful though if both experienced and new
 presenters attend! So please sign up if you're interested, and
 remember to drop by with your presentation on Thursday.

 best,
 -- phoebe

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Re: [Wikimania-l] Details about welcome party

[phoebe ayers]

There will also be shuttles from poly u to the event. Attendees should meet
at 6:00pm at the Jockey Club auditorium if you want to take the shuttle.
(You can also of course go on your own).  I hope one of the organizers can
jump in if this isn't correct :)

Phoebe

Casual attire of course-- it's summer in Hong Kong!

There will be plenty of  food and beverages all complimentary for
attendees.  You are
supposed to enjoy the views and have fun talking to other wikimaniacs :-)

Ellie

On Aug 6, 2013, at 9:59 AM, Steven Zhang cro0...@gmail.com wrote:

 Hi all,

 With the welcome party coming up on Thursday, I have a few questions.
 Info on the Wikimania website is pretty sparse.
http://wikimania2013.wikimedia.org/wiki/Welcome_Party

 What sort of attire is this event? Are food/beverages provided or is
purchased privately. What is happening at the welcoming party? More info
would be most appreciated :-)

 Regards,

 Steve Zhang

 Sent from my iPhone
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[Wikimania-l] Locations

[phoebe ayers]

Just a quick note to help you navigate the Hong Kong polytechnic campus
(poly u):

*the campus is connected to the hung hom mtr station via walkways (but it's
a big station, so leave yourself some time)
* you can also enter from the other side,  from Chatham road
* the wikimania buildings, which are the Jockey club auditorium (jca) and
the N, M, and TU buildings are roughly in the middle of the campus.

*When you see a room number that begins with a letter, like N002, that
means it is a room in the N building. There are giant letters on the side
of each building to say which it is. The rooms in TU are in between the T
and U buildings :) there will of course also be signs and volunteers to
help you navigate.

Best,
Phoebe
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Re: [Wikimania-l] [Wikimedia-l] Questions for the WMF Board of Trustees?

[phoebe ayers]

Hi Lodewijk,

Thanks for the idea! I can't commit right now that anyone will be able to
do this (all the trustees have a busy schedule and are pulled in lots of
different directions during Wikimania) but we might be able to schedule a
session or two (though since the schedule is so packed with good sessions,
it will be difficult to find a slot!)

I will bring it up. Maybe we can figure out what topics people are most
interested in discussing via the wiki. I'd be interested in a discussion
about WMF strategy and planning for the future, personally.

Also, everyone should feel free to say hello to any of the trustees during
Wikimania, if you don't already know us :)

best,
Phoebe


On Mon, Jul 29, 2013 at 7:50 AM, Lodewijk lodew...@effeietsanders.orgwrote:

 Hi Phoebe,

 thanks for pointing to this!

 I see that this year we only have one hour of board QA. I have always seen
 a lot of value in these board discussions, especially when it can come to
 actually that: discussions. As there are several discussion sessions
 scheduled, without a specific topic, would you and perhaps a few other
 board members be willing to commit to use some of these sessions to dig a
 bit deeper into a few specific topics? For example, would there be three
 board members willing to have a round table discussion about transparency
 and openness at a board level? Or perhaps the technical strategy (at a
 board level)? If we could do that in somewhat smaller groups (max 50
 people), maybe even parallel, I think we could finally engage in truly
 helpful and constructive discussions. It would of course require a neutral
 discussion facilitator each time, but I'm sure we'd be able to arrange that
 somehow?

 We could then flag those discussion topics during the QA even.

 Best,
 Lodewijk


 2013/7/29 phoebe ayers phoebe.w...@gmail.com

  Hi all,
 
  Every year at Wikimania the Wikimedia Foundation Board of Trustees hosts
 a
  panel where they take questions from the audience on the work of the WMF
  and the Board.
 
  In past years the board has also taken questions via IRC. This year we'd
  also like to provide the opportunity to leave questions on a wiki page
  ahead of time:
  http://wikimania2013.wikimedia.org/wiki/WMF_Board_Q%26A
 
  While there is only time to answer a few questions during the session
  itself, hopefully this will be a good way of getting questions from
  attendees as well as from those who can't make it. The board will also
 take
  questions from the audience at Wikimania, as time permits.
 
  Remember the Board doesn't deal directly with work on or problems on the
  projects, and does not have a direct hand in how the WMF operates
  day-to-day. Rather, the board thinks about the big picture, and gives
  direction on strategy for the WMF. You can find out more about what the
  board does (and does not do) here:
  http://wikimediafoundation.org/wiki/Board_of_Trustees and
  http://meta.wikimedia.org/wiki/Board_handbook
 
  best,
  phoebe
 
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[Wikimania-l] Questions for the WMF Board of Trustees?

[phoebe ayers]

Hi all,

Every year at Wikimania the Wikimedia Foundation Board of Trustees hosts a
panel where they take questions from the audience on the work of the WMF
and the Board.

In past years the board has also taken questions via IRC. This year we'd
also like to provide the opportunity to leave questions on a wiki page
ahead of time:
http://wikimania2013.wikimedia.org/wiki/WMF_Board_Q%26A

While there is only time to answer a few questions during the session
itself, hopefully this will be a good way of getting questions from
attendees as well as from those who can't make it. The board will also take
questions from the audience at Wikimania, as time permits.

Remember the Board doesn't deal directly with work on or problems on the
projects, and does not have a direct hand in how the WMF operates
day-to-day. Rather, the board thinks about the big picture, and gives
direction on strategy for the WMF. You can find out more about what the
board does (and does not do) here:
http://wikimediafoundation.org/wiki/Board_of_Trustees and
http://meta.wikimedia.org/wiki/Board_handbook

best,
phoebe

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[Wikimania-l] presentation clinic

[phoebe ayers]

Hello Wikimaniacs,

I hope everyone is getting excited about Wikimania!

This year for the first time I'm hosting a presentation clinic, the
day before the conference officially starts.

* Thursday, August 8
* 15:30-17:00
* Room N002
* http://wikimania2013.wikimedia.org/wiki/Submissions/Presentation_clinic

The idea is to have some time to practice your Wikimania talk and get
feedback before you deliver it live. We will also have a discussion
about some general aspects of presenting, including sharing best
practices and tips on things like slides, answering questions, etc.

Practicing a presentation ahead of time can help anyone, even the most
experienced presenters, give a better and more memorable talk. But
especially if you are new to presenting, are nervous about it, or just
want some additional feedback I hope that the clinic will help you
give a better presentation.

It will only be successful though if both experienced and new
presenters attend! So please sign up if you're interested, and
remember to drop by with your presentation on Thursday.

best,
-- phoebe

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[Wikimania-l] what are your favorite wikimania proposals?

[phoebe ayers]

Submissions for Wikimania are now closed, and there are lots and lots of
good ones:
http://wikimania2013.wikimedia.org/wiki/Category:Submissions

Attendees are encouraged to go through and indicate what sessions are of
interest to them, to provide feedback to the program committee. Please do
so ASAP as the committee is now in the process of rating and sorting
submissions!

-- Phoebe

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Re: [Wikimania-l] Creating a Wikimania Committee

[phoebe ayers]

On Mon, Apr 22, 2013 at 10:17 PM, James Forrester jdforres...@gmail.com wrote:
 Dear all,

 A small group of long-time Wikimaniacs have been working on the
 perrenial plan to produce a Wikimania Committee - a community group
 who would help steer Wikimania from year to year, advising each local
 hosting team and ensuring that the processes are open, transparent and
 community-led.

 Here are our drafts of what we think we'd want the committee to be
 like, a charter, and the resolution which we're submitting to the WMF Board:

 * https://meta.wikimedia.org/wiki/Wikimania_Committee
 * https://meta.wikimedia.org/wiki/Wikimania_Committee/Charter
 * https://meta.wikimedia.org/wiki/Wikimedia_resolutions/Wikimania_Committee

 Comments are very welcome; we're trying to get this done fairly
 quickly, and of course we will iterate these plans as we get feedback
 and hopefully more forward on the oft-stalled next steps.

 J.
 --
 James D. Forrester
 jdforres...@gmail.com
 [[Wikipedia:User:Jdforrester|James F.]] (speaking purely in a personal 
 capacity)

I've been working on these documents as well, and am glad that we're
once again moving forward on this idea. It's been discussed for a long
time -- for at least the last five Wikimanias!

And from the conversations I've been in over the years, I think
there's been pretty broad consensus that having a community-driven
oversight committee for Wikimania, as proposed here, is a good idea.
The idea is that the committee would ensure continuity and planning
from year to year as well as help provide oversight of annual
conference planning; and it would be a more formal and representative
mechanism than we've had in the past. After long discussions, I think
we are finally (!) in a good position to make the committee happen
now. Please add your feedback and questions, and help make this
proposal better.

I'm also happy to propose James as the initial chair of the committee,
and also very happy that he's willing to do it :) He's been working
hard at  keeping the Wikimania process generally on track this year
and for the past several years, has helped shepherd many ideas into
this proposal, and is in my opinion the best person to get the
committee off the ground.

best,
Phoebe

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Re: [Wikimania-l] Opinion of the community at large?

[phoebe ayers]

On Sun, Mar 31, 2013 at 1:33 PM, Sven Manguard svenmangu...@gmail.comwrote:

 Looking over the plans in the timeline section of that page, it looks like
 there isn't a general community input section, where people unaffiliated
 with the bidding or judging process can say things as basic as I would
 attend the proposed London Wikimania but would not attend the proposed
 Arusha one. In fact, there doesn't even appear to be a section in the
 criteria that accounts for whether the community at large is interested in
 or opposed to specific bids or bid locations. I realize that the bidding
 process is not a democracy, and that such a selection criteria would convey
 significant advantages to cities/countries that have a large number of
 users or are especially effective at mobilizing users to comment, but if
 many more users want to go to one location over another, shouldn't that be
 taken into account?

 Sven


Hi Sven,

Well, members of the community are more than welcome to comment on the talk
pages two bids -- some folks have been commenting, but more
opinions/questions/thoughts would be very welcome.

One truism of Wikimania is that every bid location is better for some
segment of the community and worse for others, either geographically or
geopolitically or both. That's a big part of why locations have rotated
around the globe. So rather than just a simple I would attend/wouldn't
attend it might be more helpful to have a specific discussion about how
any given bid would work for the community: for instance, noting that the
London bid is more convenient for Wikimedians in northern Europe, or that
we've never had a Wikimania in sub-Saharan Africa, or noting ease of travel
for various places, and so on.

thanks,
Phoebe


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Re: [Wikimania-l] Wikimania 2013 scholarships update

[phoebe ayers]

Thanks for the update Deryck. That's a lot of applications -- thanks for
your  the team's hard work in sorting through them!!

-- phoebe

On Wed, Mar 20, 2013 at 11:59 AM, Deryck Chan deryckc...@gmail.com wrote:

 Dear Wikimaniacs,

 Hello again from the 2013 local team for a break from the Wikimania 2014
 bid discussions!

 Every candidate applying for Wikimania 2013 scholarships should have
 received an email in the past two weeks saying either their application was
 unsuccessful, or their application is still being considered.
 Commiserations to all unsuccessful candidates - we hope we can still see
 you at Wikimania and around the Wikimedia projects.

 This year we received over 1200 applications for scholarships; about 700
 made it past the first round. It is expected that a total of about 125 WMF
 scholarships and 75 chapter scholarships will be allocated to the best
 applicants among applicants who advanced past the first round. Candidates
 should hear about the decisions regarding their applications by the end of
 April.

 Don't hesitate to contact the Wikimania 2013 local team at *wikimania-p
 [at] wikimedia.hk* or the scholarship team at *wikimania-scholarships
 [at] wikimedia.org* .

 With best wishes,
 Deryck Chan
 Global engagement coordinator, Wikimania 2013 / Wikimedia Hong Kong
 On behalf of the Wikimania 2013 local team and scholarship committee

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[Wikimania-l] gathering info on past wikimanias

[phoebe ayers]

Dearest Wikimaniacs,

(this is mostly for past organizers, but also attendees and
information-gatherers...)

I am once again (still?) on a drive to organize information about past
Wikimanias in a comprehensible, easy-to-find format. Please help!

See the bolded pages here: http://meta.wikimedia.org/wiki/Wikimania/past
lots of information is missing from all of the years. Links to reports are
fine; I'm just trying to make everything findable in one place. If you see
fields that need to be added please do so as well.

Thanks,
Phoebe

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Re: [Wikimania-l] (no subject)

[phoebe ayers]

moderated, sorry folks.

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support Wikimedia: http://donate.wikimedia.org


On Wed, Feb 6, 2013 at 4:21 PM, Nkansah Rexford nkansahrexf...@gmail.comwrote:

 Felix. We're sorry but not a list for Weight Loss tips.

 @Wikimania-L admins - As usual...

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Re: [Wikimania-l] UK budget plan for 2014 Wikimania bid

[phoebe ayers]

Harry and all,
This is just a quick reminder to please keep it civil on this list -
namecalling isn't necessary. This list is for discussing all aspects of
wikimania - both the conference itself and the bid process - and the
discussion here is open to all wikimedians, as it's a subject that concerns
all of us.

Best,
Phoebe
(Listmod)
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Re: [Wikimania-l] Thank you!!!

[phoebe ayers]

+1! This was a superb conference, and I had a wonderful time seeing friends
old and new. Many thanks to all who worked so hard to make it happen.

wishing you much-needed rest,
Phoebe
On Jul 15, 2012 6:55 PM, Claire clairel...@yahoo.com wrote:

 This is a shout out to all the planners and volunteers and speakers, etc
 who worked so hard to bring us Wikimania 2012 -- Thank you!!  It was great!

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Re: [Wikimania-l] Selection of winning bid for Wikimania 2013: Hong Kong

[phoebe ayers]

On Wed, May 2, 2012 at 4:52 PM, James Forrester jdforres...@gmail.com wrote:
 On behalf of the Wikimania 2013[0] selection Jury[1], I can announce
 that we have awarded the conference to Hong Kong. Congratulations to
 the bidding team, and to the London team who also did a particularly
 excellent job.

Congratulations to Hong Kong! And also congratulations to London, who
had an excellent bid and team. I hope that London will still consider
using all their bid preparation to host a great event in the coming
year, and I am already looking forward to a fabulous Hong Kong
Wikimania!

And, as always, thanks to all the bidders, participants, and jury
members -- a lot of work goes into the Wikimania process, and it is
greatly appreciated.

-- Phoebe

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Re: [Wikimania-l] Wikimania 2011 videos inquiry

[phoebe ayers]

Deror and all,

This is awesome. Congratulations on successfully producing *and* uploading
*and* linking up all of the Wikimania videos! This may be a first :)

best,
Phoebe

On Wed, Nov 2, 2011 at 12:51 AM, Deror Avi deror_...@yahoo.com wrote:

 The videos that have uploaded may be easily accessed through the schedule
 page:**
 ** **
 http://wikimania2011.wikimedia.org/wiki/Schedule#Main_Event_Programme

 Deror

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[Wikimania-l] Fwd: [Foundation-l] Wikimania domain proposal

[phoebe ayers]

Forwarding from foundation-l as this is likely to be of interest to
people on this list.


-- Forwarded message --
From: とある白い猫 to.aru.shiroi.n...@gmail.com
Date: 2011/9/16
Subject: [Foundation-l] Wikimania domain proposal
To: Wikimedia Foundation Mailing List foundatio...@lists.wikimedia.org


Dear all,
Please see the following proposal at meta:
http://meta.wikimedia.org/wiki/Wikimania_project_domain

It is proposed that wikimania wikis be moved to the wikimania domain rather
than being hosted under wikimedia.org

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[Wikimania-l] old mails

[phoebe ayers]

A bunch of old mails that had gotten stuck in moderation due to having
attachments got released early this morning; sorry about the
confusion.

And enjoy the press clipping :)

phoebe

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Re: [Wikimania-l] CD

[phoebe ayers]

Ah, well, I got 45 minutes of questioning -- a good chance to explain
Wikimedia governance to the nice young lady at security (so what do
you do for wikipedia again?) The board is pretty suspicious! :)

Having the conference materials handy as well as reasonable
documentation of your other travels, and business cards if applicable,
is useful. In addition to general questions about the conference (who
was on the program, etc) I also got asked for my university ID (where
I work) and when I booked the tickets and so on -- agreed with Marcin
that a lot of this is just to catch you out to see if there are
inconsistencies and nervousness.  But I figure not everyone gets this
full questioning!

-- phoebe

ps there is no CD, afaik.

On Tue, Aug 9, 2011 at 10:13 PM, Harel Cain harel.c...@gmail.com wrote:
 All credit goes to Arthur Schnitzler and his beautiful novella
 Traumnovelle, on which Kubrick's movie is based.

 It never ceases to amaze me what a huge diffrence between the treatment that
 visitors and locals get at TLV. Even though I fly out quite often, for many
 years now my longest questioning was maybe 2 minutes, and my luggage was not
 manually searched at all.

 Harel


 On Tue, Aug 9, 2011 at 22:04, Marcin Cieslak sa...@saper.info wrote:

  Who told the security staff at Ben Gurion that CDs have been distributed
  as
  part of the welcoming pack of Wikimania? Jeromy and I were requested to
  show
  the CD you received from Wikimania and we haven't got any.

 One of the psychological techniques used by the security agencies is to
 explicitly ask for something not true and wait for denial.  The truth
 (whether there were CDs or not) is not really relevant to this question
 - it's how you react. Probably you are suspicious if you answer 100%
 questions
 correctly and without any hesitation. Those interviews shouldn't be
 treated
 like a school test - it's not about getting as much correct answers as
 possible.

 For an example of a successful use of this technique, see Stanley
 Kubrick's movie
 Eyes Wide Shut, the scene during the party at the manor (not recommended
 for people sensitive about explicit scenes, usual disclaimers apply).

 //Marcin



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Re: [Wikimania-l] Israel Ministry of Foreign Affairs announces Wikimania

[phoebe ayers]

Yes. I visited israel this spring and had no trouble at all getting in-
super fast. But-  and this was very surprising to me-  all the questioning
came when I left :) so do leave extra time when you go back to the airport.
Best,
Phoebe
On Jul 29, 2011 1:32 PM, Osmar Valdebenito os...@wikimediachile.cl
wrote:
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[Wikimania-l] Wikimania Interviews

[phoebe ayers]

forwarding on behalf of Megan. Get in touch if you'd like to be interviewed
during Wikimania about your Wikimedia story :)

-- Forwarded message --
From: Megan Hernandez mhernan...@wikimedia.org
To: wikimania-l@lists.wikimedia.org
Date: Wed, 27 Jul 2011 13:14:13 -0700
Subject: Wikimania Interviews
Hi all,

Over the past two months, the fundraising team has started testing new
messages from WMF staff members, donors, and editors.  We're really excited
that we've found new messages that perform at the same level as the founder
appeal from Jimmy Wales.  This year, the fundraiser will rely as much as
possible on voices of many different members of our community.

Doing in-person interviews and then writing appeals using people's exact
words is the key to making these appeals work as well as the Jimmy appeal.
 Victor Grigas, Aaron Muszalski, and Matthew Roth -- three Storytellers
working on the 2011 Fundraiser -- are doing the interviews.  They will be
attending Wikimania to interview attendees who would like to have their
personal appeal run during the fundraising campaign.  While on this story
gathering mission, they will also be taking photos to be used in fundraising
banners.

We would like to feature editors for as much of the fundraiser as possible.
But we've found that editor appeals are the hardest to make work. So we're
really looking for people who think they can explain in their own words why
donating to WMF or a chapter is important. If you'd like to get involved,
please get in touch by emailing wikist...@wikimedia.org.  We'll be
interviewing throughout Wikimania, so please come talk to us about the
importance of Wikipedia and tell us your own personal story of how you're
connected to the Wikimedia movement.

You don't have to attend Wikimania to get involved.  We will be interviewing
people from all different areas of the world over the next several months.
 If you're interested in sharing your story, please send a message to
wikist...@wikimedia.org

If you'd like to see a review of our weekly testing and read the new
appeals, check out our test updates page:
http://meta.wikimedia.org/wiki/Fundraising_2011/Updates

Looking forward to seeing you next week and hearing your stories,

Megan

-- 

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Community Officer
 Wikimedia Foundation
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[Wikimania-l] Help build the Wikimania handbook

[phoebe ayers]

The Wikimania handbook we've talked about it for years. I finally
took advantage of a quiet, rainy Saturday afternoon to draft a
comprehensive outline and overview:

http://meta.wikimedia.org/wiki/Wikimania/Handbook

But now it needs content :) Please help fill in details. The handbook
is meant to be a collection of best practices, document practical
information, and also serve as a checklist for future teams. But I
also added a historical section at the end of each topic so that we
can also document the various approaches that teams have taken.

So: if you have ever helped run a Wikimania (or even just attended
one!) please help out in building the handbook. Future organizers will
thank you.

best,
Phoebe

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Re: [Wikimania-l] Gdansk videos .. we were all deceived!

[Phoebe Ayers]

Little known fact: I am one of the moderators of wikimania-l -- a
moderation bit which I almost never have occasion to use (except for
deleting spam). But I've put Maysara on moderation just now for
civility. It's reasonable to ask what happened to the videos, but not
to laugh at someone who tries to give a good answer. Obviously,
anything constructive is welcome to go through. Hope this helps!

regards,
Phoebe


On Sun, Oct 31, 2010 at 4:44 PM, Maysara Omar maysara.o...@gmail.com wrote:
 HAHAHAHA (@Asaf)

 On Mon, Nov 1, 2010 at 1:35 AM, Asaf Bartov asaf.bar...@gmail.com wrote:

 Dear Maysara,
 You may have meant this as a joke, but it isn't funny.  Please assume good
 faith, and remember there is absolutely no reason or motive for Wikimania
 2010 organizers to withhold the videos out of spite.
 As has been communicated in the past, the videos were never delivered by
 the company that performed the taping, and attempts are being made to secure
 the videos from them.
 Perhaps the organizers can send an update if there's been any progress
 lately, but accusations such as the one you made are surely not helpful, and
 can easily offend.
    Asaf Bartov

 On Sun, Oct 31, 2010 at 9:13 PM, Maysara Omar maysara.o...@gmail.com
 wrote:

 They deceived us! They said videos of presentations and talks, etc. will
 be released, but they never did. And they don't even respond to our
 questions about them here.
 We don't want the edited and directed versions! Just release the thing
 as it was and it will be fine. But maybe you have deceived us!
 x-(
 :-)
 Maysara
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[Wikimania-l] wikimania bids, criteria and feedback

[phoebe ayers]

Ah, August, when people's thoughts turn towards sthe beach/s
sschool/s Wikimania bidding!

==bids==
This is an informal reminder to those interested in bidding for 2012 to
start thinking about putting up your public pages:
http://meta.wikimedia.org/wiki/Wikimania_2012

There isn't a timeline yet but last year's makes a pretty good guide.
There's plenty of time, but the sooner you put up your ideas the sooner
other people can offer to help :)

Also, please remember that everyone is welcome *and encouraged* to comment
on the bids, even tentative bids, with your concerns and ideas; your
constructive support will help the bidders come up with the best possible
proposal and will ultimately help the bid jury select the best bid. I would
love to see more feedback on the bids ahead of time. The bid talk pages are
the best place for this.

==bid criteria==
Especially since there is a lively discussion about Wikimania locations and
requirements going on now anyway, this is probably a good time to review the
existing bid criteria and propose any changes.

A list of past criteria and official requirements (largely the same from
year to year, with some minor revision) can be found here:

http://meta.wikimedia.org/wiki/Wikimania/Judging_criteria

please discuss and propose changes on the talk page. There are also general
comments on many of the individual year pages that it might be helpful to
aggregate, if someone has some free time :)

This might also be a good time to consider possible improvements to the
process for choosing a bid and running Wikimania, as well as how to move
forward with the process for this year (including determining a timeline,
bid jury, etc). There was lots of discussion on the lists earlier this
summer about a Wikimania committee, but these ideas aren't reflected on the
wiki yet; probably the best place for this discussion is:
http://meta.wikimedia.org/wiki/Talk:Wikimania

best,
-- phoebe

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Re: [Wikimania-l] Problematic aspects of hosting the next conference in Haifa, Israel

[phoebe ayers]

 As for Wikimania and Ramadan (thanks to Phoebe for bringing this up)
 actually, the presence of the mosque is not as troublesome as the fact of
 having to fast (no eating or driniking) from sun rise to sunset, and do
 additional spiritual rituals, while you need to attend sessions, analyze and
 concentrat for a whole day.


Hi all -- it's a good point but I don't want to take credit for something I
didn't say; the Ramadan issue was raised by WereSpielChequers, who was
having trouble sending to the list, so I forwarded his email for him.

Also, as the (non-voting) facilitator of last year's jury, along with Cary
and James Forrester, I'm glad to answer questions about the process in
general if I can; but it's really not very exotic -- the group reviews the
bids closely, discusses the evidence, and then discusses/argues until they
reach consensus on the bid that they think, out of the options, will lead to
the most successful Wikimania. This is pretty much the process that's been
used every year, with varying degrees of community controversy around the
results. Despite controversy, to my knowledge there haven't been many
proposals to date for alternative methodologies.

-- phoebe
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Re: [Wikimania-l] Problematic aspects of hosting the next conference in Haifa, Israel

[phoebe ayers]

On Fri, Aug 13, 2010 at 4:54 PM, phoebe ayers phoebe.ay...@gmail.comwrote:


 As for Wikimania and Ramadan (thanks to Phoebe for bringing this up)
 actually, the presence of the mosque is not as troublesome as the fact of
 having to fast (no eating or driniking) from sun rise to sunset, and do
 additional spiritual rituals, while you need to attend sessions, analyze and
 concentrat for a whole day.


 Hi all -- it's a good point but I don't want to take credit for something I
 didn't say; the Ramadan issue was raised by WereSpielChequers, who was
 having trouble sending to the list, so I forwarded his email for him.

 Also, as the (non-voting) facilitator of last year's jury, along with Cary
 and James Forrester, I'm glad to answer questions about the process in
 general if I can; but it's really not very exotic -- the group reviews the
 bids closely, discusses the evidence, and then discusses/argues until they
 reach consensus on the bid that they think, out of the options, will lead to
 the most successful Wikimania. This is pretty much the process that's been
 used every year, with varying degrees of community controversy around the
 results. Despite controversy, to my knowledge there haven't been many
 proposals to date for alternative methodologies.


And not to prolong this thread any longer than necessary, but I think it's
worth stating explicitly that the jury tries very hard to base their
decisions on the requirements listed under the judging criteria and official
requirements:
http://meta.wikimedia.org/wiki/Wikimania/Judging_criteria

In the juries I have been involved in (2007-2011), jury members have taken
these requirements very seriously, holding the organizing team and their
proposed facilities to high standards, while not ignoring the travel and
local laws criteria; however, politics, religion etc. have no part in the
decision. As I have stated before, I think that choosing the Wikimania
location is a very difficult decision to make, because there are indeed so
many factors that go into it. Here is what I as facilitator asked the jury
to do:
http://meta.wikimedia.org/wiki/Wikimania/Jury

-- phoebe
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[Wikimania-l] Noam Cohen discusses Wikimania..

[phoebe ayers]

... on this weeks NY Times tech talk podcast. Subjects include:
flagging enthusiasm for Wikipedia, the differences between the
Foundation  the contributor base, WMF efforts to increase diversity,
Google Translation Toolkit, British Museum collaborations, and a very
brief mention of flaggedrefs.

http://www.nytimes.com/ref/technology/techtalk.html

Starts at 16:02 and runs for 7 minutes.

-- Phoebe

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at gmail.com *

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Re: [Wikimania-l] Biography of Lech Wałęsa in 104 languages of the world on Wikimedia Commons

[phoebe ayers]

So cool!!! I thought this was just going to include the intro
paragraph of each article -- nice to see the full text. What a lovely
reuse effort :) Congratulations to all who worked on it.

phoebe


On Sun, Jul 25, 2010 at 1:31 PM, Daniel ~ Leinad danny.lei...@gmail.com wrote:
 Hi all,

 I'm pleased to announce that the book about Lech Wałęsa, which was
 prepared for Wikimania 2010 in Gdańsk, has been published at Wikimedia
 Commons.

 The book contains biographies of Lech Wałęsa[1] in 104 languages of
 the world. Every biography comes from a different language version of
 Wikipedia. All the text was retrieved at the same moment - On the 1st
 of March, 2010. The book was prepared by volunteers from the Polish
 Wikipedia community and the whole book, including the cover, is
 available under CC-BY-SA 3.0. All the authors are listed on the book's
 last pages.

 During the closing ceremony of Wikimania 2010 the book was shown for
 the first time in public. And a few days after Wikimania, the
 President of Gdańsk, Wikimania organizers and Polish Wikipedians gave
 Lech Wałęsa the first copy of the book[2].

 Now the book is available in PDF on Wikimedia Commons:
 http://commons.wikimedia.org/wiki/File:Walesa_-_Biographies_in_the_languages_of_the_world_(Wikimania_2010).pdf.

 [1] - http://en.wikipedia.org/wiki/Lech_Wa%C5%82%C4%99sa
 [2] - http://www.gdansk.pl/galeria?c=663

 Regards,
 Leinad

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Re: [Wikimania-l] TRIVIA tonight!

[phoebe ayers]

I also made corrections on the talk page of the file, so you can check
there :) there are (were) two incorrect answers -- the board (which we
prepared before I was seated :) ) and the Polish top contrib's name is
off. Also there was some argument about how to phrase the various
questions which I tried to clarify.

And, credit where credit's due... the questions came from:
Angela Beesley
Jeromy-Yu Chan
Rand Montoya
Liam Wyatt
Me

Peter Gehres did the lions's share of the work of formatting, making
qa sheets, advertising the night, etc.

Thanks to SJ for reading the questions for me; I was too hoarse to do
it (and too busy arguing with our polish proprietor). And the whole
idea was originally Liam's, with contributions from Pharos, yours
truly, and others :)

As I said, edit this trivia...
phoebe


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On Wed, Jul 21, 2010 at 3:29 AM, Peter Gehres in2that...@gmail.com wrote:
 Indeed it is.  We discovered that while grading but neglected to update the
 answers. Funny knowing that the questions and answers were written by Phoebe
 and mostly on the day of (i.e. the day after she was elected).
 The file has been updated.
 Peter

 On Wed, Jul 21, 2010 at 3:47 AM, Lodewijk lodew...@effeietsanders.org
 wrote:

 just for the record... the answer to the board question seems to be
 incorrect :) It should be 19... (but I guess that this file was prepared
 before the announcements :) )

 2010/7/21 Ray Saintonge sainto...@telus.net

 Harel Cain wrote:
  There would also be a 24-hour lounge right at the venue which I think
  should be very good for things like late-night trivia
 
  Harel
 
 Hopefully we will e able to hear the questions a little better.

 Ray

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Re: [Wikimania-l] TRIVIA tonight!

[phoebe ayers]

And if you think the questions/answers suck, well, I think you know what to
do edit this trivia night.

Maybe next time we'll even find a space that we don't get kicked out of
before finishing!

thanks for playing,
phoebe

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support Wikimedia: http://donate.wikimedia.org



On Tue, Jul 20, 2010 at 6:26 AM, Newyorkbrad newyorkb...@gmail.com wrote:

 Please post the questions and answers separately, so that people who
 weren't at the conference can try their hand at the questions.  (Some
 of us who couldn't attend this year are practicing for next year!)

 Newyorkbrad

 On 7/20/10, Peter Gehres in2that...@gmail.com wrote:
  I have both the questions and the answers. I am happy to post them.  How
 do
  people want them organized? Separate files, or one file with a question
  slide followed by an answer slide?
 
  Peter
 
  On Tue, Jul 20, 2010 at 2:54 AM, Lodewijk
  lodew...@effeietsanders.orgwrote:
 
 
 
  2010/7/20 Aphaia aph...@gmail.com
 
  in addition to general gratitude for the conference organization, I'd
  like to thank you all who organized this quiz show and the party
  itself as well. It made a fun ... including the experience missing the
  last tram! I was really amazed my flesh and blood had preserved still
  the elements of 80's prodigal Tokyo girl, thrived by the old Gdanska
  skyline in the dawn.
 
 
  last tram? You mean the first?
 
 
  On Sat, Jul 10, 2010 at 5:12 PM, phoebe ayers phoebe.ay...@gmail.com
  wrote:
   we are having a trivia night tonight! as advertised. It will be after
  the
   movie screening -- around 10:15pm. Location tbd -- it will either be
 in
  the
   concert hall or outside in the ampitheatre space. We will announce
   the
   location at the movie.
   signup:
   http://wikimania2010.wikimedia.org/wiki/Trivia_night
   -- phoebe
 
  So making the night amusement finalized, a question: can we please see
  the correct answers somewhere?
 
 
  And the questions! Unfortunately I wasnt ware of where the quiz was, so
 I
  missed it - please keep QA seperated from each other!
 
 
 
  Cheers,
 
 
   --
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  --
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  http://d.hatena.ne.jp/Britty (in Japanese)
  Quote of the Day (English): http://en.wikiquote.org/wiki/WQ:QOTD
 
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[Wikimania-l] TRIVIA tonight!

[phoebe ayers]

we are having a trivia night tonight! as advertised. It will be after the
movie screening -- around 10:15pm. Location tbd -- it will either be in the
concert hall or outside in the ampitheatre space. We will announce the
location at the movie.

signup:
http://wikimania2010.wikimedia.org/wiki/Trivia_night

-- phoebe


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Re: [Wikimania-l] TRIVIA tonight! update

[phoebe ayers]

UPDATE UPDATE UPDATE
I have been given word that there is a PARTY planned for after the movie
screening that we are all invited too! details coming very soon. We will
have trivia at the party.

-- 
WikiSym 2010: July 7-9 | http://wikisym.org/ws2010


On Sat, Jul 10, 2010 at 12:12 PM, phoebe ayers phoebe.ay...@gmail.comwrote:

 we are having a trivia night tonight! as advertised. It will be after the
 movie screening -- around 10:15pm. Location tbd -- it will either be in the
 concert hall or outside in the ampitheatre space. We will announce the
 location at the movie.

 signup:
 http://wikimania2010.wikimedia.org/wiki/Trivia_night

 -- phoebe


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[Wikimania-l] Future of wikimania session

[phoebe ayers]

Hello all,
Following up on the conversation about a potential long-term wikimania
comittee, I would like to have a future of wikimania discussion
(apparently this is now an annual event!) where we can talk about the
comittee and other ideas.
I propose meeting Sunday over lunch, in the lunch area or open space.
I'll also start a wiki page to collect ideas from those who can't
attend.

Note: I have no interest in making this a session for complaining or
analyzing past years - please do this elsewhere. Let's come prepared
to talk about the future.

Phoebe

-- 
Sent from my mobile device

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Re: [Wikimania-l] Dorm's Address

[phoebe ayers]

Hi Takashi and all,
It is a little confusing, but...
The Dom Sonata is the dorm at the Dom Muzyka complex. It is all the same
thing (there is also a hotel, school, and conference venue at the same
place). If you tell the cab driver dom muzyka they will get you there,
then you want to look for the awning with dom sonata printed on it.

-- phoebe

-- 
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On Tue, Jul 6, 2010 at 8:17 AM, Takashi OTA
supertakot+wikima...@gmail.comsupertakot%2bwikima...@gmail.com
 wrote:

 Hi lists,

 Just for your info, I write dorm's address down here.

 Dom Sonata:
 Guesthouse No 2 - SONATA
 Lakowa 1-2
 80-743 Gdansk, Poland
 tel +48 58 300 92 60, +48 58 300 92 61
 fax +48 58 300 92 50
 e-mail: domson...@amuz.gda.pl
 (from http://www.domsonata.pl/index.php?id=kontakt )

 Dom Muzyka:
 ul.Łąkowa 1-2, 80-743 Gdańsk, Poland
 (from http://www.booking.com/hotel/pl/dommuzykagdansk.en.html )

 As some of you may noticed, yes, both doms share the same address.
 May the info be correct, and hope it helps.

 --Takashi OTA [[User:Takot]]

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Re: [Wikimania-l] Airport Pickup

[phoebe ayers]

Hi guys,

I am not on the official logistics team so I cannot tell you exactly where
to go when you arrive. But I can give you a little bit of general gdansk
travel information:

1) the venue is the Baltic Philharmonic, Polska Filharmonia Bałtycka im.
Fryderyka Chopina .
2) the various hotels are scattered around the city (all within a fairly
close radius to the venue however)
3) here's a map:
http://maps.google.com/maps/ms?ie=UTF8hl=ploe=UTF8msa=0msid=117126163892714460579.000466478a8b96d9f7d6dll=54.351854,18.659163spn=0.024661,0.077248z=14
which personally I would print out the central part of so as to have
something to show a taxi driver.

A taxi from the airport to this part of the city costs about 50pln. (15USD,
12 Euro). At night it will be more expensive: 65pln. There is a bus between
the airport  the railway station (Gdansk Glowny), but that overshoots where
you want to be in the old city (
http://www.polrail.com/sections/travel/railairlinks.html#Gdansk).

The Gdansk airport is small! It is only a few gates. So you won't get
hopelessly lost. Basically, you get off the plane, go through immigration
(or not, you'll likely be coming on a transfer flight from another EU
country), claim your luggage, walk out the door and there are the taxis.
Then it's about 8km into central gdansk.

-- Phoebe


On Fri, Jul 2, 2010 at 4:34 AM, Morgan Chan morgand...@wikimedia.hk wrote:

 Actually I will arrive Gdansk in 5 days later, but i still dunno where to
 go when i arrived.

 On Fri, Jul 2, 2010 at 2:38 PM, Abbas Mahmoud abbas...@hotmail.comwrote:

 Hi,

 When we arrive in Gdansk, will there be an Wikimania 2010 official at the
 airport to guide us to the venue or will we have to find our way through by
 ourselves?

 Thanks
 AJ

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 Best regards,
 Morgan Chan
 
 Morgan Chan
 Director and Commissioner of Communications, Wikimedia Hong Kong
 Member of Communications committee, Wikimedia Foundation
 e-mail：morgand...@wikimedia.hk
 Tel.：+852 9012-2178
 wlm：morgand...@gmail.com
 Skype: ups918
 Twitter: morgand536

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Re: [Wikimania-l] My Registration

[phoebe ayers]

Harel, let this strike the fear of Registration into you :) It is *always*
harder than it seems like it should be

/me remembers I have to print some more wikisym badges, sigh

-- phoebe

On Fri, Jul 2, 2010 at 9:41 AM, Harel Cain harel.c...@gmail.com wrote:

 Still no confirmation letter received on my end.

 Are they being sent out manually? (*shudder*)


 Harel


 On Fri, Jul 2, 2010 at 11:46 AM, Florence anth...@anthere.org wrote:

 I Got a confirmation email this morning (worked !)

 Flo

 Sent from my iPhone

 On Jul 2, 2010, at 9:59, Lodewijk lodew...@effeietsanders.org wrote:

 original confirmation email? I didn't have any email at all. Does that
 mean I got less emails than others (ie, I should start worrying)?

 lodewijk

 2010/7/2 Bence Damokos  bdamo...@gmail.combdamo...@gmail.com

 I seem to have lost the original confirmation e-mail, so receiving the
 one with the payment details would convince me that I did not only dream
 about having registered :-)

 Best regards,
 Bence


 On Thu, Jul 1, 2010 at 9:52 PM, Tomasz Ganicz  polime...@gmail.com
 polime...@gmail.com wrote:

 2010/7/1 Erik Moeller  e...@wikimedia.orge...@wikimedia.org:
  2010/6/29 Austin Hair  adh...@gmail.comadh...@gmail.com:
  Meanwhile, *everyone* registered will get an e-mail today, one way or
 another.
 
  Did this happen? I don't think I received an e-mail.

 I guess no-one received an e-mail, including me :-(

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Re: [Wikimania-l] Airport Pickup

[phoebe ayers]

Guys,

it's like this. The old town is very centralized; the venue is in (actually
across the canal from) the old town. The main roads run *around* the old
town. So as far as I know you cannot get off the bus at the venue. The train
station (Gdansk Glowny) is on the far side of central gdansk; the airport is
out of town about 8km. As Finne says, from the main train station to the
venue is about a 20 minute walk cutting back across town. I expect whether
you want to do this or not depends on whether your luggage is heavy.

Otherwise, I think what I said about taking taxis above is correct -- just
catch one from the airport, and it's about 50zl. I will test this theory out
in about 12 hours and let you all know :)

best,
Phoebe


On Fri, Jul 2, 2010 at 11:41 AM, Harel Cain harel.c...@gmail.com wrote:

 The airport website lists bus lines 110 and 210 as going to two different
 train stations. They both stop on many stations on the way.
 If someone could point out where to get off before the final destination so
 as not to overshoot the venue, that would be great!


 Harel

 On Fri, Jul 2, 2010 at 9:33 PM, Finne Boonen hen...@gmail.com wrote:



 On Fri, Jul 2, 2010 at 19:33, Maysara Omar maysara.o...@gmail.comwrote:

 Hello Pheobe, and thank you for all the information. Just one question;
 is there a cheaper way than a taxi to get to where the check in will be
 taking place? you mention that the bus overshoots our destination, but is
 the railway station too far/close from that destination, is it doable by
 walk?


 The bus is about 2.50 zloty.

 it'll be about 20min walk I'm estimating to the venue from the train
 station. We're working on getting accomodation finalised currently. We'll
 also update the google map at that point.

 Finne





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Re: [Wikimania-l] [Foundation-l] Floating a notion: permanent Wikimania committee?

[phoebe ayers]

Right, and the nature of what the Foundation has done has changed over the
last few years, so that's actually been in flux (what was true for us in
2006 is totally different now, re: scholarships etc). Which makes it even
harder to get an authoritative answer!

Otherwise, I totally agree with Ray. There is no group/body/individual
providing that kind of comprehensive timeline support now, unless someone
decides to step in and make it their job, and it would be nice to see things
a bit more organized on that front. Basically: the community  the
Foundation have certain expectations for Wikimania, but it's up to the local
team to implement them. The bid criteria reflect these expectations pretty
well, I think, but it might be nice if they were more explicit.

-- phoebe



On Sun, Jun 20, 2010 at 5:41 AM, Harel Cain harel.c...@gmail.com wrote:

 Let me just point out in response to Ray: the one stop shop contact
 person on the Foundation staff will be answerable to Foundation-related
 questions (funding, sponsorship, program, scholarships) etc. Of course
 things which are local by nature such as entertainment programs, catering,
 venue, local government relations etc. are better answered by the local team
 (we can learn from others' experience, but the solution is local by nature).
 It's just that as a local team we're not too sure who to ask about the
 Foundation-related issues, and we need a better address for that.


 Harel


 On Sun, Jun 20, 2010 at 3:00 PM, Ray Saintonge sainto...@telus.netwrote:

 phoebe ayers wrote:
  Yes. Let me be extremely clear: this committee would not organize
  Wikimania. Full stop. That is, and has always been, the job of the
  local team that gets appointed to run the bid.
 
  What Harel is saying that there isn't a formal point of contact within
  the WMF, which is true. Yes,  every person who has been named in this
  thread so far has worked on Wikimania in the past, and/or has a
  specific area of expertise. What a *committee* would be good for is
  making sure that all of these connections are made. For instance, Kul
  works on sponsorships. He is one direct point of contact within WMF
  for Wikimania-related funding issues. But he doesn't -- shouldn't --
  answer all of your questions about Wikimania. Conversely, Delphine,
  me, Samuel, and a bunch of other people know the history of Wikimania
  and roughly what is going on -- but I don't think any of us want to
  keep volunteering to be on the organization committee year after year.
  And if Delphine or I are unavailable for some reason, that shouldn't
  mean the local team can't get their questions answered. Having a group
  rather than just one or two people makes it more failsafe.
 
  So yes, keeping a general eye on progress is what I would go for here.
  The actions of the committee would only consist in that -- getting
  reports, making sure questions are answered. All other organizational
  actions -- the ones that Moushira are fondly remembering ;) -- would
  be done by the local team, as ever.
 Speaking in general support for this proposal, I too think that it's
 important for the organization of particular Wikimanias to remain with
 the local community.  Pulling together the documentation and the
 planning guide will be an important ongoing task for this group, but the
 committee should be able to draw on a variety of experiences as and when
 necessity arises, and local committees discover a deficiency.  For this
 year it was important that Austin was able to step in when it was
 discovered that registration was not being organized.  It's one thing to
 respond when a local groip asks for help, but it's equally important to
 be aware that lack of experience may mean that those local groups may
 not know they're in trouble until it's too late.  Thus, the planning
 guide should also include a timeline for when things must be done.  If
 registration needs to be open two months before the event, and has an
 impact on the ability of attendees to obtain visas, the committee needs
 to be in a position to act quickly when things are not being done.

 Harel said:
  I'm more confident, thought, that we're missing one or more formal
  one-stop-shop points of contact, people who can answer us in an
  on-going and interactive manner not only based on their accumulated
  experience, but rather with full authority about their answers.

 The problem with that approach is that the committee may not be familiar
 with local circumstances, and different committee members may be the
 best ones to ask depending on the nature of the problem. No committee
 could have come up with the kind of excellent attendee's party that we
 experienced in Alexandria, or could have come up with the museum venue
 that we had in Boston. Harel's suggestion carries the risk of undue
 dependance on the committee or WMF staff.

 When the selection committee chooses a site it is expressing a degree of
 confidence that the local group will be able to carry

Re: [Wikimania-l] [Foundation-l] Floating a notion: permanent Wikimania committee?

[phoebe ayers]

On Thu, Jun 17, 2010 at 10:58 PM, Michael Snow wikipe...@verizon.net wrote:
 On 6/17/2010 5:35 PM, phoebe ayers wrote:
 OK, so I guess my question is (and we talked about this on IRC too) --
 who has the power or the ability -- or who *should*, in a perfect
 world -- create such a committee? We don't have much precedent for
 this. There were concerns over who or what body can create
 governance/oversight structures, particularly if this isn't really
 just a Foundation issue.

 I suppose the board could create the committee, if it's not clear who
 else might have the authority. Or perhaps better, the board could
 authorize its creation. I think the board is a bit reluctant to jump in,
 partly for the reason Sue mentioned that overseeing Wikimania is not
 really a board-level issue (it's primarily operational rather than
 strategic), but also because the board is not well placed to fill and
 maintain committees like this. When it becomes a situation of appointing
 people none of us really knows, or feeling that there are probably
 people we're not aware who ought to be recruited to a committee like
 this, it's pretty uncomfortable to have that responsibility. But if we
 authorized the committee and then let the staff and experienced
 Wikimania volunteers review applications or expressions of interest to
 join the committee, that might work out. That's kind of the direction
 things have moved in any case. Some of the early committees that still
 function have evolved to a place outside the board's immediate activity,
 and the current work of the governance committee is focused more on
 structures needed to organize the board's own functions.

 --Michael Snow

Yes, authorization seems right. I wouldn't really expect that the
Board actually fill such a committee or even necessarily ask for
direct reports. The question that came up in IRC though was where
would such a committee derive its authority from (assuming it had any
particular authority). Perhaps the answer for this is it doesn't and
simply fills a communication and reporting role that is currently
lacking. Or perhaps (my ideal scenario) we come up with a way where
the interested community grants it authority by building the
structure, filling the seats, etc., and that is generally recognized.

I'm interested in this case specifically of course, but I also am
wondering more generally what the current state of affairs is for
forming any sort of operational, community-driven committee. Of course
we're good at forming wikiprojects to do things that need doing, but
for areas that also require overlap with things that the office works
on, it seems tricky.

Re: scheduling a time at wikimania for discussing this potential
glorious wikimania committee: yes, let's. I wanted to have a reprise
of the Future of Wikimania discussion from last year, anyway. How
about Sunday? I'll volunteer to check with the 2011 team and other
interested parties and schedule a time. This overlaps with Manuel's
panel, too, but I think we need a dedicated time maybe. Stay tuned!

-- phoebe

p.s. if we get both James Owen AND James Forrester involved it will be
unstoppable. Powered by James^2.

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Re: [Wikimania-l] [Foundation-l] Floating a notion: permanent Wikimania committee?

[phoebe ayers]

 personally know her. I was among the team of Wikimania2008, and
 definitly someone of that role was required. Enthusiasm and some knowledge
 are wonderful, but they don't get things done. The amount of details related
 to organizing such a conference need experience and knowledge.

 Devil is in the details, so it takes another devil to watch out for them.


 I am unfortunately not going to make it to Poland in 2010, but I would be
 more than happy to contribute in discussion/meetings from distant.

 Good luck in 2011 Harel
 M



 On Fri, Jun 18, 2010 at 12:10 PM, Moushira Elamrawy 
 moushi...@gmail.com wrote:

 Yes, but just on a second though: The committee is a good idea as it
 will advise, and discuss, but how is this committee *actin*g?
 Otherwise you need a committee to oversee the committee.
 You need someone who knows what to do when. Acting. That needs one or
 two people, not necessarily a committee. I am not sure if the committee 
 will
 get things done, which is what is required.

 Thanks
 M

 On Fri, Jun 18, 2010 at 7:54 AM, Jeromy-Yu Chan (Jerry~Yuyu) 
 jerry.tschan...@gmail.com wrote:

 I do think it is a good idea

 as each Wikimania we have cope with things in similar situation
 though committee is not necessary
 but we should have better knowledge management and transfer mechanism

 anyway if really such committee will start
 I would like to be part of it

 Jerry~雨雨
 Jeromy-Yu Maximilian Chan, ARAD
 User:Yuyu | zh.wikipedia | Wikimedia HK
 ChapCom, WMF | ComCom, WMF
 Blogger | http://jeromyu.wordpress.com
 MSN: jeromyuc...@msn.com
 also Jeromyu on twitter, plurk and most of places

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 On Fri, Jun 18, 2010 at 15:28, James Forrester ja...@jdforrester.org
  wrote:

 On 18 June 2010 08:00, phoebe ayers phoebe.w...@gmail.com wrote:
  On Thu, Jun 17, 2010 at 10:58 PM, Michael Snow 
 wikipe...@verizon.net wrote:
  On 6/17/2010 5:35 PM, phoebe ayers wrote:
  OK, so I guess my question is (and we talked about this on IRC
 too) --
  who has the power or the ability -- or who *should*, in a perfect
  world -- create such a committee? We don't have much precedent
 for
  this. There were concerns over who or what body can create
  governance/oversight structures, particularly if this isn't
 really
  just a Foundation issue.
 
  I suppose the board could create the committee, if it's not clear
 who
  else might have the authority. Or perhaps better, the board could
  authorize its creation. I think the board is a bit reluctant to
 jump in,
  partly for the reason Sue mentioned that overseeing Wikimania is
 not
  really a board-level issue (it's primarily operational rather than
  strategic), but also because the board is not well placed to fill
 and
  maintain committees like this. When it becomes a situation of
 appointing
  people none of us really knows, or feeling that there are probably
  people we're not aware who ought to be recruited to a committee
 like
  this, it's pretty uncomfortable to have that responsibility. But
 if we
  authorized the committee and then let the staff and experienced
  Wikimania volunteers review applications or expressions of
 interest to
  join the committee, that might work out. That's kind of the
 direction
  things have moved in any case. Some of the early committees that
 still
  function have evolved to a place outside the board's immediate
 activity,
  and the current work of the governance committee is focused more
 on
  structures needed to organize the board's own functions.
 
  --Michael Snow
 
  Yes, authorization seems right. I wouldn't really expect that the
  Board actually fill such a committee or even necessarily ask for
  direct reports. The question that came up in IRC though was where
  would such a committee derive its authority from (assuming it had
 any
  particular authority). Perhaps the answer for this is it doesn't
 and
  simply fills a communication and reporting role that is currently
  lacking. Or perhaps (my ideal scenario) we come up with a way where
  the interested community grants it authority by building the
  structure, filling the seats, etc., and that is generally
 recognized.
 
  I'm interested in this case specifically of course, but I also am
  wondering more generally what the current state of affairs is for
  forming any sort of operational, community-driven committee. Of
 course
  we're good at forming wikiprojects to do things that need doing,
 but
  for areas that also require overlap with things that the office
 works
  on, it seems tricky.
 
  Re: scheduling a time at wikimania for discussing this potential
  glorious wikimania committee: yes, let's. I wanted to have a
 reprise
  of the Future of Wikimania discussion from last year, anyway. How
  about Sunday? I'll volunteer to check with the 2011 team and other
  interested parties