Re: [Wikimedia-l] Proposal regarding norms for meeting/deadline announcements

[Fæ]

On Mon, 22 Oct 2018 at 00:34, effe iets anders  wrote:
>
> Hi Pine,
>
> I would also suggest not to get overly bureaucratic with this :) If the
> public meeting you refer to requires a large attendance, the 14 days makes
> sense for example - but I cannot recall many meetings of that style.
> Rather, most meetings are either scheduled taking the availability of
> participants in mind, or it is to get input (where it is more important to
> have a bunch of people show up, than to have everyone participate).
>
> Whether more than one reminder is excessive, is imho quite subjective. I
> appreciate most reminders, especially if they stick to the same thread.
>
> On a side note: are there any weekly meetings being announced on this list?
> Again, it highly depends on the topic, and whether the reminder may also
> contain more information.
>
> My point? Don't worry about it so much :) Be flexible with this, and go
> with the flow. People can figure this out quite well if they use their
> common sense without added bureaucracy.
>
> Lodewijk
>
> On Mon, Oct 15, 2018 at 1:50 PM Pine W  wrote:
>
> > Hi Wikimedia-l and Wikitech-l,
> >
> > Keeping in mind the large numbers of subscribers on some Wikimedia email
> > lists, the endless valuable uses for the time of knowledgeable volunteer
> > Wikimedians, the significant financial costs for the time of many of the
> > staff and contractors on these mailing lists, and how packed calendars can
> > be, I propose that we implement a few social norms/guidelines for
> > Wikimedia-l and Wikitech-l in particular.
> >
> > 1. When planning to have a one-time public meeting, announce it at least 14
> > days in advance to give everyone who might like to participate that much
> > lead time to clear space on their calendars. Rarely is a one-time public
> > meeting so urgent that it cannot wait 14 days from the day that it is
> > announced.
> >
> > 2. Send a maximum of one reminder email regarding a one-time public
> > meeting, and also send a maximum of one reminder email regarding events
> > with deadlines such as Wikimania scholarship submissions or conference
> > presentation proposals. More than one reminder about a meeting or deadline
> > is excessive.
> >
> > 3. If extending a deadline, send only an announcement of the extension with
> > no additional reminder.
> >
> > 4. Send only one email to announce a recurring weekly meeting, with no
> > additional reminders. Meetings which recur less often, such as biweekly or
> > monthly, may continue to be announced with one additional reminder.
> >
> > At this time these are proposals only. Comments are welcome. If the
> > comments become extensive then I may request that we move the conversation
> > to Meta.
> >
> > Thank you,
> >
> > Pine
> > ( https://meta.wikimedia.org/wiki/User:Pine )
> > ___
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> > 
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> 

Completely agree that this is a real problem, and that solving it is a
positive change rather than a "bureaucratic" one.

As a reminder for everyone who reads this list, it is defined as:[1]
Wikimedia Mailing List
Discussion list for the Wikimedia community and the larger network of
organizations (Wikimedia Foundation, chapter organizations,
affiliates, partners) supporting its work.

Let's agree to draw the common-sense distinction between having a
*discussion* and one-way *broadcasting* announcements, PR statements
and thankspam. This list is not intended for any of the latter, and
filling subscriber's inboxes with announcements rather than
interesting contemporary discussion is damaging this list and reduces
its subscriber base. This is probably a significant part of why
subscription and community engagement has been seriously dropping off
over the last few years.

I propose that we create a movement wide announcements list
(wikimedia-announcements) that is intended for broadcasting, rather
than discussion, and this list can be kept for discussion. If people
feel they need to send three announcements/reminders/changes for the
same meeting, then that can be okay on the announcements list, and
should be called out as misuse, or even hijacking, for this discussion
list. A simple change, and for those that wish to follow
announcements, makes it easy for 

Re: [Wikimedia-l] Proposal regarding norms for meeting/deadline announcements

[Leila Zia]

I did one pass over the emails in the past two months and I don't see
excessive (the way I understand the word) reminders and announcements
except perhaps for Research Showcase. ;) If that is the only event
that is triggering this conversation, the solution is easy: You can
just tell me your feedback and I'll take it back to the team and we
can most probably update the workflow on our end. (I have a sense that
one email about that event to wikimedia-l is enough and reminders are
not needed.)

If the conversation is about more than one event, yeah, perhaps we
should discuss more. I like the idea of a separate announcement list
but I'm also concerned about making ourselves too thin across many
channels. Maybe we can have a norm that every announcement to
wikimedia-l should have an [announcement] tag in the subject for
people to easily filter out. I personally don't mind the intensity of
announcements as the Mute button in my email client works effectively
(as long as, as Lodewijk said, people don't start new threads.:)

And while we're on the subject of emails: As a member of this list,
what concerns me is the lack of diversity of voices in many instances
and conversations. I would love to learn how we can change this and if
one or more of you are up for helping prepare a survey to run on the
list to learn more, please let me know. (This will be with my
volunteer hat on. and I want to clarify that this needs to be
coordinated with the list moderators.)

Best,
Leila

--
Leila Zia
Senior Research Scientist, Lead
Wikimedia Foundation

On Tue, Oct 23, 2018 at 4:30 AM Fæ  wrote:
>
> On Mon, 22 Oct 2018 at 00:34, effe iets anders  
> wrote:
> >
> > Hi Pine,
> >
> > I would also suggest not to get overly bureaucratic with this :) If the
> > public meeting you refer to requires a large attendance, the 14 days makes
> > sense for example - but I cannot recall many meetings of that style.
> > Rather, most meetings are either scheduled taking the availability of
> > participants in mind, or it is to get input (where it is more important to
> > have a bunch of people show up, than to have everyone participate).
> >
> > Whether more than one reminder is excessive, is imho quite subjective. I
> > appreciate most reminders, especially if they stick to the same thread.
> >
> > On a side note: are there any weekly meetings being announced on this list?
> > Again, it highly depends on the topic, and whether the reminder may also
> > contain more information.
> >
> > My point? Don't worry about it so much :) Be flexible with this, and go
> > with the flow. People can figure this out quite well if they use their
> > common sense without added bureaucracy.
> >
> > Lodewijk
> >
> > On Mon, Oct 15, 2018 at 1:50 PM Pine W  wrote:
> >
> > > Hi Wikimedia-l and Wikitech-l,
> > >
> > > Keeping in mind the large numbers of subscribers on some Wikimedia email
> > > lists, the endless valuable uses for the time of knowledgeable volunteer
> > > Wikimedians, the significant financial costs for the time of many of the
> > > staff and contractors on these mailing lists, and how packed calendars can
> > > be, I propose that we implement a few social norms/guidelines for
> > > Wikimedia-l and Wikitech-l in particular.
> > >
> > > 1. When planning to have a one-time public meeting, announce it at least 
> > > 14
> > > days in advance to give everyone who might like to participate that much
> > > lead time to clear space on their calendars. Rarely is a one-time public
> > > meeting so urgent that it cannot wait 14 days from the day that it is
> > > announced.
> > >
> > > 2. Send a maximum of one reminder email regarding a one-time public
> > > meeting, and also send a maximum of one reminder email regarding events
> > > with deadlines such as Wikimania scholarship submissions or conference
> > > presentation proposals. More than one reminder about a meeting or deadline
> > > is excessive.
> > >
> > > 3. If extending a deadline, send only an announcement of the extension 
> > > with
> > > no additional reminder.
> > >
> > > 4. Send only one email to announce a recurring weekly meeting, with no
> > > additional reminders. Meetings which recur less often, such as biweekly or
> > > monthly, may continue to be announced with one additional reminder.
> > >
> > > At this time these are proposals only. Comments are welcome. If the
> > > comments become extensive then I may request that we move the conversation
> > > to Meta.
> > >
> > > Thank you,
> > >
> > > Pine
> > > ( https://meta.wikimedia.org/wiki/User:Pine )
> > > ___
> > > Wikimedia-l mailing list, guidelines at:
> > > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and
> > > https://meta.wikimedia.org/wiki/Wikimedia-l
> > > New messages to: Wikimedia-l@lists.wikimedia.org
> > > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l,
> > > 
> > 

Re: [Wikimedia-l] Proposal regarding norms for meeting/deadline announcements

[Philippe Beaudette]

On Tue, Oct 23, 2018 at 4:30 AM Fæ  wrote:

>
>
> I propose that we create a movement wide announcements list
> (wikimedia-announcements) that is intended for broadcasting, rather
> than discussion...
>
>
Hi Fae,

Are you suggesting the creation of another announcements list?  In addition
to  https://lists.wikimedia.org/mailman/listinfo/wikimediaannounce-l?  Is
there something wrong with wikimediaannounce-l?  It even forwards all
replies to this list for discussion.

Thanks,

pb
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[Wikimedia-l] November 30 deadline for new Project Grant proposals

[Chris "Jethro" Schilling]

Hi everyone,

The open call for the Wikimedia Foundation Project Grants program will
begin on November 1, when we begin public review of new proposals.  The
final deadline is November 30th for all submissions. <
https://meta.wikimedia.org/wiki/Grants:Project>. Importantly, this will be
the only open call for Project Grants in the current fiscal year, which
ends on June 30th 2019.

We are also seeking additional volunteer candidates to expand the Project
Grants Committee.  More information is provided at the end of this email.

Project Grant funds are available to support individuals, groups and
organizations to implement new experiments and proven ideas, whether
focused on building a new tool or gadget, organizing a better process on
your wiki, researching an important issue, coordinating an editathon series
or providing other support for community building.

We offer the following resources to help you plan your project and complete
a grant proposal:
* Tutorials for writing a strong application: <
https://meta.wikimedia.org/wiki/Grants:Project/Tutorial>
* General planning page for Project Grants:  <
https://meta.wikimedia.org/wiki/Grants:Project/Plan>
* Program guidelines and criteria: <
https://meta.wikimedia.org/wiki/Grants:Project/Learn>

Program officers are also available to offer individualized proposal
support upon request.  Contact us at projectgra...@wikimedia.org if you
would like feedback or more information.

We are excited to see your grant ideas that will support our community and
make an impact on the future of Wikimedia projects.  Put your idea into
motion, and submit your proposal by November 30th! <
https://meta.wikimedia.org/wiki/Grants:Project/Apply>

Volunteering for the Project Grants Committee
We are also seeking candidates to participate in the Project Grants
Committee, the volunteer decision-making body that reviews all Project
Grant proposals and decides which projects to fund.  Committee members have
diverse backgrounds with skill sets like:
* On-wiki editing and experience
* Experience leading, coordinating, or managing projects with an intended
on-wiki or online impact.
* Background in handling externally provided money and working within
budgets, preferably in a non-profit context.
* Any grants you've applied for or worked in grant programs (in the
Wikimedia, academic, or wider non-profit world).
* Expertise in areas like knowledge equity or knowledge as a service, that
will help us move toward our movement strategic direction
* Software or research expertise
If you are interested in serving as a committee member, you cand find more
information and submit your candidacy here by November 15th: <
https://meta.wikimedia.org/wiki/Grants:Project/Committee/Candidates>

Please feel free to get in touch with questions about getting started with
your grant application, or about serving on the Project Grants Committee.
Contact us at projectgra...@wikimedia.org.

Take care,

Chris

Chris "Jethro" Schilling
I JethroBT (WMF) 
He/His/Their
Program Officer, Wikimedia Foundation

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Re: [Wikimedia-l] Proposal regarding norms for meeting/deadlineannouncements

[80hnhtv4agou--- via Wikimedia-l]

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From: Philippe Beaudette
Sent: Tuesday, October 23, 2018 3:58 PM
To: Wikimedia Mailing 
List
Subject: Re: [Wikimedia-l] Proposal regarding norms for 
meeting/deadlineannouncements
 
On 
Tue, Oct 23, 2018 at 4:30 AM Fæ < fae...@gmail.com > 
wrote:

>
>
> I propose that we create a movement wide 
announcements list
> (wikimedia-announcements) that is intended for 
broadcasting, rather
> than discussion...
>
>
Hi 
Fae,

Are you suggesting the creation of another announcements list?  
In addition
to   https://lists.wikimedia.org/mailman/listinfo/wikimediaannounce-l ?  
Is
there something wrong with wikimediaannounce-l?  It even forwards 
all
replies to this list for 
discussion.

Thanks,

pb
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