RE: Updating the PMC bylaws

2004-08-09 Thread Danny Angus
  But those projects won't have 3
 active committers.  Watchdog and ECS are good examples.

IMO The Watchdog debate, that resulted in you and I accepting a monitoring
role, is a good outcome.
Basically Jakarta is a single ASF project, the PMC is responsible for
everything, and the notion of herierchy and delegation are being phased
out.
Therefore we can insist upon PMC members as active commiters on active
projects, but that doesn't mean that the converse, we must have active
commiters on inactive projects, is true. We must have PMC members as active
participants, but participation on an inactive project is as little as
monitoring the mail and acting as the first point of contact for anyone who
wants to revitalise the project, or providing a heads-up to the rest of the
PMC should any issue arise.
I don't think we need do more than close the mailing lists of inactive
projects and direct people to this (general@) list as long as we can be
confident that someone here will take an interest in any mail that arrives.
Don't forget that PMC members have karma (or the right to be given karma)
for all of the sub-projects, meaning that (a) no subproject should ever be
without a PMC member/commiter and (b) by making the distinction be  active
comiters we're making a rod for our own backs, when we could ask for
active participants and allow PMC members to be included in the audit of
accountability even if they only read and respond to mail.

d.



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Re: Updating the PMC bylaws

2004-08-09 Thread Daniel F. Savarese

In message [EMAIL PROTECTED], robert burr
ell donkin writes:
that's why i would prefer something more positive. i'd prefer something 
about mandating the pmc to take action to ensure appropriate 
supervision when the number of active committers on the pmc falls below 
three. this could mean something as simple as asking for volunteers 
(from the pmc) to monitor the sub-project, restructuring the control 
structure (keeping the code base and infrastructure but eliminating the 
formal sub-project with all committers gaining karma on request and all 
decisions passing directly to the pmc), hibernating the sub-project or 
closing it completely.

Here's the way I see things, using ORO as the running example.  There's
no question ORO has a deficit of committers.  Therefore, all release
votes are now performed by the PMC.  (Technically, the release votes
for allsubprojects are performed by the PMC, but it just so happens
that those PMC members voting are committers for the subproject and the
votes happen on the subproject list.)  I see that as the default stopgap
measure to ensure users can get bug fix release while maintaining
PMC oversight until further corrective measures are taken.  However,
as much as I and others have proposed various solutions to the ORO
committer deficit, we haven't built up the motivation to act on them.
That's where I think something explicit is needed in the bylaws
to force this kind of issue to be resolved, instead of lingering on
the way it has with ORO.  Although I don't like the idea of closing
down subprojects, the threat of it in the absence of some other
resolution may provide the impetus required to avoid a perpetual
status quo.  That's all to say I +1 Robert's preference, but I
don't have anything more specific to suggest than making explicit
the requirement that the PMC takes over release votes for subprojects
with active committer deficits.

daniel



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Re: Updating the PMC bylaws

2004-08-06 Thread Vadim Gritsenko
Henri Yandell wrote:
...
However, the aim for this modification is to bring it in line with reality
and not future plans and we've never had a PMC member who was not a
committer. Every (loose) description I've seen of a PMC describes it as
the active committers to a project.
Yup.

So I'd like to stay with committers if possible.
The PMC will contain at least 3 committers from each subproject [1]
Even better: make it *active* committers. If person went inactive on 
the project, ideally he should be replaced with someone who is more 
active, in order to better represent project, and current status of the 
project.

Vadim
[1] http://www.osjava.org/~hen/jakarta/management.html
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Re: Updating the PMC bylaws

2004-08-06 Thread Sam Ruby
Vadim Gritsenko wrote:
Henri Yandell wrote:
...
However, the aim for this modification is to bring it in line with 
reality
and not future plans and we've never had a PMC member who was not a
committer. Every (loose) description I've seen of a PMC describes it as
the active committers to a project.
Yup.
So I'd like to stay with committers if possible.
The PMC will contain at least 3 committers from each subproject [1]
Even better: make it *active* committers. If person went inactive on 
the project, ideally he should be replaced with someone who is more 
active, in order to better represent project, and current status of the 
project.
What about jakarta-oro?
- Sam Ruby
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Re: Updating the PMC bylaws

2004-08-06 Thread Henri Yandell


On Fri, 6 Aug 2004, Sam Ruby wrote:

 Vadim Gritsenko wrote:

  Henri Yandell wrote:
 
  ...
 
  However, the aim for this modification is to bring it in line with
  reality
  and not future plans and we've never had a PMC member who was not a
  committer. Every (loose) description I've seen of a PMC describes it as
  the active committers to a project.
 
  Yup.
 
  So I'd like to stay with committers if possible.
 
  The PMC will contain at least 3 committers from each subproject [1]
 
  Even better: make it *active* committers. If person went inactive on
  the project, ideally he should be replaced with someone who is more
  active, in order to better represent project, and current status of the
  project.

 What about jakarta-oro?

It does have 3 committers on the PMC. Whether they are active or not, I'm
unsure, might only be 2. It's planned to merge with Regexp and maybe into
Commons over time though, so there's definitely a tendency towards larger
oversight.

Something like ECS is more likely to be a problem I think. It's not
actually an active community (as far as I can tell) so pretty unlikely to
have strong oversight. It still has 3 committers on the PMC, they just
might not be very active there (or even listening to the list).

Hen



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RE: Updating the PMC bylaws

2004-08-06 Thread Shapira, Yoav

Hi,

It does have 3 committers on the PMC. Whether they are active or not,
I'm
unsure, might only be 2. It's planned to merge with Regexp and maybe
into
Commons over time though, so there's definitely a tendency towards
larger
oversight.

Something like ECS is more likely to be a problem I think. It's not
actually an active community (as far as I can tell) so pretty unlikely
to
have strong oversight. It still has 3 committers on the PMC, they just
might not be very active there (or even listening to the list).

Yeah, we should consider what to do about dormant projects.  We've
established we don't want to kill them, and we want to keep the option
of project revival.  That's good.  But those projects won't have 3
active committers.  Watchdog and ECS are good examples.

(On a side note, for a long time now I've thought ORO and RegExp should
merge, and maybe the combined one should further merge with lang.  After
all, JDK 1.4 which is approaching 2 years old has this regexp
functionality).

Yoav Shapira



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Re: Updating the PMC bylaws

2004-08-06 Thread Sam Ruby
Henri Yandell wrote:

What about jakarta-oro?
It does have 3 committers on the PMC. Whether they are active or not, I'm
unsure, might only be 2. It's planned to merge with Regexp and maybe into
Commons over time though, so there's definitely a tendency towards larger
oversight.
http://www.apache.org/~jim/projects.html#jakarta-oro
jakarta-oro has four committers defined.  Two are not current members of 
the Jakarta PMC:

  James Duncan Davidson
  Jon Stevens
One is a member of the Jakarta PMC, but is not active in the he has not 
committed to cvs or posted to the dev mailing list this year (in fact, 
he unsubscribed in March):

  Craig R. McClanahan
One is a member of the PMC and is active:
  Daniel F. Savarese
- Sam Ruby
P.S.  In no way should this be construed as a lack of confidence in dfs.
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Re: Updating the PMC bylaws

2004-08-06 Thread robert burrell donkin
On 6 Aug 2004, at 18:23, Sam Ruby wrote:
Henri Yandell wrote:
What about jakarta-oro?
It does have 3 committers on the PMC. Whether they are active or not, 
I'm
unsure, might only be 2. It's planned to merge with Regexp and maybe 
into
Commons over time though, so there's definitely a tendency towards 
larger
oversight.
http://www.apache.org/~jim/projects.html#jakarta-oro
jakarta-oro has four committers defined.  Two are not current members 
of the Jakarta PMC:

  James Duncan Davidson
  Jon Stevens
One is a member of the Jakarta PMC, but is not active in the he has 
not committed to cvs or posted to the dev mailing list this year (in 
fact, he unsubscribed in March):

  Craig R. McClanahan
One is a member of the PMC and is active:
  Daniel F. Savarese
- Sam Ruby
P.S.  In no way should this be construed as a lack of confidence in 
dfs.
this illustrates well the point i was trying to make before.
ORO is actually better supervised than several other sub-project i 
could mention and yet because it doesn't have three active committers 
who are PMC members, the proposed bylaws say that it must lack 
sufficient oversight. if the pmc takes it's responsibilities seriously 
and adheres to the letter of the proposed bylaws, the only possible 
sanction would be to close the sub-project as soon as the number of 
active committers on the pmc falls below three (since the bylaws state 
that it is inadequately supervised).

that's why i would prefer something more positive. i'd prefer something 
about mandating the pmc to take action to ensure appropriate 
supervision when the number of active committers on the pmc falls below 
three. this could mean something as simple as asking for volunteers 
(from the pmc) to monitor the sub-project, restructuring the control 
structure (keeping the code base and infrastructure but eliminating the 
formal sub-project with all committers gaining karma on request and all 
decisions passing directly to the pmc), hibernating the sub-project or 
closing it completely.

if i was on the pmc then i'd be much more worried by some of the 
projects with lots of active committers (and so their own sub-culture) 
which have very of them on the pmc. it is very, very difficult to 
supervise very active projects from outside. there have never been the 
problems with small and mature sub-projects that we've seen with large 
and active ones. i personally think that a rule that ensures the pmc 
takes positive action to ensure appropriate supervision when the ratio 
of committers to pmc members falls below 50% (say) would be a good 
complement to the rule-of-three.

- robert
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Re: Updating the PMC bylaws

2004-08-06 Thread Sam Ruby
robert burrell donkin wrote:

What about jakarta-oro?
this illustrates well the point i was trying to make before.
ORO is actually better supervised than several other sub-project i could 
mention and yet because it doesn't have three active committers who are 
PMC members, the proposed bylaws say that it must lack sufficient 
oversight. if the pmc takes it's responsibilities seriously and adheres 
to the letter of the proposed bylaws, the only possible sanction would 
be to close the sub-project as soon as the number of active committers 
on the pmc falls below three (since the bylaws state that it is 
inadequately supervised).
Oro is a good example.  dfs reviews every change.  Heck, he makes every 
change.  And the other three committers?  They are all ASF members.

The one place that threeness is crucially important is on releases. 
It isn't so important that there are other PMC members overseeing the 
day to day operations, but it is vitally important that three people 
sign off on every release.

- Sam Ruby
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Re: Updating the PMC bylaws

2004-08-06 Thread Henri Yandell

Yep, I was wrong with '3 active committers', I've dropped the threeness
part from the proposed changes.

I'll plan to bring it up again at a later date under an oversight topic.

Hen

On Fri, 6 Aug 2004, Sam Ruby wrote:

 robert burrell donkin wrote:
 
  What about jakarta-oro?
 
  this illustrates well the point i was trying to make before.
 
  ORO is actually better supervised than several other sub-project i could
  mention and yet because it doesn't have three active committers who are
  PMC members, the proposed bylaws say that it must lack sufficient
  oversight. if the pmc takes it's responsibilities seriously and adheres
  to the letter of the proposed bylaws, the only possible sanction would
  be to close the sub-project as soon as the number of active committers
  on the pmc falls below three (since the bylaws state that it is
  inadequately supervised).

 Oro is a good example.  dfs reviews every change.  Heck, he makes every
 change.  And the other three committers?  They are all ASF members.

 The one place that threeness is crucially important is on releases.
 It isn't so important that there are other PMC members overseeing the
 day to day operations, but it is vitally important that three people
 sign off on every release.

 - Sam Ruby

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Re: Updating the PMC bylaws

2004-08-05 Thread robert burrell donkin
looks good :)
a few minor points:
1. it'd be tidy to specify the voting process required to change the 
bylaws

2. it would probably be a good idea to specify some basic, default 
rules about decision taking on the pmc (votes, quorums, casting vote?) 
in the bylaws.

3. it'd probably be a good idea to refer to another document containing 
voting guidelines which could be changed more frequently without board 
approval.

4. maybe there's a better way to phrase the intention of 'Any 
subproject that does not contain 3 members of the PMC, lacks sufficient 
oversight.'. probably a bit too strong - phrased in this way it could 
become a stick for our own backs. maybe what's important is that when 
the number of active pmc members who are committers in a subproject 
falls below three then the supervision from the pmc needs to change 
from passive to active.

- robert
On 5 Aug 2004, at 21:01, Henri Yandell wrote:
I'd like to go ahead and update the PMC bylaws to reflect current 
reality:

http://www.osjava.org/~hen/jakarta/management.html
(red is add, strikethrough is remove)
Before I call a vote on it, I'd like to invite anyone to suggest other
essential information that should be in there, or major cockups I've 
made
with what is in there.

I plan to call a vote on it on Tuesday 10th.

I would like to update the site further in the future to incorporate 
the
information in the wiki:

http://wiki.apache.org/jakarta/
but that's outside the scope of this first baby step.
Hen
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Re: Updating the PMC bylaws

2004-08-05 Thread Henri Yandell


On Thu, 5 Aug 2004, robert burrell donkin wrote:

 looks good :)

 a few minor points:

 1. it'd be tidy to specify the voting process required to change the
 bylaws

Done.

 2. it would probably be a good idea to specify some basic, default
 rules about decision taking on the pmc (votes, quorums, casting vote?)
 in the bylaws.

Included with the previous section.

Just to underline something; I'm in no way pushing anything new on the PMC
with the voting section, this is exactly how (I think) it works currently.

I plan to use exactly this voting style for the vote I'll call on Tuesday
(community willing).

 3. it'd probably be a good idea to refer to another document containing
 voting guidelines which could be changed more frequently without board
 approval.

I can't see anything suggesting we need to get the board's approval;
skimming the ASF bylaws it looks more like we change things and the board
have the right to kick us out if we screw up. I'll find out for sure.

 4. maybe there's a better way to phrase the intention of 'Any
 subproject that does not contain 3 members of the PMC, lacks sufficient
 oversight.'. probably a bit too strong - phrased in this way it could
 become a stick for our own backs. maybe what's important is that when
 the number of active pmc members who are committers in a subproject
 falls below three then the supervision from the pmc needs to change
 from passive to active.

Dunno, I like the strong part; makes it very simple. If a subproject lacks
3 PMC members, it lacks the numbers needed to vote on issues pertaining to
the subproject at the project level.

I'm happy to add an extra part to this:

lacks sufficient oversight and the PMC will need to take steps to resolve
this. 

How does that feel?

Hen

 On 5 Aug 2004, at 21:01, Henri Yandell wrote:

 
  I'd like to go ahead and update the PMC bylaws to reflect current
  reality:
 
  http://www.osjava.org/~hen/jakarta/management.html
 
  (red is add, strikethrough is remove)



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Re: Updating the PMC bylaws

2004-08-05 Thread Rodney Waldhoff
I'm not sure I follow this statement:
Non-binary voting currently relies on consensus; such as voting in a new 
chairman.

Can one veto a new chairman? Because -1 == veto seems to be the 
conventional meaning of consensus around here.

Also, we may want to reference or crib bits of 
http://jakarta.apache.org/site/decisions.html, especially with respect to 
what you've labeled binary voting

 - Rod
On Thu, 5 Aug 2004, Henri Yandell wrote:
I'd like to go ahead and update the PMC bylaws to reflect current reality:
http://www.osjava.org/~hen/jakarta/management.html
(red is add, strikethrough is remove)
Before I call a vote on it, I'd like to invite anyone to suggest other
essential information that should be in there, or major cockups I've made
with what is in there.
I plan to call a vote on it on Tuesday 10th.

I would like to update the site further in the future to incorporate the
information in the wiki:
http://wiki.apache.org/jakarta/
but that's outside the scope of this first baby step.
Hen
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Re: Updating the PMC bylaws

2004-08-05 Thread Rodney Waldhoff
Also, do we need to limit PMC membership to committers as a matter of 
policy?  I suggest simply Individuals are nominated for the PMC... or 
something like that.

- Rod
On Thu, 5 Aug 2004, Rodney Waldhoff wrote:
I'm not sure I follow this statement:
Non-binary voting currently relies on consensus; such as voting in a new 
chairman.

Can one veto a new chairman? Because -1 == veto seems to be the 
conventional meaning of consensus around here.

Also, we may want to reference or crib bits of 
http://jakarta.apache.org/site/decisions.html, especially with respect to 
what you've labeled binary voting

- Rod
On Thu, 5 Aug 2004, Henri Yandell wrote:
I'd like to go ahead and update the PMC bylaws to reflect current reality:
http://www.osjava.org/~hen/jakarta/management.html
(red is add, strikethrough is remove)
Before I call a vote on it, I'd like to invite anyone to suggest other
essential information that should be in there, or major cockups I've made
with what is in there.
I plan to call a vote on it on Tuesday 10th.

I would like to update the site further in the future to incorporate the
information in the wiki:
http://wiki.apache.org/jakarta/
but that's outside the scope of this first baby step.
Hen
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Re: Updating the PMC bylaws

2004-08-05 Thread Henri Yandell

Interestingly, the ASF bylaws seem to imply that PMCs are only for members
and officers of the ASF. I may be mis-interpreting:

Project Management Committees consisting of at least one officer of the
corporation, who shall be designated chairman of such committee, and may
include one or more other members of the corporation.

However, the aim for this modification is to bring it in line with reality
and not future plans and we've never had a PMC member who was not a
committer. Every (loose) description I've seen of a PMC describes it as
the active committers to a project.

So I'd like to stay with committers if possible.

Hen

On Thu, 5 Aug 2004, Rodney Waldhoff wrote:

 Also, do we need to limit PMC membership to committers as a matter of
 policy?  I suggest simply Individuals are nominated for the PMC... or
 something like that.

 - Rod

 On Thu, 5 Aug 2004, Rodney Waldhoff wrote:

  I'm not sure I follow this statement:
 
  Non-binary voting currently relies on consensus; such as voting in a new
  chairman.
 
  Can one veto a new chairman? Because -1 == veto seems to be the
  conventional meaning of consensus around here.
 
  Also, we may want to reference or crib bits of
  http://jakarta.apache.org/site/decisions.html, especially with respect to
  what you've labeled binary voting
 
  - Rod
 
  On Thu, 5 Aug 2004, Henri Yandell wrote:
 
 
  I'd like to go ahead and update the PMC bylaws to reflect current reality:
 
  http://www.osjava.org/~hen/jakarta/management.html
 
  (red is add, strikethrough is remove)
 
  Before I call a vote on it, I'd like to invite anyone to suggest other
  essential information that should be in there, or major cockups I've made
  with what is in there.
 
  I plan to call a vote on it on Tuesday 10th.
 
  
 
  I would like to update the site further in the future to incorporate the
  information in the wiki:
 
  http://wiki.apache.org/jakarta/
 
  but that's outside the scope of this first baby step.
 
  Hen
 
 
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Re: Updating the PMC bylaws

2004-08-05 Thread Henri Yandell

Ah, good point. I chose a bad word :)

Will change 'consensus' to 'community agreement'. Namely, there is no hard
and fast rule, we just work to an agreement.

I should also change voting in a new chairman to voting on the
recommendation of a chair to the board.

I'll also look at decisions.html and bring my text closer to its language.

Hen

On Thu, 5 Aug 2004, Rodney Waldhoff wrote:

 I'm not sure I follow this statement:

 Non-binary voting currently relies on consensus; such as voting in a new
 chairman.

 Can one veto a new chairman? Because -1 == veto seems to be the
 conventional meaning of consensus around here.

 Also, we may want to reference or crib bits of
 http://jakarta.apache.org/site/decisions.html, especially with respect to
 what you've labeled binary voting

   - Rod

 On Thu, 5 Aug 2004, Henri Yandell wrote:

 
  I'd like to go ahead and update the PMC bylaws to reflect current reality:
 
  http://www.osjava.org/~hen/jakarta/management.html
 
  (red is add, strikethrough is remove)
 
  Before I call a vote on it, I'd like to invite anyone to suggest other
  essential information that should be in there, or major cockups I've made
  with what is in there.
 
  I plan to call a vote on it on Tuesday 10th.
 
  
 
  I would like to update the site further in the future to incorporate the
  information in the wiki:
 
  http://wiki.apache.org/jakarta/
 
  but that's outside the scope of this first baby step.
 
  Hen
 
 
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Re: Updating the PMC bylaws

2004-08-05 Thread Henri Yandell

Okay, think I've responded to your points. Let me know if I've failed.

Going to lay on the emphasis again that this is aimed to represent the
current situation, rather than design a new one. Thus we have two types of
majority approval in existence, 51% success and 75% success. Mentioning as
I'm sure the cracks in the beauty of the current setup is as obvious to
all as it is to me.

Once we've described the current situation, we can then move to simplify
it.

Hen

On Thu, 5 Aug 2004, Henri Yandell wrote:


 Ah, good point. I chose a bad word :)

 Will change 'consensus' to 'community agreement'. Namely, there is no hard
 and fast rule, we just work to an agreement.

 I should also change voting in a new chairman to voting on the
 recommendation of a chair to the board.

 I'll also look at decisions.html and bring my text closer to its language.

 Hen

 On Thu, 5 Aug 2004, Rodney Waldhoff wrote:

  I'm not sure I follow this statement:
 
  Non-binary voting currently relies on consensus; such as voting in a new
  chairman.
 
  Can one veto a new chairman? Because -1 == veto seems to be the
  conventional meaning of consensus around here.
 
  Also, we may want to reference or crib bits of
  http://jakarta.apache.org/site/decisions.html, especially with respect to
  what you've labeled binary voting
 
- Rod
 
  On Thu, 5 Aug 2004, Henri Yandell wrote:
 
  
   I'd like to go ahead and update the PMC bylaws to reflect current reality:
  
   http://www.osjava.org/~hen/jakarta/management.html
  
   (red is add, strikethrough is remove)
  
   Before I call a vote on it, I'd like to invite anyone to suggest other
   essential information that should be in there, or major cockups I've made
   with what is in there.
  
   I plan to call a vote on it on Tuesday 10th.
  
   
  
   I would like to update the site further in the future to incorporate the
   information in the wiki:
  
   http://wiki.apache.org/jakarta/
  
   but that's outside the scope of this first baby step.
  
   Hen
  
  
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Re: Updating the PMC bylaws

2004-08-05 Thread Henri Yandell


On Thu, 5 Aug 2004, Henri Yandell wrote:



 On Thu, 5 Aug 2004, robert burrell donkin wrote:

  3. it'd probably be a good idea to refer to another document containing
  voting guidelines which could be changed more frequently without board
  approval.

 I can't see anything suggesting we need to get the board's approval;
 skimming the ASF bylaws it looks more like we change things and the board
 have the right to kick us out if we screw up. I'll find out for sure.

Just following up on this for those who didn't see the Cc to the PMC list.
Greg responded that we don't need to get approval from the board, just to
let them know of major changes in the quarterly report.

-

We also have enough board members on this list I suspect, that it's not
going to surprise them in the quarterly.

Hen


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RE: Updating the PMC bylaws

2004-08-05 Thread Noel J. Bergman
 Interestingly, the ASF bylaws seem to imply that PMCs are only
 for members and officers of the ASF. I may be mis-interpreting:

 Project Management Committees consisting of at least one officer of the
 corporation, who shall be designated chairman of such committee, and may
 include one or more other members of the corporation.

I don't see anything that excludes non-members.  I guess it is all in how
you interpret the last clause.  I interpret it as weak, as opposed to the
strong statement made about the PMC Chair's authority.

 Every (loose) description I've seen of a PMC describes it as the
 active committers to a project.

It can be whatever you need, but it should be (IMO) *at least* the active
committers.

--- Noel


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