Re: [Archivesspace_Users_Group] Creating new agent type for university offices?

Thanks, Miloche. Good idea, that's what we'll do. Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu>

[Archivesspace_Users_Group] Creating new agent type for university offices?

ndard set (person, family, corporate entity, software), I assume for good reason. Am I right, and if I can't, any advice on another way to add a "university corporate body" designation to these types of records? Thanks! Best, Jordon Jordon Steele Hodson Curator of the Uni

Re: [Archivesspace_Users_Group] Better notifying users of digital content presence

day. Harvard’s solution is pretty nifty. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu> he/him/his From: archivesspace_users_grou

[Archivesspace_Users_Group] Better notifying users of digital content presence

and sorry if this has been discussed before! Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu> he/him/his __

Re: [Archivesspace_Users_Group] Discontinuing use of "levels of description" labels?

now and keep using these labels. Thanks, all! Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste...@jhu.edu<mailto:jste...@jhu.edu> 410-516-5493 he/him/his From: archivesspace_users

[Archivesspace_Users_Group] Discontinuing use of "levels of description" labels?

be red, etc. But the ASpace PUI doesn't/doesn't need to style levels in this manner for the hierarchy to be easily understood. So we're considering discontinuing use of the "level of description" field in ASpace. But am I missing an important value of this field? Thank

Re: [Archivesspace_Users_Group] Empty space within a box

should give you a number of how much space is left. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste...@jhu.edu<mailto:jste...@jhu.edu> 410-516-5493 he/him/his

Re: [Archivesspace_Users_Group] Top Containers for volumes

etc. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste...@jhu.edu<mailto:jste...@jhu.edu> 410-516-5493 he/him/his From: archivesspace_users_group-boun...@lyralists.lyrasis.org On

Re: [Archivesspace_Users_Group] Top Containers for volumes

barcodes to the container records so that staff can track them as such OR * Put each volume in a custom box and barcode the box. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste

Re: [Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace

programmatically, and how are updates to locations mirrored in the two systems. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste...@jhu.edu<mailto:jste...@jhu.edu> he/him/his

Re: [Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace

ay not be able to find your stuff. Doesn't rule out using barcodes, just something as you're assessing risk. * I would recommend you suppress your location unique IDs from public view for security reasons. Best, Jordon Jordon Steele Hodson Curator of the University Archives

Re: [Archivesspace_Users_Group] Slow load time for records with lots of instances

Christine, Thanks for your reply and suggestions. We’ve got a test of 2.x on a server at the moment, so we’ll see how it performs. Understood about the tradeoffs. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St

Re: [Archivesspace_Users_Group] Slow load time for records with lots of instances

Oh sorry, meant to mention this: 1.5.4. Best, Jordon Jordon Steele Hodson Curator of the University Archives Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 jste...@jhu.edu<mailto:jste...@jhu.edu> From: archivesspace_users_group-boun...@lyralists.lyras

[Archivesspace_Users_Group] Slow load time for records with lots of instances

27;ve doubled our memory to mitigate this, but there appears to be a correlation between the amount of instances we have and the slow load time. I'm wondering if anyone else in the community has experienced this and/or if ASpace is aware of this. Thanks! Best, Jordon Jordon Steele Hods

Re: [Archivesspace_Users_Group] Use of the "Relator Type" subfield in the "Related Accessions" field

Hi Mike, Thanks for the explanation. Very useful. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun

[Archivesspace_Users_Group] Use of the "Relator Type" subfield in the "Related Accessions" field

or consciously not one, comments are welcome! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu _

Re: [Archivesspace_Users_Group] Agents biographical note to EAD export

of having variants of a bioghist note for the same agent) if it has already happened. Might be a conversation that's bigger than ASpace. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles S

Re: [Archivesspace_Users_Group] Staff users/agents as subjects/creators

the library owns, but that staff member may also have logins managed separately to access library applications. But I understand the gray area—we’ve just decided to accept it. Hope that helps! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan

Re: [Archivesspace_Users_Group] Staff users/agents as subjects/creators

. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org

Re: [Archivesspace_Users_Group] Top Containers and Item Level Descriptions

traditional collections. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org

Re: [Archivesspace_Users_Group] Processing notes

staff than having it buried in, say, a more specific note that’s marked “unpublished.” Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From

Re: [Archivesspace_Users_Group] Update on reports

those in the community actively working on this. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun

Re: [Archivesspace_Users_Group] Linking related accessions below collection level

this to our queue to see if it’s something we can/ought to work on. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From

[Archivesspace_Users_Group] Linking related accessions below collection level

d using the instance module. I'm wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, M

[Archivesspace_Users_Group] Search engine optimization for the ASpace PUI?

this is a function of the PUI code base or not. I saw a bunch of tickets about search issues within the application, nothing on SEO, though (forgive me if I overlooked something). Thanks in advance! Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Joh

Re: [Archivesspace_Users_Group] Truncated searches in ASpace PUI

Thanks, Trevor. Good point. I’m not necessarily recommending it, was just wondering if this had ever been discussed (and if it’s been done formally, if someone could point me to a ticket/PUI redesign documentation where it’s captured that’d be great). Best, Jordon Jordon Steele Hodson

[Archivesspace_Users_Group] Truncated searches in ASpace PUI

results containing the word history. One cannot merely type histor with no quotes (0 results). Is this the case? Is there an existing ticket with a request to add this feature? And if this was a conscious decision not to have this feature, may I ask why? Best, Jordon Jordon Steele Hodson Curator

Re: [Archivesspace_Users_Group] Instances

long as your delivery platform displays this information in a well-designed way. Some platforms are better at displaying this information in an intuitive, non-clunky way than others (i.e. ASPUI>static finding aid). Best, Jordon Jordon Steele Hodson Curator of the University Archives Spec

[Archivesspace_Users_Group] Many archives, one ASpace instance

p with multiple repositories using the same ASpace instance would be willing to speak with me about how you managed this cooperation and continue manage it. Feel free to message me off-list and we can set up a time to chat. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archiv

Re: [Archivesspace_Users_Group] Community review of Rights Management Enhancements specification

tunity here? I would argue that giving people more than one place to put the same information is questionable product design, and now might be good time to fix that. I think the argument that giving people options is a collegial gesture, but I just don't buy it. Best, Jordon Jordon Steele

Re: [Archivesspace_Users_Group] Community review of Rights Management Enhancements specification

the free-text fields of “permissions” and “restrictions” would go away. I don’t really have an opinion right now on whether that’s a good idea or not, but it would be helpful if you could provide us with a list of fields you’re proposing to remove. Best, Jordon Jordon Steele Hodson Curator of

Re: [Archivesspace_Users_Group] Community review of Rights Management Enhancements specification

all to try to get on the same page. Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org

Re: [Archivesspace_Users_Group] Using the Rights sub-records instead of Conditions Governing Access/Use notes?

Thanks, Maureen. You’re right, I had overlooked that feature. Am I seeing it right that this feature is limited to the Resource module and is not available in the Accessions module? Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Johns Hopkins

[Archivesspace_Users_Group] Using the Rights sub-records instead of Conditions Governing Access/Use notes?

thing? Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu ___ Archivesspace_Users_Group mailing

[Archivesspace_Users_Group] EAC-CPF strategy re: ASpace

records to align with the ASpace data model for agents. If you wrestled with this question, I'd be very interested in hearing what some of your considerations were-there are benefits and trade-offs to either approach. Thanks! Best, Jordon Jordon Steele Hodson Curator of the Universi